WELCOME!
Spring Club Budget Dinner
Agenda
■ Introduction of USG Finance Committee
■ Values of the Club Budget Process
■ New Pilot Budget Request Process
– Internal Club Programming
– Campus Wide Programming
■ 2016 Spring Timelines & Additional Information
■ Other sources of funding
– Conference and Competition Request
– Beverage Committee (Pepsi Funds)
– Lectures Committee
– STAR Co-op
■ Assessment of Pilot Program
Budget Requests
– Internal Programming Budget Request
– Campus Wide Programming Budget
Request
Spring 2016 Timeline
■ Wednesday, February 17th
– First round of Internal Programming Budget Requests
Due
■ Thursday, February 18th
– Finance Committee Budget Review Meeting
■ February 20th at USG Retreat
– Budgets approved at USG meeting Saturday
*Clubs will be notified of their allocation within 24
hours of the USG retreat
Information Sessions
■ Additional Q&A Sessions on Budget Process
– Thursday February 11th
Noon – 1:00pm
Campus Life, ASC 325
– Friday February 12th
3:00 – 4:00pm
Leadership Library, ASC 328
Conference and Competition
■ Form found on USG website under DOCUMENTS
■ Please submit forms a minimum of three weeks in advance of
conference or competition.
■ A representative from the group will meet with the Finance
Committee to present their proposal
■ The Finance committee makes a recommendation to USG for
approval at their general council meeting
■ Following the conference or competition, the club should send
photocopies of the receipts and a final budget sheet to the
USGVPFINANCE@stthomas.edu.
■
Once reviewed, funds will be transferred to the club account.
Conference and Competition
■ Reimbursement for a club cannot exceed $2,000 a
semester or $3,000 total for a year.
■ Non exclusive clubs can be reimbursed up to 75% of total
costs of the trip up to $250 per member.
■ Exclusive clubs can be reimbursed up to 50% of total cost
up to $250 per member.
Beverage Committee (Pepsi
Funds)
■ Funds made available as part of contract with Pepsi.
■ Can be used to fund the purchase of durable goods which
will last at least three years.
■ Proposal should include storage and usage/check-out
plan. Advisors must sign the request.
■ Do not purchase ahead of time – items will be purchased
on your behalf.
■ Application is available under the STUDENT
RESOURCES tab on the Campus Life website
Lectures Committee
■ Funds are available to host a speaker on campus.
■ The event must be open to the campus community.
■ Funds can only cover the cost of the speaker contract.
Lecture planning assistance is available through Campus
Life.
■ Lectures Co-Op form is available on the STAR website.
STAR Co-op
■ STAR can help fund events that are open to all St. Thomas
students.
■ Cooperative Programming request form is available on the
STAR website.
REVIEW of OPPORTUNITIES
■ Internal Programming Budget
Request
– Non-Exclusive clubs
■ Beverage Committee
– Non-Exclusive clubs
– Exclusive Clubs
■ Campus Wide Programming Budget ■ University Lecture Funds
Request
– Non-Exclusive clubs
– Non-Exclusive clubs
– Exclusive Clubs
– Exclusive Clubs
■ Beverage Committee
■ Conference and Competition
– Non-Exclusive clubs
Request
– Exclusive Clubs
– Non-Exclusive
■ STAR Co-op Form
– Exclusive (modified)
– Non-Exclusive clubs
– Exclusive Clubs
Assessment
■ Your feedback on the club funding process is important.
■ We will be developing an assessment and opportunities for
students to share their feedback and ideas at the end of
the semester.
■ Thank you for your leadership!
Questions?
■ Please contact any of the Finance Committee Members
(listed on the USG website)
■ Please send your questions to the USG Vice President of
Finance email: usgvpfinance@stthomas.edu