District Education Committee
December 11, 2015
Meeting Notes
Present: Joseph Bielanski, Fred Bourgoin, ACedillo, LCelhay, LCook, AEsquivel-Swinson, DHankins, EJaramillo, BLove, CMadlock, CMcLean, AMcMurdo,
ROlive, MOrkin CPegues, MRivas, CSmith, ISodhy-Gereben, TVo, TWalton, HYam
Guests: JBlake, KEngel, LHotep, NPellegrin
Facilitator: L Sanford
Recorder: MBBenvenutti
Agenda
Topic
DEC 2015-16
Committee
Goal
PCCD 2015-16
Strategic Goal
and
Institutional
Outcome
Discussion
Followup
Action
DECISIONS
(Shared
Agreement
/Resolved or
Unresolved?)
I. Agenda
Review
Meeting began at 9:15.
Agenda
adopted.
II. Review of
November
meeting
minutes
III. Multiple
Measures
Project
Corrections to Nov. meeting minutes. Motion to adopt the minutes as amended. Carlos
McClean will be retiring on Friday. Congratulations.
Minutes
adopted.
3. Review data and
make
recommendations
regarding student
success in
completion of
transfer ready and
Basic Skills
Curriculum
A: Advance
Student Access,
Equity, and
Success.
A.2. Student
Success
A.3. Student
Success
A.5. Student
Success
NPellegrin- Project has data from internal and external sources. External are the feeder
Districts. MOU’s are being developed with feeder districts. Some being signed in Oakland
and Castro Valley, and other districts are interested as well. Will be able to obtain HS
transcripts and be able to make recommendations immediately. Boosts our enrollment.
Increases likelihood that they will go to post-secondary. Comment- What guarantees that the
placement will be less color sensitive? MOrkin- Promise Pathways data that shows that it
has been successful. Looked at other data from other institutions that are doing this. Four
times as many students were put into college courses and students of color were especially
effective.
Comment: There are lots of issues. This is an issue that I had about the PASS money. None
of the money was spent on doing what we said what we were going to do. I don’t have any
faith that anybody looks out for our interest.
Comment- I suggest a subgroup work with Nathan on his disproportionate impact study. We
must make sure that we do not err. NPellegrin- We had a meeting with faculty and students
on Nov. 30 and got good feedback. MRivas- We need to follow up on this. I would
volunteer to work with Nathan on this. NPellegrin-If anyone else would like to be involved,
please let me know. MOrkin- IR website, achievement gap there are 4 reports used by
various groups. Disproportionate impact report. NPellegrin- The data agreements are in
place. Oakland and Alameda have already sent us their data. Official launch is Spring 16.
Counselors are using multiple measures placements. Set up automation process for getting
the data from district to where it needs to be in our system. Bridges the gap. A significant
amount of work to be done in that process. Comment- UC take the high school transcripts
they can identify through requirements. May be a platform to build upon. Comment- Report
what classes students have left. It takes transcript data and does some analysis. Center for
Educational Partnerships. Comment– Can we use this to analyze students in concurrent
enrollment to determine what has been met and has to be met? Comment- How do we track
when counselors make a determination on the grades? NPellegrin- SARS codes. Put in a
special code. TOFEL for multiple measures for ESL. Communicating to counselors and how
to collect that information. Comment- How long does it go on? We want to see if it having a
positive impact. Comment- We were looking at a model where the student does their own.
Would be a way for the student to advocate for themselves so the counselor doesn’t have to
remember.
MOrkin- Informational. How to retrieve power point with John Hettes. Promise Pathways
program at Long Beach. Karen has been meeting with Math and English faculty for a year.
Lots of faculty and administrators have participated. A huge amount of work gone into this.
Comment- If you’re talking about student placement. That should be more generally
available than flex day. If that is the direction we are going. Regularly repeated so people
who are slow like me will find it out.
IV. PASS
Reports:
-Laney College
-District-wide
Enrollment
Campaign
3. Review data and
make
recommendations
regarding student
success in
completion of
transfer ready and
Basic Skills
Curriculum
A: Advance
Student Access,
Equity, and
Success.
A.2. Student
Success
A.3. Student
Success
A.5. Student
Success
Jeff Heyman- We worked with college PIOs from all 4 colleges. Presidents and Chancellor
made further changes. I will reveal final version of campaign. Power Point presentation, bus,
billboards, t.v. commercial. Social media. Will be hitting the streets and airways right after
Christmas. We wanted to launch the campaign back in Oct. but couldn’t get the budget
together. Less than $50,000. AEsquivel-Swinson- We need to see those letters before they
go out. Some of the information was incorrect. JHeyman- Live and learn. Comment- When
will they go up and then go down? JHeyman- 1/1. Comment- I don’t see any Asian students.
JHeyman- It is impossible to get everyone’s face. If we have a lot of Asians we advertise to
those we don’t have. Comment- The timing for the letter was good. Focus on the first step.
Comment- We have money out of measure B. This is one of those things that is the lifeblood
of what we do. There should be some money to pay for something like this. I want this on
the record. Comment- Is there a methodology to see what kind of response we got?
JHeyman- Each college crafted their own letter. We could go back and look at the names to
see who has enrolled. Comment- Campaign, is aligning our capacity with the intake of
students. How many to intake those students? We have to ascertain our ability to process
these students. Effective in capturing those students. We have to be comprehensive, our
colleges are staffed to a level to accommodate.
Dr. Webb here to present the pass year-end report. Distributed report. EWebb- The college
received the opportunity to use a level of funding to support our students. To address the
fact groups of students are not doing as well as they should be given our resources. .
$868Received 17 plans. There was a big gap in support of these programs. Page 10 of the
$868,00l0 to work with only $61,317 was spent. What happened to leverage $1.2 reduced to
$800,000 we were going through a number of changes. Feb. of this year we were told, we
could submit justification the dollars are no longer for multiple year only for 1 year. Career
Campaig
n will
begin in
January.
Service center we would have to change course, change plans. We wouldn’t have the time to
leverage those dollars by Spring term.
There is progress being made. Fabrication lab to incentive to engage in the learning
programs. We advocated for: full time positions, addressing our accreditation, funds be
carried over. To date all of the funds have been allocated. Most of the same initiatives and
additional initiatives. Because of demands that were on the administration you are just
getting it now.
.
Questions: Comment- In your summary the district established PASS. I would like to see the
assessment and evaluation on how student success was improved. We need to be disciplined
about doing evaluations. This money was a wonderful opportunity to see student success.
We want to see the data. Comment- Money is appropriate for those who are suffering
rarely does the money get spent for this. That becomes a refrain that is overwhelming to me.
We have more money now than we have ever had. There is no good reason. How did you
enhance Black and Chicano students in general? Pull together that report. We spent almost
four million dollars and we don’t know if two students are better off.
Comment- Why Puente students spent zero, Umoaj program only $1,500.
EWebb- Budget transfer activity unaccounted for. We finally have a researcher, part of their
charge is to finish the evaluation so we have something in writing. Comment- I don’t think
you need to see that half of these programs weren’t implemented. EWebb- I respect your
feedback.
Comment- Anytime you have the money you have to have in processes in place. The money
came in, we asked people who already have heavy loads, come up with an idea, project, and
initiative and then do it. We were trying to see who could do the work. Be more mindful
about resources that are in place to take on new projects with new resources. Comment- This
is less about resources. I don’t think there was a lack of input at any campus. I disagree that
we didn’t have anybody to do the work. Not having the institutional structures to do the
work. Focus on that as well. Identify that as an area of intent. EWebb- Systems, structure
and time. We get the right people in place they can be accountable to do the work. Structure
in place. We do have a lot of resources. We are on a treadmill. We have to deal with our
broken systems and effecting the nature on how we function. I am ultimately accountable at
Laney at what did not occur.
Comment- Somewhere there is a note that we have failed to do this. It had nothing to do
with the students involved. It’s always about what the subject’s lacked and how the subjects
respond. We need records to show that it was a breakdown of adults not the students.
Nobody was willing to do the work. Comment- We need to have reports come back that
show that there is an impact on Black and Chicano males. This is what the money is for.
Next year I am expecting a report that reflects what happened.
What process was used to do that? Reallocated. How are we ensuring that this will close the
achievement gap? I’m not clear of the process. EWebb- I made those decisions based on the
Dr.
Webb
will be
putting
the
details in
writing.
gap that effects African American and Latino males. We will be putting the details in
writing. Thank you for your patience and your advocacy.
Comment- Are you going to move forward with a position for the student equity plan?
Director, VP? EWebb- I don’t recall the title, it will be a coordinator.
V. Centers
for Your
Educational
Success
Coordination
Roles and
Responsibiliti
es
Outcomes
Assessment
4. Review data and
make
recommendations
regarding students’
completion of SSSP
core services.
A: Advance
Student Access,
Equity, and
Success.
A.2.
Student
Success
Lasana Hotep- Power Point presentation. In dropbox.
Office of Student Success & Equity – How do we work at the four colleges to have an
umbrella that equity can serve at the campuses? Old equity plans were led by faculty,
administrators, etc. Want to recommend that there is one office. Community based
organization relationships, outreach efforts. They want to work with the colleges in groups.
To respond to people who want to do business with our colleges.
In a meeting with presidents, superintendents, chancellor, faculty, our Chancellor stood up
and told all of these people that they would work with Lasana. He wants to work with the
campuses to coordinate equity across the district. Presidents wanted an acronym – Center
for Your Educational Success (C-YES). Report sent to the presidents asking for them to
designate the person on campus to get centers up and running in the spring. Train staff on
how we run these centers. I am preparing job descriptions for the campus positions.
Counselor will be at the campus. Comment- We have been wanting and needing triage for a
long time. Applications be done there. We can see how many students are eligible.
Comment- My concern is where are going to be the common services that will be offered? Is
there additional funding? Where are we going to house the services? LHotep- The plans are
customizable to what needs to be done. Comment: There is a need to train campus staff.
Comment- I don’t think we are satisfied. I don’t see and I don’t hear a strong developed plan
in order to make it work. I don’t want to come into chaos. Comment- The center sounds like
welcome center. Spreading thin. More planning needs to be done. This center could do an
equity survey. We got a lot of people generating a lot of ideas, I think we need to do more
planning. The one big area is equity research at the district. LHotep- Give me a start with the
planning. Comment- DAS, do it at the four colleges, equity committees. The triage is an
important piece, we want to integrate the colleges in a powerful way. Comment- Is it
funding dollars? LHotep- As long as we keep getting funded. Comment- Other programs
will be overlapping. LHotep- I think it should start at the college level. We need to
coordinate to plan each campus and communicate. Before those things can take place we
have partnerships and grants. KEngel- One thing to come to you month by month. The
college’s needs to own this. One idea could be this committee set a date for the colleges to
come back with a date. Where are we holding each other accountable? Comment- We
recognize our institutional structures compromise the best of our plans. What do we need to
do at the colleges so we can operationalize the plans? Talk less about perfecting the plan and
more how we are going to access ourselves. Our students can’t wait for us to have a perfect
plan. We have to start putting together a plan that we can improve upon. We can be affective
with an imperfect plan. Comment- Is there a plan to have some of the services at the high
schools. LHotep- We are working with OUSD at 7 targeted high schools. Open CCCApply.
And financial aid workshops. They want to do orientation, assessment and bring counselors.
All of our counselors do not have an assessment tool that is web based. Comment- I’m
hoping that there is an opportunity district level issues that affect the colleges to institute
Motions:
their plans. I’m worried that you aren’t connected at the district. On the campus level, it is
one things to take college equity plan and put these into the plan. Each college has a timeline
for what is going to happen and when. I’d like to see that kind of detail planning. Comment:
If there is District-wide coordination there are issues with the district that are hindering the
colleges from implementing their plans. The district level should have initiatives to assist
specific populations district-wide. Currently, we do not have this.
MOrkin- We can plan and nothing gets done, we are never going to get perfect. The
planning for this has been going on for a year. Once we start doing something we have to
access what we are doing and spend some effort on that. Shows up in a number of
accreditation issues. Comment-Written plans that goes out to the colleges and respond to,
including assessment. We get a clear picture, written proposal that we can respond to.
LHotep- Have the colleges respond with their customization model. Comment- We can pilot
the Sierra College version, self-reporting through grades. Do that at the high school, then
want to do the placement. Use these populations to do the pilot of that. Implementation by
early spring. Positions will be posted in January. Comment- The campuses come back with
their proposals based on what you have given us. We can do it next year mid-February. Give
us the parameters. Comment- Isn’t this in your equity plan already? Related to the equity
funding. The colleges after being given the appropriate implementation plan with parameters
and a tool kit, all sources of funding for the colleges create a proposal how they will
implement the plan by Feb. 26. Seconded. District will provide a tool kit with C-Yes with all
funding points
Bring to Feb. 26 meeting with plans and timeline. Comment- who is responsible? Identify
the responsible party. LSanford- The presidents can delegate. Comment- On the option the
college presidents have seen this twice and nothing has come back. Our kids suffer while we
bs with so much money that we have to spend by December that we have had for years.
One abstention. Passed.
V. CPT
Grant and
AB86 Adult
Ed Regional
Planning
Update
8. Review data and
make
recommendations
regarding the
Career Pathways
Trust Grant, AB86
Adult Education
Regional Planning,
and the Community
College Task Force
on Workforce, Job
Creation and a
Strong Economy
report’s
recommendations.
B: Engage and
Leverage Partners.
B.2.
Partnerships
E: Develop and
Manage Resources
to Advance Our
Mission.
E.2. Budget to
Improve Student
Success
KEngel- There is money for every campus to have a part time counselor and program
manager. CTE subcommittee working on a district articulation policy. I put a handbook in the
dropbox. Redline version. Removing he residency requirement. HS comes to are colleges
when they get the credit. We are propositioning that change. Immediately get the credit
reflected on their transcript. Updated the language. The expectations of our local pathways
teams. They will continue to meet annually to refresh articulated courses. Launching an update
the marketing materials. Adult Ed calling noncredit to credit pathway kick off today at Merritt.
Comment- Who is leading the design teams? KEngel- VPIs. Peter Simon and Sonya Franeta.
Asking faulty. AEsquivel-Swinson- how does my office fit into this? How are students going
to register? Non-credit certificates. Comment- We need to have a design team that is separate.
In parallel. Comment- CIPD passed the Merritt college certificate. That goes to the state in
Jan. We need to realize noncredit certificates. How are we paying faculty? All these
conversations need to happen.
KEngel- I will work with Dr. Orkin to convene the design team for systems.
Comment- With our CTE programs we have advisories. Maybe build in community
adversaries making sure we formalize that kind of relationship. We do these things and when
that money goes away we stop the practices. Comment- How we are going to do it and have
Positions
will be
posted in
January.
Oakland
College
Promise
scheduled
January
28, public
launch
event at
Oakland
High
School.
District
provide to the
colleges an
implementati
on toolkit for
Centers for
Your
Educational
Success (CYES) noting
all of the
different
funding
sources for
the centers
College
presidents
bring to the
February
DEC meeting
their timelines
for
implementing
/integrating
C-YES at the
colleges.
someone to do it. That’s the key. Every time someone talks about spending the equity money
the answer is no. We don’t have an impact on spending are money, then how are you going
to formalize these agreements? Appends more regularly than people think. Then you’re the
smuck, you promised this stuff and it doesn’t happen. Comment- Faculty need to be involved
in your college equity plan. There is a place for faculty to input. Comment- There is a different
sort of response when presidents have to sign a piece of paper.
Oakland College Promise scheduled January 28, public launch event at Oakland high school.
VI. SSSP:
Early Alert
VPSS
Assignments
4. Review data and
make
recommendations
regarding students’
completion of SSSP
core services.
A: Advance
Student Access,
Equity, and
Success.
A.2. Student
Success
E: Develop and
Manage
Resources to
Advance Our
Mission.
E.2. Budget to
Improve Student
Success
AEsquivel-Swinson- On early alert we met to assess and look at the numbers. We’ve
decided to continue the pilot. Met with IT with the 30 people participating getting access to
the system. The student is alerted through their Peralta email and their preferred email.
Faculty will have had some communication with the students. Planning for Flex day. 30 are
required to attend. Will meet with them if they cannot attend Flex day. We are hoping to
begin testing in Jan. so when classes begin we are ready to go. Secure staff to answer the
early alert. Bring report back to this committee and VP/Deans. VP’s will come in to
recommend classified. This needs to go to the VP level. Understand they need to support to
claim the numbers for SSSP. Comment- The VPSS should be here to hear. They have the
money that we have not been able to spend. Instruction and student services need to be
working together. Comment- I support that we have a presentation of the Starfish early alert.
It is a free service that we may want to look at. Comment- This initiative is bigger, not just
starfish. I would love to get the student portal in starfish. All in favor. Passed. Fall upon VC
Orkin to be liaison to set that up.
Comment- What happened to the faculty prioritization that we were meant to address at this
meeting? There has been some delay in faculty prioritization. In previous years presented at
the March meeting. VC Little was in the process of developing a new timeline but it was not
coordinated. Number 1 is the FON number. How many new faculty new hired based on the
chancellors decision? Not dependent on how many we are going to hire, just a prioritization.
This has never been on the agenda before March. Next week is the PBC have discussion of
FON and open up discussion on faculty prioritization. There has been no discussion at the
cabinet. FON number is lower. But that does not mean we should not hire new faculty
numbers. Why dot we have those presented at PBC next week? And then go to cabinet.
Comment- Let’s send to DEC to collect them today. We worked hard to meet the deadline.
LS- I will make a memo, collate them and send them to PBC.
*Next Meeting: February 26, 2016 from 8:30 – 10:30 a.m.
Bring
report
back to
this
committee
and
VP/Deans
.
Dr. Orkin
will set up
Starfish
early alert
to come
and
present to
DEC.
Send
faculty
prioritiza
tion list
to Linda
Sanford
today.