Ad Hoc Committee Discussion Template
Please use the following template to frame the discussion of the need for an Ad Hoc
Committee. The Planning and Budget Committee can approve the Ad Hoc Committee by a
majority vote.
1. Proposed Name of Ad Hoc Committee
Resource Allocation Committee – Classified Staffing
2. Purpose:
a. What is the work that the committee will undertake (it's charge)?
The purpose of the Resource Allocation Committee (RAC-CS) is to review Program
Improvement Objectives (PIOs) and Resource requests that require additional classified
staffing resources that are not under the purview of the Planning and Budgeting Integration
Model (specifically, the District Technology Committee, the District Education Committee
and the District Facilities Committee).
b. What does the committee want to accomplish in undertaking this work
The goal of establishing this ad hoc committee is to provide an opportunity to review
classified staffing requests, as there is currently no venue where this takes place.
Although the RAC-CS has a specific function in supporting review of classified staffing
resources, it will retain goals similar to district subject matter committees:
 Stress the use of program reviews and annual program updates in making
recommendations
 Assist in developing district-wide strategies that are acceptable to all colleges
 Provide feedback to the colleges
 Identify opportunities for college-to-college collaboration where resource sharing could
be useful.
3. Rationale:
a. Why is an ad hoc committee needed to do this work?
The change for the District Technology Committee, Education Committee and Facilities
Committee has already been established. The establishment of this ad hoc committee
will provide the PBC with support in ensuring that resource requests have been fully
vetted through the advisement of the RAC-CS)
b. How is the committee’s work important to the Peralta Colleges?
Per November 20, 2015 Planning and Budgeting Council minutes, a case has been made that
a new (ad-hoc) committee has been formed to ensure PIOs that have staffing requests using
unrestricted funds
4.
How does its work align with the mission and vision for the College?
The RAC-CS works in support of the mission and vision of Colleges to ensure that
proposed projects and initiatives have the adequate support needed.
5. Time Frame: (number of semesters needed, start date) –Note: Two is the maximum
number of semesters that can be proposed for an Ad Hoc Committee. Extensions or
renewal of the committee’s time frame will be determined by the Planning and
Budget Committee at the end of the established time frame.
The RAC-CS will be formed in February 2016 and will conclude no later than June
2016.
6. Tasks, Timeline and Deliverables
a. What specifics tasks will be accomplished?
b. What is the timeline for accomplishing each task at the deliverables? Please include in
the timeline when information on accomplishments will be shared with the Planning
and Budget Committee
February 26, 2016
March 2016
Week of March 7th
Week of March 7th
Week of March 21st
On or before March 30th
Request Planning and Budgeting Council (PBC) endorse the
charge and committee composition
Convene meeting of the RAC to determine the following:
 Establish roles and responsibilities of committee
members, pursuant to the PBIM
 Rubric development to review classified staffing
resource requests
Request and receive approval of rubric from Chancellor
Convene meeting of the RAC to review classified staffing
resource requests
Convene second meeting to review classified staffing resource
requests and make final recommendations
Forward recommendation of prioritizations to Planning and
Budgeting Council (PBC)
6. Committee Composition
a. How large is the committee?
The RAC-CS will consists of no more than 5 PBC members.
b. How is membership determined?
The membership will consist of the following: Local 39 representative, Local 1021
Representative, District Academic Senate Representative, one college President, Vice
Chancellor for Finance
c. What is the term for serving on the committee?
The term for the committee members will end no later than June 2016. Committee members
will be eligible to serve at the discretion of the PBC.