Technical Assistance for
Civil Society Organisations
Serbia Office
This project is funded
by the European Union.
Technical Assistance Service Contract for the implementation of the project
“Capacity Building of Civil Society in the IPA countries and Territories (Albania, Bosnia and Herzegovina,
Croatia, Former Yugoslavian Republic of Macedonia, Kosovo under UNSCR 1249/99, Montenegro, Serbia and
Turkey).
EuropeAid/127427/C/SER/Multi.
TERMS OF REFERENCE
For one senior Short Term Expert/ Training Consultant
To assist TACSO office in organizing training on Citizens participation in decision making process
Background of the assignment
The general objective of TACSO project is to strengthen the overall capacities and accountability of the Civil
Society Organisations (CSOs) within the IPA beneficiaries and to guarantee the quality of services of CSOs
and a sustainable role of the CSOs in the democratic process. The main purposes of the project are to:

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Increase and improve the capacity and actions of CSOs and to
Improve the democratic role of CSOs.
An important project Component is capacity development under which National training program has
been designed as adapted replication of Regional training topics.
The main purpose of this assignment is to contribute to the TACSO project component “Building relations
between CSOs and External Stakeholders” by designing and implementing a Training in Citizen’s
Participation in the Decision-Making Process for selected CSO representatives from Serbia
The specific objective of the training is:

To enhance the knowledge and skills of selected CSO representatives in using various methods,
techniques, tools and approaches in the participation of citizen’s in the decision-making process.
Scope of the Assignment:
Under the overall guidance of TACSO Serbia Resident advisor and coordination by the Project officer, the
duties and responsibilities of the Short Term Expert/ Training Consultant for “Citizen's Participation in the
Decision-Making Process are as follows:
TACSO Serbia Office • Spanskih Boraca 24, stan broj 3 • 11070 Novi Beograd • t: + 381 11 212 93 72 • f: + 381 11 212 93 73 • e-mail: info.sr@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resource Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
1
Technical Assistance for
Civil Society Organisations
Serbia Office
This project is funded
by the European Union.






Developing a detailed training plan for a advanced training () on Citizen's Participation in the
Decision-Making Process with follow up activities/ detailed description of a practical assignment to
be carried out by participants
Delivering an advanced training for selected CSO representatives from Serbia
Providing support to participants in preparing their assignments through e-mail communication
Preparing handouts/training materials to be used by participants during and after the training
Preparing and delivering report on the entire training (including information on training delivery
process, results achieved, participants evaluation, main conclusions and recommendations for future
work)
Preparing a training report annex containing the main products created by participants during
follow up activities
Activities to be carried out:

Determining the most effective delivery methods and applicable training instruments for the
participant group to achieve the training objective and measurable outcomes, including appropriate
training techniques (interactive lectures, group work, case studies and analysis etc)

Delivery of ) advanced training program for CSO representatives with the following main topics to
be covered:
○
Citizen's participation in the decision-making process – levels of participation, their purpose,
different methods, techniques, tools and approaches
○
Regional/local experiences in citizens participation in decision-making – presentation and
analysis of case studies
○
Challenges faced in Citizens participation and options for overcoming these obstacles.
○
Role of CSOs and other stakeholders in developing and institutionalizing mechanisms for
citizens participation
○
EU best practices in citizens’ participation in the decision-making process

Preparation of relevant training material (training plans, handouts, presentations, manuals,
guidelines etc) to be published freely (as printed materials, web-site etc.) by the contractor

Preparation of a practical assignment for participants: Participants should be tasked to develop a
useful and practical document such as a Strategy /Action plan for improving citizens participation
mechanisms on local level
Delivering e-coaching assistance, as follow up
Prepare reports of training content and results as stated under Scope of Assignment


Deliverables/ results.
By the end of the assignment, the STEs should deliver:
TACSO Serbia Office • Spanskih Boraca 24, stan broj 3 • 11070 Novi Beograd • t: + 381 11 212 93 72 • f: + 381 11 212 93 73 • e-mail: info.sr@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resource Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
2
Technical Assistance for
Civil Society Organisations
Serbia Office
This project is funded
by the European Union.

An advanced training session for CSO participants

Training materials in the shape of presentations, handouts, guidelines, etc.

Report on content and results of training, and participants deliverables as a result of follow up.
Location of assignment.

Serbia, Arandjelovac (place to be confirmed)
Duration and timing of the assignment
The assignment is planned to take place during the following period:



Training module: 20 – 22 April, 2011.
Trainees Practical Assignment: April 22nd - May 6th
Reporting: by 13th May, 2011.
Short term Consultant’s working days:
Due to
Task
Number of days
April 1st 2011
Preparation materials and agenda for training
1/2
April 20 till 22nd 2011
Delivery of one, two days lasting training on
Citizen’s participation in decision making
process
2
Till May 13th 2011
Reporting and follow up
1/2
Total
3
Note: STE will be supported by guest trainer / regional TOT participant
Profile of the STEs:





Advanced university degree in Political science or related subject.
At least 10 years working experience with civil society and participation issues
Good understanding of the context in which CSOs in the country operate.
Proven experience in developing training curricula and providing on-line coaching and feedback
At least 10 years training experience with CSOs or relevant organizations, with a specific focus on
citizen’s participation in decision making process, CSO-government relations, advocacy and policymaking.
TACSO Serbia Office • Spanskih Boraca 24, stan broj 3 • 11070 Novi Beograd • t: + 381 11 212 93 72 • f: + 381 11 212 93 73 • e-mail: info.sr@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resource Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
3
Technical Assistance for
Civil Society Organisations
Serbia Office
This project is funded
by the European Union.


Excellent facilitation and communication skills
Excellent command of written and spoken English.
Applicants must be independent and free from any conflict of interest. Note that civil servants and other
staff of a beneficiary public administration may not be recruited as STE unless to prior written approval has
been obtained from Contracting Authority.
Monitoring and evaluation of the STE:
The activity will be monitored by the TACSO Serbia Resident advisor (RA)
The STE will deliver a mission report to the RA before remuneration.
Application procedure:
Candidates from TACSO Serbia training pool that are pre qualified through the general public call ( 21
January till 2 February 2010) are invited to apply for this Call.
Deadline for application: Friday, February 18th 2011, by 5 PM
As TACSO Office already possess CVs of all STEs being pre selected for TACSO pool, CVs should not be sent
again. An application letter, stating main personal references related to the training topics and expected
daily fee should be sent to the following e mail address: expert.rs@tacso.org with the subject title: STE
application for Training on Citizen’s participation in decision making process
TACSO Serbia Office • Spanskih Boraca 24, stan broj 3 • 11070 Novi Beograd • t: + 381 11 212 93 72 • f: + 381 11 212 93 73 • e-mail: info.sr@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resource Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
4