START
Monthly Meeting
DATE: AUGUST 18, 2011
LOCATION: SACRAMENTO HALL, 161
TIME START: 2:00 PM TIME END: 3:00 PM
ATTENDANCE LOG
MEMBERS PRESENT
CAROLIPIO
CARROLL
CURRY
GRAVENBERG
LOMBARDO
STIFFLER
WHYTE
AGENDA
STATUS OF ABA PLANNING PROCESS
FOCUS SUMMER NEWSLETTER
FOCUS FALL NEWSLETTER
MEMBERS ABSENT
DONATO-WEINSTEIN
SCOTT
TANO
OTHERS PRESENT
ACTIONS
The SWOT last presented at the leadership council meeting has been revised to
reflect feedback from the council. It will undergo a final review at the ABA
Administrative Council Retreat, the agenda of which is focused on planning for
2011-12. The adopted SWOT and planning outcomes will be presented at the
next leadership council meeting.
Receiving feedback, people enjoyed reading about what their colleagues are
doing this summer. Some possible changes for future editions will be a revised
banner, which currently includes a picture of a deceased former employee of
ABA. The location of the tagline image of Editor Sarah Whyte may be relocated,
or adjusted for the online and print copies.
The discussion moved on to whether the FOCUS newsletter should be
advertised on the new CSUS Mailbag announcement service.
The publishing goal for the next FOCUS Newsletter, Fall edition, is October. A
general outline of the newsletter consist of a message from the VP, focusing on
customer service, ABA news, green news, staff spotlight, etc.
Brainstorming these articles, many ideas were brought forward:
The OneCard office and UTAPS will be attending The WELL’s open house in
September. This could make a great news story about how ABA offices work for
students.
Behind the Scenes: The Budget Planning and Administration office will be the
focus.
Currently, Sarah and Andrew will be exploring whether to bring back the ABA’s
Got Talent section, or continue with the Roving Reporter.
ABA WEBSITE REDESIGN
Tech Tips: a possible new section that will be written by Andrew. Such topics
may include: accessing SacFiles (personal storage) from a home computer, how
to set up exchange email on your mobile smartphone, or related topics.
An ongoing project, Sarah and Andrew recently met with Jeff Dillon and Meng
Her in IRT to discuss the plans for the ABA webpage. The goal is to submit a
template for IRT to implement by October.
Design styles are still not completely decided, but many aspects from the CSUS
homepage, Academics, and the President’s page are under consideration. Such
design aspects include the Monet template, a three-photo transition
centerpiece, a revised left navigation bar, a drop down menu of services, a
photo set representing each ABA family, and a quick links menu.
NETWORK MIGRATION
This is an ongoing project that will likely go undergo further revisions as time
progresses.
Originally, ABA was scheduled to have the BAS file migration cutover to the
Sacfiles1 server on August 19th, but this has been delayed.
The goal of this project will be to reorganize files, security permissions and
distribution lists. Once the conversion takes place, users should retain the same
level of access and all files should be available.
ABA AT WORK PHOTO PROJECT
LEADERSHIP AWARDS
OTHER
CSUS MAILBAG
Once BAS, VPAdmin, and BPA are migrated – estimated end of September –
Outlook Group Distribution lists will include a comprehensive group e-mail list
that includes all ABA employees, with the exception of Facilities Services and
Risk Management Services employees. These two department network files
reside on their own servers. Migration to Sacfiles1 will take place for these
groups at a later date.
Bruce Clarke has been hired to take photos of ABA employees at work. This will
include Facilities Services, as well as other ABA Corp Yard locations, SFSC, and
offices within ABA. A revised project list has been developed to ensure costs are
low. A schedule for when the photos are taking place is pending.
In the interim, Sarah Whyte and Andrew Stiffler will be attending events for
photos in future newsletters, annual reports, other general news items, as well
as the ABA homepage.
The nomination process for the leadership awards will begin Nov. 1st. Awards
will be presented at the management council meeting December 12th. Winners
will be announced in the Spring Newsletter and as well on the ABA website.
A new communications tool has been developed by IRT. The CSUS Mailbag will
serve as a central announcement service that users can also sign up to receive a
summary of the last week’s announcements. Announcements can be organized
by faculty, staff, or student. Users can also sign up for each of these groups
individually.
This service doesn’t replace SacSend, which is more intended for immediate
alerts that demand attention, or more time sensitive information. Kem
Gravenberg is one of the few members of Campus Staff who will have access to
post announcements to the CSUS Mailbag.
RECORDED BY: ANDREW STIFFLER 8/18/2011