College of Arts and Sciences
Office of the Dean
MEMORANDUM
To:
CAS Faculty
From: Edelgard Wulfert, Acting Dean
Date: February 20, 2008
Re:
COEUS: Financial versus Recognition Credit
The College of Arts and Sciences seeks to obtain accurate data that properly recognize the funded
research activities of its faculty. The introduction of COEUS provides additional information that
was not available from the old Campus Impact Statement system by separating financial from
academic recognition credit.
COEUS has two fields on its crediting page: Financial Credit and Recognition Credit. Financial
Credit determines which campus units get a portion of the indirect cost and what percentage of
the returned funds go to each unit. Recognition Credit is not related to indirect cost return or any
other financial matters. It reflects the academic department appointment of faculty engaged in
funded research.
When completing the COEUS form, we ask that faculty complete the fields in the column for
academic Recognition Credit in addition to the already required Financial Credit fields. This will
allow the College to track the funded research activities of faculty by department.
Examples on the next page illustrate the following instructions. Please note that the terms used in
the examples are the same as in COEUS. Shaded cells are computed by the COEUS program.
In the section of COEUS titled Credit Split, in the column for Recognition Credit, CAS faculty
should credit their home (primary department) department with 100% (Example 1). If the PI
splits the Financial Credit with a second Center or Other Department, all the Recognition Credit
still goes to the home department (Example 2: enter 100% next to home department). However,
if the PI’s faculty line is financially split between two departments, which is very rare, the PI may
split the Recognition credit also by entering percentages next to Home Department and Other
Department so that together the percentages sum to 100. If there are multiple investigators, and
the Financial Credit is split among them, then each should assign all recognition credit to their
home department (again unless the line is financially split). Example 4 shows a PI, labeled
Faculty 1, who splits the financial credit 90 to 10 but assigns all recognition credit to the home
department. All the shaded fields add to 100. If Financial Credit for projects is split with
institutes or centers, the faculty member will still assign 100% of the Recognition Credit to
his/her home department.
These rules only apply to CAS faculty. Co-investigators or key personnel from other UAlbany
Colleges/Schools may have different rules for apportionment of academic Recognition credit. For
complicated situations and any other questions, please feel free to contact the CAS Dean’s office
for help (442-5761).
Arts and Sciences Building, Room 217
1400 Washington Avenue, Albany, NY 12222
PH: 518-442-5761 FX: 518-442-3374
www.albany.edu
Four Examples for allocating Financial and Recognition Credit using COEUS
Credit
Split Panel
Example 1
Faculty 1
Example 2
Faculty 1
Example 3
Faculty 1
Example 4
Faculty 1
Case
Faculty line entirely in
one department
faculty name
Home Department
Unit Total
Investigator Total
Faculty line entirely in
one department; financial
credit is split
faculty name
Home Department
Center or Other Department
Unit Total
Investigator Total
Faculty line (financial
line) is split between two
departments
faculty name
Home Department
Other Department
Unit Total
Investigator Total
Multiple investigators
with a combination of
features in Examples 1 &
2 above
faculty name
Home Department
Center or Other Department
Unit Total
Recognition
Credit
Financial
Credit
100
100
100
100
100
100
100
100
One department credited. All credit
given to Home Department.
100
100
0
100
100
100
70
30
100
100
Financial credit goes to Home and
Center or Other Department.
Recognition credit goes to Home
Department unless faculty line is
split. If faculty line is not split with
another academic department,
allocate all Recognition credit to the
Home Department.
100
50
50
100
100
100
70
30
100
100
Financial credit goes to Home and
Other Department. Recognition
credit goes to Home Department
and the Other Department "owning"
the faculty line.
50
100
0
100
50
90
10
100
Financial credit goes to Home and
Center or Other Department.
Allocate all Recognition credit to the
Home Department.
Notes
Faculty 2
faculty name
Home Department
Center or Other Department
Unit Total
30
100
0
100
30
90
10
100
Financial credit goes to Home and
Center or Other Department.
Allocate all Recognition credit to the
Home Department.
Faculty 3
faculty name
Home Department
Center or Other Department
Unit Total
Investigator Total
20
100
0
100
100
20
50
50
100
100
Financial credit goes to Home and
Center or Other Department.
Allocate all Recognition credit to the
Home Department.