REVIEWING TOOLS IN WORD
Track Changes, Comment, Protect
Facult y Staff Resource Center
RELATED WORKSHOPS
• Styles & Formatting in Word 2010
• Ribbon & Quick Access Toolbar in Word 2010
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FSRC WORKSHOPS
• Access workshop information and materials:
http://www.csus.edu/irt/fsrc/workshops.html
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ANNOUNCEMENTS
• We understand scheduling conflicts. Feel
free to politely exit the room early if
necessary. Please log out of your
workstation.
• We encourage you to ask questions, but if
you find that you need further assistance,
additional resources are available. Ask us
after the workshop ends.
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PRE-REQUISITES
• Basic knowledge of Word
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OBJECTIVES
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Learn how to locate the Review Tab,
Learn how to insert and read Comments,
Learn how to Track Changes,
Learn how to Compare and Combine
Documents,
• Learn how to Protect your document.
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REVIEW TAB
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REVIEW TAB
• Includes features used to review a word
document such as
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Proofing
Language
Comments
Tracking
Changes
Compare
Protect
Demonstration
Review the features on the Review tab (pg. 3)
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USING COMMENTS
• Helpful when proofreading documents
• Comments are similar to notes written on
hardcopy or sticky notes
• Add comments before making changes
Demonstration + Activity 1
Insert a new comment into sample document (pg. 4)
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COMMENT NAME/INITIALS
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Comments display reviewer’s name or initials
Helps keep track of who owns each comment
Comment name and initials can be changed
Changes are reflected across all office
programs on your computer
Demonstration + Activity 2
Update the reviewer info that displays
in comment bubbles (pg. 4)
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READING COMMENTS
• Read comments in order by use of
“Previous” and “Next” commands
Demonstration + Activity 4
Review Comments in Sequence (pg. 5)
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DELETING COMMENTS
• Delete comments using the “Delete”
command
• Right click on Comment to delete
Demonstration + Activity 3
Delete a comment
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TRACK CHANGES
• Track changes if you review and edit other
users’ documents
• Displays markup for insertions, deletions,
comments
• Reject or accept changes individually or all at a
time.
Demonstration + Activity 5+6
Turn track changes on and off (pg. 5)
Enable the Track Changes Indicator in Status Bar
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DISPLAYING TRACKED CHANGES
• Proposed changes are tracked through markup
• Markup may be hidden so it does not display
when printing
• Display for Review box – unhide tracked
changes
Demonstration + Activity 7
Hide and Unhide tracked changes using
the Display for Review Box options (pg. 8)
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REVIEWING PANE
• See a summary of all changes inside a pane
• Total # of insertions, deletions, moves,
comments
• View longer comments not visible in margins
• Place to check that all changes have been
removed/approved – No editing
Demonstration + Activity 10
Open Reviewing Pane
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REVIEWING CHANGES
• Use Changes group “Next” and “Previous”
commands to view changes in order
• Accept or Reject Changes individually or all at a
time
• See changes by type or by reviewer
Demonstration + Activity 8-9
Review changes in sequence, by type and by
reviewer (pg. 7-9)
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COMPARE AND COMBINE
DOCUMENTS
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COMPARE (LEGAL BLACKLINE)
• Two different versions of same document
• Displays what has changed between
versions, no changes to source docs.
• Creates a new 3rd doc. with tracked changes
Demonstration + Activity 12
Open two versions of a document
using the Compare feature
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COMBINE FEATURE
• Need to combine revisions from different
reviewers?
• Displays changes in a new Combined doc.
• Apply changes to the final merged
document.
Demonstration + Activity 13
Merge changes for two versions of the same
document.
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PROTECT DOCUMENTS
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PROTECT (RESTRICT EDITING)
• Restrict the type of Formatting and Editing
that can be done to your document
• Password protect a document
• Microsoft cannot retrieve forgotten
passwords
Demonstration + Activity 14
Set a document to be read only and apply a
password of “123”
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SUMMARY
• Understand the Review Tab
• Use the Comments Feature
• Track Changes and view a summary of
changes
• Compare and Combine Documents
• Password Protect documents to restrict
editing
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SAFARI E-BOOKS @ LIBRARY
• Go to library website and click advanced
search
• Enter a Search Term: “Microsoft Word”
• Select “Electronic Bk” for Material Type and
click submit.
• Click on a search result and click “Connect to
this resource online”
• Safari Books Online will display content
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WORKSHOP SURVEY
• Please provide your feedback by going to:
http://www.csus.edu/irt/FSRC/surveys.html
• Click the link to Workshop title attended
• Complete Survey
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RESOURCES FOR FURTHER
ASSISTANCE
Faculty Staff Resource
Center
www.csus.edu/irt/fsrc
916-278-6112
fsrc@csus.edu
Service Desk
www.csus.edu/irt/servicedesk
916-278-7337
servicedesk@csus.edu
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