Name of Grant
Program:
Expanded Learning Time Implementation
Grant
Fund Code: 225
PART III – REQUIRED PROGRAM INFORMATION
FY14 Expanded Learning Time Implementation Grant Requirements
(Due Friday, June 7, 2013)
Program Narrative
1. District Level Report
A. District Structures, Funding, ELT Supports and Planned Changes
B. Lessons Learned, Dissemination, Replication Efforts, and Planned Changes
C. Sustainability
D. Benefits, Challenges and Planned Changes
2. School Level Reports (For each ELT School in the District)
A. ELT Implementation Report
B. Professional Development / Professional Learning Activities
C. Redesign Elements
D. Required Document – Professional Development Plan – DUE OCTOBER 1,
2013
E. Sample Student Schedule
F. Sample Teacher Schedule
G. End-of-Year ELT Performance Agreement Update
Appendices
A. ELT Expectations for Implementation
PROGRAM NARRATIVE
1. District Level Report (Please include no more than five pages for this section)
A. Describe how the local school district supported the implementation of ELT in each
school. In your response, please include a description of any supplementary funding
(if any) provided to the school to implement ELT beyond the $1,300 per pupil
allocation. In writing your response, please address any findings that were presented
as part of each school’s most recent ELT site visit report or check-in memorandum, if
applicable.1
Please use the table below to (1) identify the central office structures, personnel, and
resources (e.g., non-ELT-grant funding or other services) provided to ELT schools
have supported each school’s instructional focus and implementation of ELT; (2)
describe how they supported the implementation of ELT in each school; and (3)
describe the changes planned at the district level in these areas for FY14.
District Structure
How this Structure
Supported Each
School’s Instructional
Focus and
Implementation of ELT
Changes at the DistrictLevel Planned for the
2013-14 School Year
B. Identify the lessons learned by the district from ELT and the resulting in-district
dissemination practices. Describe how these lessons have informed district decisions
to share or replicate practices among ELT schools and between ELT and non-ELT
schools in the areas of core academic classes, enrichment, and teacher collaboration
time. Describe the changes planned at the district level in these areas for FY14. In
writing your response, please address any findings that were presented as part of
each school’s most recent ELT site visit report or check-in memorandum, if
applicable.
Please use the table below to organize your response.
Lessons Learned
District Decisions to
Share or Replicate
Practices Among ELT
Schools and between
ELT and Non-ELT
Schools
Changes at the DistrictLevel Planned for the
2013-14 School Year
Core Academic Classes
Enrichment
Teacher Collaborative
Time
If one or more ELT schools visited in FY13 (2012-2013) has not yet received at least a draft of the school’s
full site visit report by the time the district has begun responding to this RFP, please contact Moira
Connolly at mconnolly@doe.mass.edu for a draft summary of findings, concerns, and items for
consideration. For information based on check-in visits to one or more ELT schools in FY13, please contact
Moira Connolly at mconnolly@doe.mass.edu .
1
Massachusetts Department of Elementary and Secondary Education
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C. Please discuss the district’s approach and/or ideas for developing a sustainable
model for funding ELT in the future.
D. Describe the benefits and challenges associated with implementing ELT in the
district. Describe the changes planned at the district level in these areas for FY14. In
writing your response, please address any findings that were presented as part of
each school’s most recent ELT site visit report or check-in memorandum, if
applicable.
Please use the table below to organize your response.
Benefits of ELT
Challenges Related to
Implementing ELT
Major Changes at the
District-Level Planned
for the 2013-14 School
Year
2. School Level Reports (For each ELT School in the district; please include no more
than five pages for each school)
A. ELT Implementation Report: Describe how the local school district supported the
implementation of ELT in each school in FY13. In writing your response, please
address any findings that were presented as part of each school’s most recent ELT
site visit report or check-in memorandum, if applicable.
Please use the table below to organize your response.
Name of School:
State the school’s
mission and academic
focus:
Describe how the
school’s design and
implementation of ELT
are aligned with the
school’s mission and
academic focus:
Describe the school’s
major accomplishments
implementing ELT with
respect to core
academics:
Describe the school’s
major accomplishments
implementing ELT with
respect to enrichment
activities:
Massachusetts Department of Elementary and Secondary Education
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B. Professional Development/Professional Learning Activities: In no more than two
pages, describe the professional development activity in which teachers engaged this
year that had the most positive effect on student achievement. In your response:
1. Describe how ELT is used to improve instructional monitoring practices in the
school and support overall classroom instruction.
2. Describe the type of professional development activity in which teachers
participated* and how it impacted instructional practices in the classroom.
3. Use data to illustrate the link between the professional development activity(ies)
and student achievement.
4. Describe your plan to expand on the success of this activity or how you plan to
improve on a practice with promise which may need refinement.
*Professional development activities may include, but are not limited to:
ILT meetings, team collaboration meetings, data meetings, instructional
coaching, peer observations, rounds, professional learning walks, full
faculty meetings, district meetings, etc.
C. Redesign Elements: Describe any major changes that the school anticipates
making to its ELT redesign model for the 2013-2014 school year and the rationale
behind these changes. In writing your response, please address any findings that
were presented as part of each school’s most recent ELT site visit report or check-in
memorandum, if applicable.
Please use the table below to organize your response; insert additional rows as
needed. (If no changes are planned for the 2013-2014 school year in a given area,
indicate “N/A.”)
Anticipated Change(s)
for the 2013-14 School
Year
Rationale for the
Change(s)
Mission or academic
focus:
Student schedules:
How students are
grouped for instruction
and selected for
participation in
academic supports or
enrichments:
The amount and/or
quality of collaborative
planning or professional
development time and
structure of those times:
Staffing configurations,
levels, or structure
(including numbers of
school staff or policies
related to opting in or
out of ELT):
External/community
partner involvement
Massachusetts Department of Elementary and Secondary Education
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(e.g., Will new partners
be integrated into the
schedule? How will they
be selected? If current
partners will not be
involved next year,
please explain why):
Other elements of ELT:
D. REQUIRED DOCUMENT DUE BY OCTOBER 1, 2013.
Professional Development Plan: In order to receive timely full fiscal year funding,
districts/schools must provide a plan for professional development activities that are
scheduled to occur in FY14 at each ELT school for which the district is applying. The
Department anticipates providing a template form later this summer for districts to
consider; however, districts/schools are free to use any format that best outlines and
describes their anticipated professional development activities. Because
districts/schools may not have this information available at the time of this
reapplication, this plan must be submitted to the Department no later than
Tuesday, October 1, 2013. Continuation ELT funding is contingent on
submission of all required information. This document may be submitted by email
to: mconnolly@doe.mass.edu
E. Sample Student Schedule: Please provide a sample 2013-2014 student schedule
for each grade level served in the school.
F. Sample Teacher Schedule: Please provide a sample 2013-2014 teacher schedule
for each grade level served in the school.
G. End-of-Year ELT Performance Agreement Update: Please report the school’s
progress toward each of the measures outlines in the school’s approved ELT
Performance Agreement as of the end of the year. (Please note that the school will
be required to update its ELT Performance Agreement prior to the start of the 20132014 school year based on Spring 2013 MCAS and growth results.)
Massachusetts Department of Elementary and Secondary Education
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APPENDIX A: ELT EXPECTATIONS FOR IMPLEMENTATION
Seven expectations developed in collaboration between ESE and Massachusetts 2020 for
successful implementation of an expanded learning time program.
I. ELT Redesign Supports a Clear, School-wide Academic Focus
The school’s plan for implementation of ELT is aligned with the school’s overall academic focus.
This academic focus drives instructional improvement and continuous measurable growth in
student learning throughout the redesigned day and year. The design and implementation of ELT
is based on a data-driven assessment of student needs and works to support a clear set of
school-wide achievement goals.
II. Additional Time for Core Academics
The school uses additional time in order to accelerate learning in core academic subjects by
making meaningful improvements to the quality of instruction in support of school-wide
achievement goals.
III. Additional Time for Enrichment
The school uses additional time (either in core and/or specialty classes) to offer enrichment
opportunities that connect to state standards, build student skills and interests, and deepen
student engagement in school/learning in support of school-wide achievement goals.
IV. Additional Time for Teacher Leadership and Collaboration
The school uses additional time to build a professional culture of teacher leadership and
collaboration (e.g. designated collaborative planning time, on-site targeted professional
development) focused on strengthening instructional practice and meeting school-wide
achievement goals.
V. Focused and Collaborative Leadership
The principal as instructional leader and leadership team are fully committed to expanding
learning time to improve instructional practice and to bringing many others – teachers, students,
families, partners, and the community - into the process of redesign and implementation in
support of school-wide achievement goals.
VI. Resources are Aligned and Focused
The school demonstrates clear evidence that it is making decisions around resource allocation
(Time, People, Talent, Energy and Money) that are aligned with the successful implementation of
the ELT redesign and focused on meeting school-wide achievement goals.
VII. District Leadership Supports ELT
The district actively supports all ELT schools around the ELT Expectations for Implementation by
providing leadership, support, supervision, long-term district planning and creative problem
solving to remove barriers and ensure schools can meet rigorous achievement goals.
Massachusetts Department of Elementary and Secondary Education
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