Procurement Steps:
Complete Needs Assessment
Yes
Can it be bought from
A Preferred Source?
Preferred Source
No
Yes
Is the item/service already
on an OGS Contract?
No
No
OGS Contract
Yes
Are needs met by
Competitive Bid?
Is your item/service exclusively
available from one vendor?
Yes
Sole Source*
Competitive Bid
Is price the sole criteria for
selection, provided contractors
satisfy minimum specification?
No
Yes
No
Yes
Even though more than one
contractor meets our needs,
is there substantial basis for
selecting a single contractor?
Single Source*
* Sole and single sources are special processes that require preapproval of the Office of the State Comptroller. Prior to entering into
either a sole or single source transaction, the Office of Purchasing
and Contracts must be contacted.
Invitation For Bid
Develop specifications
and request quotes from
multiple vendors;
choose based on lowest price
Request For
Proposals
Develop specifications and
request proposals from
multiple vendors;
Choose based on stated
Evaluation criteria