Creating a New Session
1.
Log into eSchool Solutions
https://ero5.eschoolsolutions.com/user/Login.taf?_function=logout&orgId=73160
Add this to your Favorites.
2. To create a new session you will need to find the course or propose a new course.
3. To determine if a course has already been created click on the Course tab. If you know the category you
can filter your choices.
4. Click Search to see all courses.
5. Look through the catalog to see if you can find the course. If the course has already been created click
on the course Title. Go to step _7_. If there is not a course click on propose course.
You can search for course by course code.
6.
Please use the following format for course code: Ex. 404 PD 001
Type the Title for this course.
Provide a detailed description for the course.
If participants can attend
more than once per year
change the limit to 0.
The course code is
the Unit number.
Ex. 204 = technology ed.
307= Elem Math K-3
Select the categories for this
course. If it is a unit cycle course
(202, 363, 400, 401) choose unit
cycle. All other courses will be
subject area or cycle year.
Provide any additional information for the
committee.
Click Propose.
Once the course has been approved you cannot make any changes.
7. Proposing a Session
From the course information click on Propose a Session.
Please use the following format for Session Reference Number (SRN):
school year, site number, sequence number
Ex. 12051001
Do you want to
allow a waiting list?
Limit?
Type the number of seats available.
Use today’s date. This will
open the registration for
teachers to enroll once the
session is approved by
professional development. You
will receive an email when the
session has been approved.
For end date use midnight the
day before. This will allow you
time to run your sign in sheets.
Number of points given for attending.
Where is the session held? Room location will be noted later.
We will not use these fields at this time.
Most will be in district or site based.
NOTE
If you check require
evaluation participants will
not receive their points until
they have completed the
evaluation.
Attendance will be marked by professional
development. Online evaluation participants will
receive email notification when the online
evaluation is available. This evaluation replaces the
paper copy. Evaluation is required except for
committee work meetings.
You can create specific evaluations if you want. Select
evaluation from the evaluation drop down menu.
You can use this to auto
cancel session.
This is information for the registrant. Include the room location here.
Click
Submit.
Select one time if the session ends in
one day. If you have a session that takes
two or more days to complete change
the frequency to reflect the multiple
days.
If there are multiple days they can
choose from you need to create
additional sessions. This can be done
by selecting copy session. Check all the
boxes except for the first one (SRN)
number).
Select the Credit Type.
Most sessions are Cycle year or subject
area. Unit cycle is used for 202, 363,
400, and 401 only.
You can add the presenter if they are in the system.
You can also add the coordinator before you click
Go To Next Step.
ADD YOUR SELF AS THE COORDINATOR or
you cannot access your sign-in sheet
Restrict session by registrant, classification, location
or all.
(Restricting by group will be done on a different
page.)
Click done after selecting restrictions.
If you want to auto enroll from a group you will need to
wait until the session has been approved. You will
receive email notification. Once approved find your
session by entering SRN number, then scroll to the
bottom of the session, click on Add By Group, and enter
your location. Scroll to the bottom of the group list and
click on add if you are registering everyone - if you are
just registering a small group from your site, uncheck
everyone not attending, then click add to register the
small group. Go to the top of the screen and click on
Reports-Sessions-Session Sign-in and enter your SRN
number in From and To boxes, enter the date of the
workshop in the end date and click on User ID in the
Fields To Display section. Then click on View your
Report and print your sign in sheet.