Memorandum
October 11, 2013
TO:
Chief Executive Officers
Chief Business Officers
Facilities Directors
Other Interested Parties
FROM:
Frederick E. Harris, Assistant Vice Chancellor
College Finance and Facilities Planning
SUBJECT:
Proposition 39 Energy Efficiency, Renewable and Clean Energy Generation
Project Implementation Guidelines
Pursuant to the authorities contained in Proposition 39; SB 73, Ch. 29 Statutes of 2013;
and AB 101, Ch. 354 Statutes of 2013, item 6870-139-8080, Provision 2, please find
enclosed the implementation guidelines for the California Community Colleges
Proposition 39 Energy Efficiency, Renewable and Clean Energy Generation Project
program. Also enclosed is the 2013-14 per FTES allocation by district of Proposition 39
funds for projects, and the May 29th CCC Prop 39 Guidance Document which contains a
variety of helpful resources and information for districts. This implementation package
is intended to provide you with the necessary information, forms and processes for the
successful and timely completion of your projects in compliance with all the statutory
requirements. Information regarding the Workforce and Economic Development Prop
39 grant allocations will be made in a separate communitcation from that division.
It is projected that Community Colleges could receive a total of approximately $300
million from Prop 39 over the next five years. Funding up to your district’s annual FTES
allocation will be made after specific project proposals are approved by our office
pursuant to the Guidelines. The first funding from Prop 39 for approved projects will be
going to districts at the end of October through the monthly state apportionment
process. Subsequent allocations will be dependent on districts meeting the milestones
contained in the enclosed 2 month timeline and as further described in the
Guidelines. We have coordinated our processes for Prop 39 with the utilities incentive
programs, so that you can easily maximize the amount of funding available for your
projects from both sources.
It is imperative that all of the above timeline steps are completed as soon as possible so
that this years Prop 39 funds can be put to work and our system can report substantial
energy savings in 2013-14. Projects that have not completed timeline steps 1 – 4 by
the 10th of the month, will not receive their allocation at the end of that month and will
have to wait to the subsequent months apportionment. Please know that technical
assistance is available to you from the Utilities and the Chancellor's Office to help
ensure successful completion of your projects along each of these steps through project
completion. For further information and assistance, please don’t hesitate to contact me
or your utility representative.
Thank you for all of your hard work to make this a successful program for your district
and our system, thereby ensuring subsequent years allocations of funds.
**********************************
Frederick E. Harris, Assistant Vice Chancellor
College Finance & Facilities Planning
California Community Colleges Chancellor's Office
1102 Q Street, 4th Floor
Sacramento, CA. 95811-6549