UNIVERSITY OF CALIFORNIA, BERKELEY
Page _of _
BUSINESS SERVICES PAYROLL
Insurance Unit
171 University Hall, MC 1104
Vacation Leave Balance Transfer Policy/Procedure:
To facilitate the correct recording of vacation costs on a consistent basis for Contracts & Grants and to ensure compliance with OMB Circular A21-cost principles for educational purposes
and Campus policy per UC Contracts & Grant Manual, Chapter 7. You must transfer both accrued vacation hours and the dollar liability associated with these hours with the employee as the
employee is transferred from, to, between or amongst all Sponsored Projects (see applicable fund ranges below). This applies to all sources of sponsored contracts and grants: federal, state,
local government and private.
To initiate the transfer, use this "Vacation Leave Balance Transfer Request" form. Use one form per employee/title code, attaching additional pages as needed. This form is downloadable
at http://fbs.berkeley.edu/PAYROLL/default.htm. The Vacation Leave Balance Transfer Request is to be sent as an e-mail attachment to payhelp@uclink.berkeley.edu, or mailed to the
Payroll Office at 171 University Hall, MC #1104.
Fund Groups:
10000 – 14999*
15501 – 17999*
18200 – 18999
20400 – 20499
20600 – 20919
20950 – 20999
21000 – 21099
21100 – 23489
23549 – 23600
23604 – 33992
33995 – 33999
57000 – 59999
77001 – 77149
77150 – 77999*
78000 – 79999
91000 – 96999 *
* Additional fund ranges effective 7/1/02
Departmental Vacation Leave Balance Transfer Request Form (6/11/02)
Employee Name:
Department Name/Contact:
Phone Number:
Second Dept. Contact **:
Phone Number:
Employee Number:
Title Code *:
Date of Request:
This transaction is supported by a personnel action change approved by:
Vacation
Leave
Balance
Hours
Accrued
Through
Date
Hourly
Rate
***
Gross
Earnings
****
____________________________.
Transfer From (DEBIT) COA:
B
U
BFS
ACCT
FUND
* Title Code (PPS terminology) = Job Code (HRMS terminology)
**Only needed if transferring between two different Campus Departments
ORG
PROG
PROJ
Transfer To (CREDIT) COA:
FLEX
B
U
BFS
ACCT
FUND
ORG
PROG
PROJ
FLEX
*** Hourly Rate = Monthly Salary Rate divided by 174 hours, to four decimals
**** Gross Earnings = Hourly Rate multiplied by Vacation Leave Balance Hours