PCCD Planning and Budgeting Council
February 26, 2015
Meeting Minutes
Present: Luther Aaberge, Tim Brice, Barbara Des Rochers, Sylvia Espinosa, Brandi Howard, Cleavon Smith, Lisa Cook, Ronald Little, Linda
Sanford, Joseph Bielanski, Mike Orkin, Krista Johns, Elnora Webb, Jennifer Lenahan, Daniel Lawson, Richard Greenspan, Mario Rivas, Joi Lin
Blake, Norma Ambriz-Galaviz, Rochelle Olive, Lisa Cook, Fred Bourgoin, Ed Jaramillo, Carolyn Martin
Co-Chairs: Ronald Little/Cleavon Smith
Guests: Annette Dambrosio, William Watson, Kirsten Clover, Phyllis Carter
Facilitator/Recorder: Linda Sanford/Joseph Bielanski
Absent: Stefanie Harding, Sadiq Ikharo, Anna O’Neal, Justin Hych
Agenda Topic
2015- 16 PBC Goal
PCCD 2015- 16 Strategic Discussion
Goals and Institutional
Objectives
Actions
Approved
I. Agenda Review
Unanimously
Approved
II. Review of January
29, 2016 Meeting Minutes
III. Revised PBC
Timeline of Topics
Unanimously
D. Strengthen
Accountability,
Innovation and
Collaboration
D.2. Institutional
Leadership and
Governance:
Informational
D. 3 Institutional
Effectiveness
IV. District
Accreditation Responses
Update
7. Review monthly
progress reports on
resolution of the eight
District accreditation
recommendations and
review periodic
progress reports from
the colleges in
resolution of the
colleges’
accreditation
recommendations.
D. Strengthen
Accountability,
Innovation and
Collaboration
D.2. Institutional
Leadership and
Governance:
Annette Dambrosio delivered the accreditation report.
The District is working through another round of the
District narratives pertaining to the 8 ACCJC
Recommendations. Furthermore, in the next few
weeks, the “leads” of all Recommendations will meet
with the aim being that we will determine where our
collective reports overlap and to determine “gaps” in
our narrative report writing.
Dr. Dambrosio is reporting Accreditation News in CDirect as needed. Keep an eye on the Blue
Accreditation button on the District home page where
Action Plans for all 8 Recommendations are posted
and the Accreditation timeline, etc.
She will be visiting more shared governance groups
and other college bodies. Dr. Dambrosio stresses the
importance of documenting all meeting outcomes and
posting minutes to provide accountability. She also
stresses that reports should cite the relevant
information from meetings and be concise reports.
V. PCCD Administrative
Procedures
3. Review and
Recommend Board
Policies and
Administrative
Procedures
D. Strengthen
Accountability,
Innovation and
Collaboration
Joseph Bielanski led the group through 3
administrative procedures.
D.2. Institutional
Leadership and
Governance
Internal and external exams
Smoking slight changes in wording
Priority enrollment (added the Puente Program)
Approved
Unanimously
VI. Update on the
Governor’s Budget
Proposal for 2016-17
6. Develop and
monitor Progress in
the Integrated
Planning and
Budgeting Calendar
E. Develop and Manage
Resources to Advance
Our Mission
VC Little Power Point Presentation on the Governor’s
Proposed Budget and Budget Assumptions for 20162017:
E.3 Fiscal Oversight
Economy is good but question is for how much
longer. Unemployment rate is down in the Bay Area,
housing prices are high. Those are pros but the con is
that with those high expenses there is less
discretionary money to spend which is slowing the
economy down. Although unemployment is down
most of the jobs are lower paying and do not offer
benefits.
Higher Ed focus (one third of new money will be
unrestricted). PCCD is not growing, so few
unrestricted funds will be procured.
Governor is proposing 4% increase on expenditures
for 2016-17
71.6 bill in prop 98 funding
5.4 bill increase in funding K-12 & CCCs
No fee increase, more funding for Cal grant programs
and strengthening pathways from education to
workforce.
Unrestricted funding- access restoration funding,
PCCD eligible for appx. 350 FTES
Cost of living adjustment appx. $525k
Mandate reimbursement, appx. 1.3 mil to PCCD
Restricted funding- student success (support &
outcomes)
Student equity- closing achievement gaps, no increase
over allocations.
Workforce/econ development- one time funding based
on recommendations by the task force on workforce
Increased costs:
Increased STRS/PERS cost
Employee Step and Column
Unbudgeted ongoing expenditures
OPEB Bond Debt Service
Reserve for STRS and PERS
1.2 million more in expenditures (2.1 million gap in
developing next year’s budget)
Some unknowns, e.g. Health benefits
As of now we are being funded for more than actual
FTES (browed from summer) 19,500 funded for but
only 18,150 actual enrollment. Pushing for late start,
dual, and short term.
Next year = stability funding: for one year you get
funded by the previous year’s funding. That still
means that enrollment needs to increase.
More issues with risk of losing funding:
Partial sun-setting of prop 20- = PCCD losing
$1.75mil
International student revenues- increases every year
=$900k (non- resident fees were just increased)
Discussion: concerns that the budget planning does
not match spending (mostly about outside
expenditures). Also concerns about going into
stability, questions about why money is not saved for
a rainy day fund.
Issues with board approving expenditures without
budget allocations. Issue has been rectified for future
issues but there are still issues with past approvals.
Concerns about decisions, like the IT consultants, that
are not made with the students’ best interest in mind.
Especially with campus funding and allocation.
BAM Task Force: Approx. 9 members (meet at least
once a month and sometimes twice). Work should be
finished by May…..not in time for 2016-2017 budget,
most probably. That means that implementing
something new will begin in 2017-2018 budget
Workload restoration…….Were funds allocated to
District? Yes, funds were slashed and PCCD lost
funding, but now PCCD has regained funds (we have
grown) which are incorporated into the general fund
and then allocated to the colleges based on the BAM
model.
VII. Preliminary 2016-16
Budget Assumptions
VIII. Next Steps in the
PBIM Budget Process
6. Develop and
monitor Progress in
the Integrated
Planning and
Budgeting Calendar
E. Develop and Manage
Resources to Advance
Our Mission
6. Develop and
monitor Progress in
the Integrated
Planning and
Budgeting Calendar
D. Strengthen
Accountability,
Innovation and
Collaboration
See above.
E.3 Fiscal Oversight
Linda Sanford walked the PBC through the PCCD
2016-17 Tentative Budget Development Calendar.
March 18, PBC will review all resource allocations.
April—final resource allocations from PBC to
Chancellor
D.2. Institutional
Leadership and
Governance
E. Develop and Manage
Resources to Advance
Our Mission
E.3 Fiscal Oversight
IX. Appointment of
Additional Members to
the BAM Task Force
X. Establishment of the
Ad Hoc Resource
Allocation Committee
1. Evaluate the
Budget Allocation
Model (BAM),
consider
recommendations
with respect to
improvements, and
create a three-year
plan for full
implementation.
E. Develop and Manage
Resources to Advance
Our Mission
6. Develop and
monitor Progress in
the Integrated
Planning and
Budgeting Calendar
D. Strengthen
Accountability,
Innovation and
Collaboration
E.3 Fiscal Oversight
Two appointees
Amended
Luther Aaberge
Appointments
Webb nominates Dr. Johns to replace Debbie Budd,
instead of May Chen. Johns agrees and then suggests
that she can bring Chen along as a colleague.
Approved
Unanimously
Mary Beth is from COA not Merritt
Webb would like to add another member so that
Laney has 2 reps: Director of bus service from Laney.
D.2. Institutional
Leadership and
Governance
E. Develop and Manage
Resources to Advance
Our Mission
E.3 Fiscal Oversight
It was recommended that this template apply to all
PBIM committees.
It is also recommended that this template be labeled
as, “Ad Hoc/Work Group/Task Force” for PBIM
committees.
Dr. Krista Johns requested that this template be added
to the PBIM binder.
Linda Sanford asked that the PBC submit any
additional recommendations to her within one week
from now. She will aggregate all recommendations
into the documents and share them with Dr. Yoshika
Crawford.
Changes to
the RAC
documents
Approved
Unanimously.
However, final
approval of the
template is
still pending.
This item will
The Ad Hoc Committees Template will be brought
back to the next PBC for ratification/endorsement.
Committee Composition: Dr. Elnora Webb
recommends that the District Classified Senate should
have a representative. Brandi Howard (District
Classified Senate) said that committee composition
can include non-PBC members. However, all
members suggested for the Ad Hoc work groups shall
be approved by the PBC.
Moved by Dr. Elnora Webb and seconded by Dr.
Krista Johns to approve the said changes.
XI. Role of the Cabinet
in Relation to the PBC
5. Evaluate
Continuous
Improvement of the
PBIM Process
D. Strengthen
Accountability,
Innovation and
Collaboration
D.3. Institutional
Effectiveness
XII. FTES Reports:
D. Strengthen
Accountability,
Innovation and
Collaboration
D.3. Institutional
Effectiveness
Cleavon Smith: Is Cabinet a recommending body?
What is the relationship between PBIM and Cabinet?
Discussion: We would benefit from a Handbook of
Decision making…….
Smith will develop a decision-making model draft for
the PBC to review.
Dr. Orkin provided the CCC apportionment
attendance report. Ron commented that 30% of
Districts claimed stability.
Department of Public Information provided a
FTES/revenue generation report linked to specific
strategies.
be on the
next PBC
meeting
agenda