New Faculty
Retreat
Office of Community Standards and Student Conduct
Updated 8/14/2015
Family Education Rights and
Privacy Act
Created in 1974 for the purposes of:
1. To protect the student’s right to privacy by limiting
the transferability of those records without their
consent.
2. Guaranteeing students and parents (K-12 & in some
cases at the H.E. level) access to information
contained in a student’s record.
3. Allowing the opportunity to challenge the
information contained within the file(s) through
formal or informal means.
Family Education Rights and
Privacy Act

Also known as the Buckley amendment

Applies to all students who are enrolled in institution
of higher ed. and K-12

Rights of act rest with student (if in college)
regardless of age of student
What is an educational record?
“Educational Records” include, with
certain exemptions those records, files,
documents, and other materials which
contain information directly related to a
student and/or are maintained by an
educational agency or institution or by a
party acting for the agency or institution.
Types of educational records…
Any information maintained in any way,
including, but not limited to:
Handwriting
Video or audio tape
Computer media
Film
Print
Microfilm and microfiche
What is NOT an educational record?

University police department records

Physician or psychiatric records

Records pertaining to alumni activities

Sole possession records
What is a “sole possession” record?
Records created by university personnel
which are in the sole possession of the
maker, are not used for purposes other than
a memory or reference tool, and are not
accessible or revealed to any other person.
I make it, I keep it & I don’t share it!
Allowable Release of Records
without Consent


Legitimate educational interest on a “need to know”
basis
Compliance with a lawful subpoena or Patriot Act
 Must attempt to notify student unless prohibited (Contact General Counsel)


Requests associated with Financial Aid for the
purpose of determining eligibility
Request by state authorities and agencies exempted
 Studies on behalf of organization



Info submitted to accreditation organizations
Request by parent of dependent student
In cases of health or safety
What is Directory Information?
(may be released unless student requested confidentiality--must confirm first)
Student’s name
All addresses including e-mail
Telephone listings
Major field of study
Number of hours registered
Full or part-time status
Class Standing
Dates of attendance
Special honors and awards
Degrees awarded and total hours earned
Class standing (freshman, sophomore, junior, senior, graduate, or professional)
Most recent previous educational agency or institution attended by student
Participation in officially recognized activities and sport
Weight and height of members of athletic teams

Note: Address and phone #’s no longer included in campus directory.
What is NOT Directory Information?
 Student I.D. Number
 Grades
 GPA
 Country of Citizenship or Religion
All students possess the right to “opt out” of Directory Information
via a written request to the Registrar’s Office.
 All departments must honor this request
 Opt out info can be found in Banner
How to have information released
Students wishing to have information released must
submit, in writing, a request to the director of the
appropriate department/school/college maintaining the
record, listing the specific information the student
wishes to be released and to whom it is to be released.
Types of Release Forms

Authorization for release of grades
 Release of Student Information of Dependent Student
 Release of Student Information
 Letters of Recommendation Consent to Release.
Forms are online @ http://www.wright.edu/raiderconnect/classes-and-grades/forms or contact the
Registrar’s Office @ 775-5588
Maintenance and Transfer
of Protected Information
Keep locked in offices (file cabinets, etc…)
 Computer Files – Password protected
 Not visible to public (i.e. computer monitor, papers on
desk, etc…)
 Removal Media – (flash drives, CD, etc…)
 Posting of Grades and other identifiable information
(Best practice is not at all)
 Student UID is confidential

Review of record procedures

Release only with written request (Separate
requests for each file)

Must respond within 15 days (WSU Policy)

Obligated to explain information if asked

Only release info related to that specific student
(all other info about others needs to be redacted)
The right to review a record…
Students are granted the right to inspect and review all of
their educational records, except the following:
Financial records of parents.
Confidential letters and statements of recommendation
placed in educational records prior to January 1, 1975.
Confidential letters and statements of recommendation
or admission, employment or honorary recognition
placed in educational records after January 1, 1975,
for which the student has waived his/her right of
access.
Keep track of who, when and why you released info
Right to challenge information

Students have the right to challenge the content of
their educational records

Process includes an opportunity for amendment of the
record(s) or insertion of written explanation by the
student into such record(s).

The right to challenge grades does not apply under
FERPA unless the grade assigned was inaccurately
recorded.
QUESTIONS ??????
Wright State Privacy and Release of Records Policy
http://www.wright.edu/wrightway/4010
How To Handle Student
Academic Dishonesty
Why do students cheat?

Because they believe they can
 90% of students believe cheaters are either never caught or
never appropriately disciplined - World News and World
Report Poll

Low risk, high benefit behavior

It is the norm
 80 percent of college-bound students admit to cheating on
schoolwork, yet 95 percent of them never get caught. (Who's
Who Among American High School Students)

Cheating = better grades which =
 Better scholarships, fellowships, obtaining and retaining
financial aid
 Better Jobs
 Better chance of admittance to grad. school
Cheating at WSU…
 During the 2014-2015 academic year, 13 % of the 229 WSU students
who were surveyed indicated they had cheated at least once during
high school.
 During the 2014-2015 academic year, 22 % of the 229 WSU students
who were surveyed indicated they had cheated at least two times
during high school.
 During the 2014-2015 academic year, 65% of the 229 WSU students
who were surveyed indicated they had cheated at least once during
high school. 60% of those students who indicated they had cheated,
did so at least 3 times or more.
Academic Integrity Cases that got
reported at WSU

2007-2008 a total of 80 cases were reported.

2008-2009 a total of 64 cases were reported.

2009-2010 a total of 76 cases were reported.

2010-2011 a total of 65 cases were reported.

2011-2012 a total of 116 cases were reported.

2012-2013 a total of 155 cases were reported.

2013-2014 a total of 200 cases were reported.

2014-2015 a total of 153 cases were reported.
What is Academic Dishonesty?
Plagiarism
The Wright State University Code of Student
Conduct definition of plagiarism is the
“quoting, paraphrasing, or otherwise using
the words or ideas of another as your own
without acknowledgement or properly citing
the source.
Source:http://www.wright.edu/students/judicial/stu_integrity.html
Why faculty are reluctant to report?
 Give student benefit of doubt / be as fair as possible
 Don’t want to take the time to deal with it and/or do
not know the policy
 Faculty uncertain of their role, want to be role models,
mentors, not cops
 Perceived lack of support from administration
 Do you really have proof, if not certain = no action
 Afraid of legal action
How can you stop cheating?

Know Academic Integrity Policy and enforce it
WSU - Faculty Guide to Academic Integrity





Discuss how cheating hurts other students, faculty
and school
Emphasize value of degree
Inform students of your expectations regarding
cheating and how you will deal with it.
Include academic Integrity policy on each course
syllabus
What To Do If You Catch
A Student Cheating?????

Document the student’s behavior using an Academic
Integrity Violation form.

Inform the student you want to meet with them using
an Academic Integrity Violation Notification form.

Explain policy and why you believe a violation
occurred

Allow student adequate time to respond.

Demonstrate care and concern for their situation, but
inform the student you are honor bound to follow the
policy.
The process continues….

Document the outcome on an Academic Integrity Violation
Resolution form

85-90% of cases are resolved at the faculty/student level

You can obtain academic integrity forms from our website
at http://www.wright.edu/community-standards-andstudent-conduct/resources or your Dept. Office.

Call the Office of Community Standards and Student
Conduct at 775-4240 or by e-mail at
Studentconduct@wright.edu if you have any questions or
concerns.
ANY OTHER QUESTIONS ??????
Wright State Academic Integrity Policy
http://www.wright.edu/community-standards-and-studentconduct/code-of-student-conduct/academic-integrity