District Education Committee
MINUTES of the
District Education Committee Meeting
November 16, 2012 9:00 - Noon
Committee: District Education Committee
Attendance: Paula Armstead, Diana Bajrami, Linda Berry, Joseph Bielanski, Anita Black, Brian Cervantes, Steven Cohen, Matthew Goldstein, Duncan
Graham, Bob Grill, Jenny Lowood, Bill Love, Carlos McLean, Marco Menendez, Alexis Montevirgen, Mike Orkin, Tae-Soon Park, David Reed, Denise
Richardson, Cleavon Smith, Stacy Thompson, Trulie Thompson, Karolyn van Putten, Dera Williams
Co-Chairs:
Mike Orkin, Denise Richardson
Facilitator:
Stacy Thompson
Recorder:
Lisa Cook
Note Taker: Laura Leon-Maurice
Guests:
Dr. Popal, Annie Agar
Absent:
Debbie Budd, May Chen, Paula Coil, Lisa Cook, Eric Gravenberg, Evelyn Lord
DECISIONS
Agenda Item
Discussion
Follow-up
Action
Meeting Called to OrderMike Orkin
Meeting began at 9:07
MOrkin: Because Lisa Cook is not here, Diana Bajrami is filling in as Recorder. We will have a
shorter meeting than usual. We have time for people to bring up other items. Let’s go over minutes
from last meeting. Any additions or changes to the minutes? BGrill- How many people would like a
quick review on how to access Dropbox? MOrkin- Just respond to the email from Laura to access
the DEC Dropbox. Once you install Dropbox onto your computer it will show appear. I announced
at the September meeting that we would be going paperless, use the Dropbox wherever possible.
Move to approve. Passed. ABlack- Please organize the Dropbox folder.
Organize
the
Dropbox
folder.
I. Accreditation Updates
by Assessment
Coordinators:
BCC: Jenny Lowood
BCC Assessment Update: Jenny Lowood- Everywhere I’ve gone ACCJC assessment is driving
meaningful change. Areas of focus closing the loop, program review, ILO assessment three year
cycle begins. English 1a, English 5, Math 13 are courses that we are assessing every semester. We
are looking at context, purpose, organization, and language. That has been the focus of our
department to collaboratively develop open source materials to research which will be available for
all students in the writing program. CSmith- This has been done for decades. Using actual high
school transcripts rather than the placement exam. Look at student performance rather than student
placement. MOrkin- Using high school transcripts is part of a state wide study called STEP. They
have some amazing data using high school transcripts as part of the measure. When you do that a lot
more students are placed in higher level classes.
(Shared
Agreement
/Resolved or
Unresolved?)
Minutes
Approved.
Agenda Item
Discussion
DECISION
Follow-up
S
(Shared
Action
Agreement
/Resolved or
Unresolved?)
BGrill- I would like this body to recommend, to the matric committee the assessment process as it
exists now is broken and we want it fixed, report back to this body with suggestions on how they are
going to fix it. Tae-Soon seconds.
COA Assessment Update: Diana Bajrami- We are moving fast with learning outcomes just
completed the program review. All the programs are met to ILO's. Major success in program
review, we worked together with the other colleges, very useful. Joint efforts have helped us move
forward. Part of the flex activity, workshops together. We meet once a month with Dr. Orkin and we
are doing a great job. This assessment is addressing student learning and student success. I would
like to put some efforts at least explore putting the program review in Task Stream and move
forward with technology. ABlack- We should not let that recommendation drop; we should give that
due consideration. We have to consider the cost to migrate program review into Task Stream. Move
forth with investigating migrating. I so move. Second. KvanPutten- I support this motion. JLowoodLet’s involve all stakeholders, important not to do a top down thing. Find out how much it would
cost. Passed.
Laney Assessment Update: Karolyn vanPutten- Let me mention how glad I am to see assessment
getting attention. Dialogue has been missing, cannot be confined to committees like this. Uses
assessment information to change how we do things. I sense that the colleges are not appreciative of
ACCJC two year rule, how critical and urgent this is. BLove- My suggestion is to restructure the
dialogue; everybody is doing assessment, not necessarily calling it assessment. We need to figure a
dialogue that talk about assessment being part of a process student and faculty improvement.
KvanPutten- At Laney today is the last day of the assessment. Documenting what people have
already done and are already doing. The responses have been less than thrilling. We need
considerably greater investment in using this opportunity. I am rethinking this approach because I
am not sure this is the best use of time. Learning assessment committee on how BCC conferred with
Jenny. Very helpful, and todays documents in how we intend to improve our process. As we started
to do our assessment mapping that we needed to change our ILO’s. We have a few stellar
departments with respect to assessment. All of those departments are represented on the learning
assessments committees. We were cutting back on the integrity of our programs.
MMenendez- It’s been helpful to explain the benefits and expel the fears. Deactivation didn’t mean
totally dismissing it. Deactivating got them off the hook for SLO assssements. Stays in the district
inventory. DBajrami– The language is unenrolling is not deactivation, it is not the same. Unrolling
means to put it up on the shelf. Deactivated courses/ unrolled course. Have not taught it in the last
five years. But I cannot be held responsible for accessing a course that has not been taught.
JLowood- We have had luck in assessing, we have had Title 3 funding. We’ve been able to leverage
Investigate
the cost to
migrate
program
review into
Task
Stream.
This body
recommends
to the Matric
Committee
the
assessment
process as it
exists now is
broken and
we want it
fixed, report
back to this
body with
suggestions on
how they are
going to fix it.
We have to
consider the
cost to
migrate
program
review into
Task Stream.
Move forth
with
investigating
migrating. I
so move.
2
Agenda Item
Discussion
DECISION
Follow-up
S
(Shared
Action
Agreement
/Resolved or
Unresolved?)
a couple of different brands. The significant changes that we have made at our college have been in
those large, multi-layered assessments. If we want to be doing real assessment across the college
there is going to be a financial cost.
Merritt Assessment Update: Stacy Thompson – This conversation has been going viral at Merritt
in terms of assessment updates. Everyone using different language. Can’t deactivate a program
unless you have a process that has been approved. We need a glossary for these. Merritt’s SLOAC is
hosting “” is hosting a Get it Done Day”. This semester we focus on what a program is. ACCJC said
it is up to the institution what it is. Offered degrees, and defer who would go next. Merritt has
developed a three year cycle. Programs that are being assessed first. They all have program
outcomes already. 60% of are programs have outcomes. Caused us to look critically at the
programs. It is an opportunity to reflective about what we are doing and what we are saying that we
are doing. Barbara Beno said we cannot have programs in our catalogues that we do not offer. They
can go back several years and look at your schedules. 92% of our courses have learning outcomes.
A lot of that is in Curricunet; encourage putting that into Task Stream. When someone gets all of
their courses assessed, and they share that experience, the other faculty members are motivated by
it. Developing more proficient methods. Ann is always available to folks to help. Student services
are working with Ann to do their APU's.
II. Peralta Student
Success Task Force
(PSSTF)-Power Point
presentation Tina
Vasconcellos, David
Reed, Paula Armstead.
TVasconcellos- We have been working on this project for five years. We launched it in July 2012
after a lot of work, mainly the matric committee. Meets Distant Ed requirement. Eventually it will
be in four languages. Everything is a live link. The cost was $90,000, $60,000 but the translations
increase it to $30,000. Paid out of matric before the 51% cut. You can’t go on to the next level until
you give the correct answer. It’s about 45 minutes as a normal rate, pretty comprehensive. We all
have similar services; some of the wording could be the same. Some tweaking for each campus to
make sure that is it your own. This model can be adopted by all of the colleges, the funds come from
the district, and this is forward to the other committees. I can call the company what it would look
like to do it as a district. BLove-I would like us to invite Ron in here what we should do that should
be district priority. He’s the only guy with the answers. We have 12.5 million that we have never
had, there is no excuse for them to say take it out of the college budget. Measure B passed because
they like what we are doing. If we can’t find money we are guilty of malfeces. MOrkinRecommendation that it be a district wide priority.
Motion- We recommend the adoption of an orientation template for all for colleges that allows the
colleges to retain their own identities. This should be a priority, funded by the district. Passed.
PArmstead- Dr. Trotter learning communities met each campus learning community and first year
We
investigate
to find out
which way
it should
go, a more
integrated
approach
that entails
financial
and
integrated
data.
Put the
Power
Point in the
Dropbox.
Invite Ron
to next
meeting.
We
recommend
the adoption
of an
orientation
template for
all for colleges
that allows
the colleges to
3
Agenda Item
Discussion
DECISION
Follow-up
S
(Shared
Action
Agreement
/Resolved or
Unresolved?)
experiences counselors. Charge of the subcommittee to come up with those definitions and solutions
for those issues. Dr. Trotter doing a presentation on possible solutions learning communities and 1st
year experience better across the board and issues. We are starting from scratch. Each campus is
doing their own work, have their own student success group. There has to be in place by 2013
mandatory full implementation by 2014. Scorecard, Rich Copenhagen has been sending me
information on the groups after they meet.
III. ESL Program
Review and
Curriculum Designpower point
presentationDr. Popal
IV. Announcements &
Future Items
Dr. Popal-PEAC was established in 1990 and is made up of faculty members from every college
and created by Dr. Allen. The mission is to bring consistency, continuity in ESL programs and
textbook adoption. College initiates a course based on needs assessment. They bring the outline to
PEAC. We review textbooks based on the course outlines. Now we are using CELSA. Tests
grammar and reading but does not test writing. New curriculum was created. Negative things could
make something positive. New model responds to a variation of student needs. We believe that the
more students know about our program the more successful they will be. Features of the/b system.
All students test into level A. Questions?
BGrill- At CIS they don’t finish the programs because they get jobs. What is the persistent rate? I
am concerned that we have this on many levels. Persistence and success. Dr. Popal- This is an
experimental stage, this is the first semester. AAgar- Many students participate in the ESL program,
a student comes in and they have succeeded and we don’t capture the success but isn’t transferring.
Dr. Popal- We get input and make the changes necessary. BGrill- The measures of success, if we
are going to have scorecards and what defines success. Employable and has met their personal
goals. Do we get to count that as success? Think about agenizing that in the future. AAgar- We
talked about a certificate. DRichardson- Recommend that to Tamika Brown sharing this district
wide at the faculty development day. DGraham- The certificate is a good idea. We can capture these
certificates.
SThompson- Merritt through Title 3 is having a kickoff called “Food Matters” on November 27
12:30 – 2:30. I will send out more information.
MMenendez- Laney is hosting a district wide art discipline meeting Tuesday at 1:30. We can send
an email to administrators. Discuss repeatability and transfer degrees requirements. We want to
include everyone in what we’ve started.
Send us an email for future agenda items.
Next Meeting – December 14, 2012 8:30- 10:30
retain their
own identities.
This should
be a priority,
funded by the
district.
What
defines
success?
Employable
and has
met their
personal
goals.
Agenize
that in the
future.
.
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