Building Your
Leadership Team
Module 2
Involving Members
Building Successful Meetings
Building Your Leadership Team
Shared Leadership
A group functions more effectively when all its
members accept responsibility for the work
and life of the group.. … this shared sense of
responsibility is
known as shared
leadership.
Comparison
Classical and Shared Leadership

Classical

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Displayed by a person’s
position in a group or
hierarchy. .
Leadership evaluated by
whether the leader solves
problems.
Leaders provide solutions
and answers.

Shared

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
Identified by the quality of
people’s interactions rather
than their position.
Leadership evaluated by
how people are working
together.
All work to enhance the
process and to make it
more fulfilling.
Comparison – continued

Classical
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Shared
Distinct differences
between leaders and
followers: character, skill,
etc.
Communication is often
formal.

People are inter-dependent.
All are active participants in
process of leadership.

Can often rely on secrecy,
deception and payoffs.

Communication is crucial
with a stress on
conversation.
Values democratic
processes, honesty and
shared ethics.
Drawing from material in Gloria Nemerowicz and Eugene Rosi (1997) Education for
Leadership and Social Responsibility
Developing
Shared Leadership

For such leadership to develop we need to pay special
attention to three things. We need to encourage:
(Gastil 1997)

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Ownership. Problems and issues need to become a
responsibility of all with proper chances for people to share
and participate.
Learning. An emphasis on learning and development is
necessary so that people can share, understand and contribute
to what’s going on.
Sharing. Open, respectful and informed conversation is
central.
Member Involvement/Engagement


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Definition What is it?
Why – Why is it important?
How – How is this done?
Member Involvement – What?

What do we mean when we use the terms member
involvement and member engagement?
Actively involving advisory
leader system members in each
step of the program development
process.

Member Involvement – Why?

Why is it crucial to do this?
Research
 Program Impact
 Program Support

Member Involvement - How

How do we make this happen?
Know what we want them to do for us…the most
important ROLES AND TASKS they can perform
to enhance you’re program.
 Know your ADVISORY LEADERS…their skills,
networks, resources
 MATCH people and tasks.

Member Involvement
Program Development Process

Assess Need

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Develop Educational Plan

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Identifying problems
Laying the Groundwork
Targeting Audiences/Setting
goals
Planning & Implementing
Evaluate

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Determine Impact
Report to our Publics
Member Involvement
Levels of Involvement

Levels of Involvement

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Level 1
Level 2
Level 3
Strive for quick success with new
members by quickly assigning level 1
tasks.
Strive for involvement at all three levels.
Help ELS members “grow” through the
levels.
I
II
III
Member Involvement
Assess Need


Identifying the problem
Laying the Groundwork

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Roles
Elements of Programming
Tasks
Skill/Training Needed
Member Involvement
Develop Educational Plan



Targeting Audiences
Setting Goals
Implementing Learning Experiences
Roles
 Elements of Programming
 Tasks
 Skill/Training Needed

Member Involvement
Evaluation


Determining Impact
Reporting to our publics
Roles
 Elements of Programming
 Tasks
 Skill/Training Needed

Making It Happen!

We know:
WHO we need to involve.
 WHAT we want them to do.


Now let’s talk about how we make best use of
our meeting time with ELS members to bring all
of this about. …or HOW do we do this!
ELS Meetings - Research

What does the research tell us?
Number of meetings
 Successful components
 Agent Involvement
 Interaction
 Meeting Length

Planning Successful Meetings

Four components of successful meetings!
R - review and evaluate recent programs/events
 E - educate and explore
 P - plan events and participation
 E – engage and encourage

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Include each of the four components in every
meeting to establish structure and routine in
your meetings.
Planning Successful Meetings
R - Review the past!

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Educational activities/events conducted since
the last meeting.
Needs Assessments conducted since the last
meeting.
Public Relations and Marketing activities that
have occurred since the last meeting.
Items that were tabled/discussed at the last
meeting.
Any item left hanging from previous mtgs.
Planning Successful Meetings
E- Educate Members and Explore
New Opportunities


Provide a learning experience in every meeting!
Help ELS Members
Build their skills
 Learn something new about your Extension
Program
 Study and explore program issues

Planning Successful Meetings
Educational Component

When considering what the educational
component should be, consider:

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Program Goals
Program Needs
New Data
New Research
Unaddressed Issues/Problems identified in previous
meetings
Leadership Skills needed by members to carry out their ELS
role
Information to help members learn more about CES and/or
their role
Planning Successful Meetings
Educational Component

When considering who should present the
educational component, consider:
CEAs/CEDs
 Collaborators/Partners
 Specialists
 PDCs/DEDs
 Other educators
 Community Leaders
 Elected Officials

Planning Successful Meetings
P- Plan for the Future

Plan for upcoming educational programs and events
encouraging participation from all members.

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Provide a calendar/list of upcoming educational
programs/events.
Provide a detailed list of needed tasks for each activity;
provide time for ELS members to select the tasks they will
perform.
Make volunteering/assigning tasks a routine part of each mtg.
Encourage ELS members to enlist other volunteers to
perform identified tasks.
Remember to follow up on assignments.
Planning Successful Meetings
E- Engage and Encourage Members

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Plan roles and tasks members will play in other
areas of program development
Include team building; exercises
Recognize and celebrate accomplishments.
Thank individuals for specific roles/tasks they
have played since last meeting.
Planning Successful Meetings
E- Engage and Encourage Members

Remember Do:
Meetings should be fun!
 Members should leave with a “task” or assignment.
 Members have roles in all program development
steps.
 Team building occurs in every meeting; plan it!
 Thanks and recognition for what members have
done is a great motivator.
 Personal is important; celebrate personal
accomplishments, relate to their family/network

Planning Successful Meetings
E- Engage and Encourage Members

Remember Don’t:
Monopolize the conversation (under 50%)
 Show up unprepared
 Be negative
 Feel like you have all the answers
 Expect to get it perfect the first time

Summary

Training
Module 1 – Who
 Module 2 – What and How


Progress
Program Development Team
4-H Program Development
Coordinators
Marilyn Poole – NE District
Lori Purcell – NW District
Laura Perry Johnson – SW District
Teresa Harvey – SE District
ANR Program Development Coordinators
Norman McGlohon – NE District
Sheldon Hammond – NW District
Ken Lewis – SW District
Phil Torrance – SE District
FACS Program Development Specialists
Janet Valente – NW & SW District
Laurie Cantrell – NE & SE District