Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street, Malden, Massachusetts 02148-4096
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
August 3, 2010
George L. Zini
Superintendent
Uxbridge Public Schools
21 South Main Street
Uxbridge, MA 01569
Re: Mid-cycle Report
Dear Superintendent Zini:
Enclosed is the Department of Elementary and Secondary Education's Mid-cycle Report
based on the Mid-cycle Review conducted in your district in April 2010. In this Midcycle Review the Department monitored selected special education criteria to determine
your district’s compliance with special education laws and regulations. The review
consisted of information gathered from one or more of the following activities: staff
interviews, review of student records, examination of documentation, and/or classroom
observation.
The Department found one or more of the criteria monitored in your district to be
“Partially Implemented” or “Not Implemented.” In all instances where noncompliance
has been found, the Department has prescribed corrective action for the district. This
corrective action must be implemented as soon as possible, but in no case later than a
year from the date of this report. You will find these requirements for corrective action
included in the enclosed report, along with requirements for submitting progress reports
using the enclosed form.
Please provide the Department with your written assurance that all of the required
corrective action will be implemented by your district within the timelines specified in
the report. You must submit your statement of assurance to Darlene Lynch, Director,
Program Quality Assurance Services, by August 20, 2010.
1
Your staff's cooperation throughout this Mid-cycle Review is appreciated. If you have
questions about this letter or the enclosed report, please do not hesitate to contact Joan
Brinckerhoff at (781) 338-3715.
Sincerely,
Joan Brinckerhoff, Ph.D., Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
cc:
Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary
Education
Elizabeth Y. Ahern, Ed. D., Supervisor, Program Quality Assurance Services
Ernest Esposito, School Committee Chairperson
Paul Haughey, Ed. D., Local Program Review Coordinator
Encs: Mid-cycle Report
Mid-cycle Progress Report form
2
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REPORT
UXBRIDGE SCHOOL DISTRICT
Dates of the Mid-cycle Review Onsite: April 28-29, 2010
Date of this Report: August 3, 2010
PLEASE NOTE THAT THIS REPORT IS IN TWO SECTIONS.
Required Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 3
Special
requirements
for the
determination
of specific
learning
disability
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Student
records and
staff
interviews
Basis of Determination about
Criterion
The student record review
indicated that the student records
did not contain completed Specific
Learning Disability (SLD)
determination forms as required
and interviews indicated that staff
members are unaware of how and
when to use these forms.
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
The district must provided training
to Team Chairs on the appropriate
use of the mandated SLD forms.
The district must conduct internal
monitoring of student records, posttraining, to determine compliance
related to the SLD determination and
use of the appropriate SLD forms.
*Please note when conducting
internal monitoring the district
must maintain the following
documentation and make it
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 1 of 17
(b) Progress
Report Due
Date(s) and
Required
Elements
Please submit
evidence of the
training, this
may include a
copy of the
agenda, sign-in
sheets and
materials used.
Please submit
this to the
Department on
or before
October 14,
2010.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
available to the Department upon
request a) List of student names
and grade level for the records
reviewed; b) Date of the review; c)
Name of person(s) who conducted
the review, their role(s) and
signature(s).
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 2 of 17
(b) Progress
Report Due
Date(s) and
Required
Elements
Submit the
results of an
administrative
review of
student
records, posttraining, from
each level
related to the
SLD
determination.
Indicate the
number of
records
reviewed at
each level, the
number found
to be
compliant, an
explanation of
the root cause
for any
continued
noncompliance
and a
description of
additional
corrective
actions to be
taken by the
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
district to
address any
identified noncompliance
Please submit
this to the
Department on
or before
February 3,
2011.
SE 52A
Registration
of
educational
interpreters

Documentation
and staff
interviews
The district currently does not
have any students who require
interpreter services. The district
has reviewed the new
requirements for sign language
interpreters and has contact
information for the Massachusetts
Commission for the Deaf and
Hard of Hearing.
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 3 of 17
Additional Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 4
Reports of
Assessment
Results
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
PI
Student records
Student record review indicated
that some of the assessment
reports written by school
psychologists and special
education teachers do not
consistently include
educationally relevant
recommendations on meeting
the student needs as identified
during the evaluations.
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
The district must provide
school psychologists and
special education teachers, who
administer evaluations, training
on writing the recommendation
section of the report to include
educationally relevant
information on meeting student
needs identified during the
evaluation.
Further, the district must
conduct internal monitoring,
post-training, of student
records for evidence of
compliance related to the
completeness of evaluation
reports.
*Please note when conducting
internal monitoring the
district must maintain the
following documentation and
make it available to the
Department upon request a)
List of student names and
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 4 of 17
(b) Progress
Report Due Date(s)
and Required
Elements
Please submit a
copy of the agenda
and sign-in sheets
for the training of
key personnel on the
inclusion of
educationally
relevant
recommendations
when writing
assessment reports
to the Department
on or before
October 14, 2010.
Submit the detailed
narrative results of
an administrative
review of student
records, posttraining, for
compliance related
to completeness of
evaluation reports.
Indicate the number
of records reviewed
Criterion
SE 6
Transition
Services
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Documentation
and student
records
Basis of Determination about
Criterion
Although documentation
indicated that the district has
trained staff on transition
components, student records
showed that the transition plans
are not consistently completed
on an annual basis. Additionally, the vision statements must
include the student’s vision with
the information from the parents
and Team.
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
grade level for the records
reviewed; b) Date of the
review; c) Name of person(s)
who conducted the review,
their role(s) and signature(s).
at each level, the
number found to be
compliant, an
explanation of the
root cause for any
continued
noncompliance and
a description of
additional corrective
actions to be taken
by the district to
address any
identified noncompliance Please
submit this to the
Department on or
before February 3,
2011.
The district must provide Team
Chairs at the middle and high
school levels with training on
(1) ensuring a transition plan is
developed and reviewed
annually and (2) establishing a
means to secure students’
visions for the IEP.
Please submit a
copy of the agenda
and sign-in sheets
for the training on
transition and vision
statements to the
Department on or
before October 14,
2010.
Further, the district must
conduct internal monitoring,
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 5 of 17
(b) Progress
Report Due Date(s)
and Required
Elements
Submit the detailed
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
post-training, of student
records for evidence of
compliance related to transition
and vision statements for high
school level students.
*Please note when conducting
internal monitoring the
district must maintain the
following documentation and
make it available to the
Department upon request a)
List of student names and
grade level for the records
reviewed; b) Date of the
review; c) Name of person(s)
who conducted the review,
their role(s) and signature(s).
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 6 of 17
(b) Progress
Report Due Date(s)
and Required
Elements
narrative results of
an administrative
review, posttraining, of student
records for
compliance related
to the completeness
of transition and
vision statements.
Indicate the number
of records reviewed
at each level, the
number found to be
compliant, an
explanation of the
root cause for any
continued
noncompliance and
a description of
additional corrective
actions to be taken
by the district to
address any
identified noncompliance. Please
submit this to the
Department on or
before February 3,
2011.
Criterion
SE 7
Age of Majority
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
PI
Student records
and staff
interviews
Student records indicated that
the district inconsistently
provides age of majority
information to the student one
year prior to the student
attaining the age of 18 and in
some instances this did not occur
until the student was over 18.
Interviews with staff members
indicated that there is a need for
more consistency in
documenting the discussion of
the age of majority for 17 year
old students.
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
The district must develop
procedures to ensure that one
year prior to the student
attaining the age of 18, they are
informed of his or her right at
age 18 to make all decisions
related to their special
education program and
services. This discussion must
be documented in the student’s
IEP.
Additionally, the district must
provide appropriate high school
level staff members training in
the new procedures and their
role in ensuring compliance
with this criterion
Further, the district must
conduct internal monitoring,
post- training, of student
records for compliance related
to age of majority.
*Please note when conducting
internal monitoring the
district must maintain the
following documentation and
make it available to the
Department upon request a)
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 7 of 17
(b) Progress
Report Due Date(s)
and Required
Elements
Please submit the
procedures
developed to ensure
that one year prior to
the student attaining
the age of 18, they
are informed of his
or her right at age 18
to make all
decisions related to
their special
education program
and services and the
discussion is
appropriately
documented to the
Department on or
before October 14,
2010.
Additionally, please
provide evidence
that appropriate high
school level staff
members are trained
in the procedure and
their role in ensuring
compliance with this
criterion. Please
provide a copy of
the agenda, sign-in
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
List of student names and
grade level for the records
reviewed; b) Date of the
review; c) Name of person(s)
who conducted the review,
their role(s) and signature(s).
(b) Progress
Report Due Date(s)
and Required
Elements
sheets and any other
relevant materials to
the Department on
or before October
14, 2010.
Submit the detailed
narrative results of
an administrative
review, posttraining, of student
records for
compliance related
to age of majority.
Please indicate the
number of records
reviewed at each
level, the number
found to be
compliant, an
explanation of the
root cause for any
continued
noncompliance and
a description of
additional corrective
actions to be taken
by the district to
address any
identified noncompliance Please
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 8 of 17
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
(b) Progress
Report Due Date(s)
and Required
Elements
submit this to the
Department on or
before February 3,
2011.
SE 9
Timelines for
Eligibility
PI
Student records
Student record review
demonstrated that the district is
not consistently holding Team
meetings within 45 school days
from the receipt of the parental
consent to evaluate.
The district must develop a
tracking system and procedure
for scheduling Team meetings
in order to meet required
timelines for eligibility. Also,
the district must provide Team
Chairs with training on
tracking timelines for the
eligibility determination
Further, the district must
conduct internal monitoring,
post-training, of student
records for compliance with
timelines.
*Please note when conducting
internal monitoring the
district must maintain the
following documentation and
make it available to the
Department upon request a)
List of student names and
grade level for the records
reviewed; b) Date of the
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 9 of 17
Please submit a
detailed narrative of
the tracking system
the district has
developed to ensure
timeline compliance.
Also, please submit
evidence that
appropriate special
education staff
members have been
trained on the use of
the tracking system.
Please provide a
copy of the agenda,
sign-in sheets and
any other relevant
materials to the
Department on or
before October 14,
2010.
Submit the detailed
narrative results of
an administrative
Criterion
SE 12
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Documentation,
Basis of Determination about
Criterion
A review of district
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
review; c) Name of person(s)
who conducted the review,
their role(s) and signature(s).
review of student
records for
compliance related
to timelines post
implementation of
the tracking system.
Indicate the number
of records reviewed
at each level, the
number found to be
compliant, an
explanation of the
root cause for any
continued
noncompliance and
a description of
additional corrective
actions to be taken
by the district to
address any
identified noncompliance Please
submit this to the
Department on or
before February 3,
2011.
The district must develop an
Please submit a
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 10 of 17
(b) Progress
Report Due Date(s)
and Required
Elements
Criterion
Frequency of ReEvaluation
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
student records
and staff
interviews
documentation and student
records indicated that the district
does not consistently conduct
three year re-evaluations within
three years of the last eligibility
determination.
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
(b) Progress
Report Due Date(s)
and Required
Elements
effective tracking system and
train Team Chairs to use the
tracking system to schedule reevaluations within regulatory
timelines.
detailed narrative of
the tracking system
the district has
developed to ensure
timeline compliance.
Further, once the tracking
system has been implemented
and staff trained, the district
must conduct internal
monitoring of student records
to ensure compliance with reevaluation timelines.
Also, please submit
evidence that
appropriate special
education staff
members have been
trained on the use of
the tracking system.
Please provide a
copy of the agenda,
sign-in sheets and
any other relevant
materials to the
Department on or
before October 14,
2010.
*Please note when conducting
internal monitoring the
district must maintain the
following documentation and
make it available to the
Department upon request a)
List of student names and
grade level for the records
reviewed; b) Date of the
review; c) Name of person(s)
who conducted the review,
their role(s) and signature(s).
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 11 of 17
Submit the detailed
narrative results of
an administrative
review, post–
training, of student
records for
compliance related
to re-evaluations.
Indicate the number
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
(b) Progress
Report Due Date(s)
and Required
Elements
of records reviewed
at each level, the
number found to be
compliant, an
explanation of the
root cause for any
continued
noncompliance and
a description of
additional corrective
actions to be taken
by the district to
address any
identified noncompliance. Please
submit this to the
Department on or
before February 3,
2011.
SE 14
Review and
Revision of IEPs
PI
Student records
A review of student records
demonstrated that the district
does not consistently review and
revise IEPs before the
anniversary date of the
implementation of the IEP.
The district must develop an
effective tracking system and
provide training to Team
Chairs on its use to ensure
compliance with timelines
related to annual review
meetings.
Further, once the staff has been
trained and the tracking system
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 12 of 17
Please submit a
detailed narrative of
the tracking system
the district has
developed to ensure
timeline compliance
for annual reviews.
Also, please submit
a copy of the
agenda, sign-in
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
implemented, the district must
conduct internal monitoring of
student records for compliance
with timely review and revision
of IEPs.
*Please note when conducting
internal monitoring the
district must maintain the
following documentation and
make it available to the
Department upon request a)
List of student names and
grade level for the records
reviewed; b) Date of the
review; c) Name of person(s)
who conducted the review,
their role(s) and signature(s).
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 13 of 17
(b) Progress
Report Due Date(s)
and Required
Elements
sheets and other
materials used for
the training on
timelines to the
Department on or
before October 14,
2010.
Submit the detailed
narrative results of
an administrative
review of student
records, posttraining, for
compliance related
to the review and
revision of IEPs.
Indicate the number
of records reviewed
at each level, the
number found to be
compliant, an
explanation of the
root cause for any
continued
noncompliance and
a description of
additional corrective
actions to be taken
by the district to
address any
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
(b) Progress
Report Due Date(s)
and Required
Elements
identified noncompliance Please
submit this to the
Department on or
before February 3,
2011.
SE 17
Initiation
Services Age
Three
Procedures EI
Transition
SE 18A
IEP Development

PI
Documentation,
student records
and staff
interviews
District documentation and staff
interviews demonstrated that the
district takes referrals from early
intervention and participates in
the transition planning meeting
as well as observes the child in
the natural environment.
Student records indicated that
children have the IEPs
developed prior to their third
birthday in order to participate in
services on their third birthday.
Student records
Student record review indicated
that the district does not fully
complete all required elements
of IEPs. The Present Level of
Performance B (PLEP B)
section is not always completed
for age related boxes, related
services or transition, when
appropriate.
The district must provide
appropriate staff with training
on completing all required
elements of the IEP. The
district must review the
regulatory requirements and
mandated IEP forms with
district staff that propose and
sign IEPs.
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 14 of 17
Please submit a
copy of the agenda
and sign-in sheets
for the training on
IEP development to
the Department on
or before October
14, 2010.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
Further, the district must
conduct internal monitoring,
post-training, of student
records for completeness of
IEPs.
*Please note when conducting
internal monitoring the
district must maintain the
following documentation and
make it available to the
Department upon request a)
List of student names and
grade level for the records
reviewed; b) Date of the
review; c) Name of person(s)
who conducted the review,
their role(s) and signature(s).
SE 24
PI
Student records
Student records and staff
The district must provide Team
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 15 of 17
(b) Progress
Report Due Date(s)
and Required
Elements
Submit the detailed
narrative results of
an administrative
review of student
records, posttraining, for
completeness of
IEPs.
Indicate the number
of records reviewed
at each level, the
number found to be
compliant, an
explanation of the
root cause for any
continued
noncompliance and
a description of
additional corrective
actions to be taken
by the district to
address any
identified noncompliance Please
submit this to the
Department on or
before February 3,
2011
Please submit a
Criterion
Parental Notice
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
and staff
interviews
Basis of Determination about
Criterion
interviews indicated that the
district sends a Parental Notice
for evaluations, IEPs and
findings of no eligibility,
however the federally required
guiding questions are not always
addressed and insufficient
information is provided.
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
Chairs with training to
complete the Parental Notice to
address the guiding questions
and reflect the determinations
of the Team meeting.
Further, the district must
conduct internal monitoring,
post-training, of student
records for compliance with
parental notice requirements.
*Please note when conducting
internal monitoring the
district must maintain the
following documentation and
make it available to the
Department upon request a)
List of student names and
grade level for the records
reviewed; b) Date of the
review; c) Name of person(s)
who conducted the review,
their role(s) and signature(s).
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 16 of 17
(b) Progress
Report Due Date(s)
and Required
Elements
copy of the agenda
and sign-in sheets
for the training on
completing parental
notification to the
Department on or
before October 14,
2010.
Submit the detailed
narrative results of
an administrative
review of student
records, posttraining, for
compliance related
to parental notice.
Indicate the number
of records reviewed
at each level, the
number found to be
compliant, an
explanation of the
root cause for any
continued
noncompliance and
a description of
additional corrective
actions to be taken
by the district to
address any
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
(b) Progress
Report Due Date(s)
and Required
Elements
identified noncompliance Please
submit this to the
Department on or
before February 3,
2011.
SE 25
Parental Consent
PI
Student records
Student records indicated that
not all evaluations consented to
by the parents were actually
conducted. Consent for IEPs is
frequently delayed and the
district does not document the
multiple attempts to secure
consent in a variety of ways.
The district must develop a
tracking system to ensure that
evaluations that are consented
to are actually administered as
required. The district must
provide Team Chairs with
training on the procedure to
secure consent to the IEP and
how to document the variety of
ways and multiple attempts to
secure consent.
Further, the district must
conduct internal monitoring,
post-training, of student
records for compliance with
parent consent to evaluations
and IEPs.
*Please note when conducting
internal monitoring the
district must maintain the
following documentation and
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 17 of 17
Please submit a
copy of the agenda,
sign-in sheets and
tracking system for
the training on
evaluation consent
and IEP consent to
the Department on
or before October
14, 2010.
Submit the detailed
narrative results of
an administrative
review of student
records, posttraining, for
compliance related
to parental consent.
Indicate the number
of records reviewed
at each level, the
number found to be
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
make it available to the
Department upon request a)
List of student names and
grade level for the records
reviewed; b) Date of the
review; c) Name of person(s)
who conducted the review,
their role(s) and signature(s).
SE 36
IEP
Implementation
Accountability
Fiscal
Responsibility

Documentation
and student
records
Student records show that the
district documents monitoring
activities for out-of-district
students. The contract for
students in out-of-district
placements is housed in the
student record and is signed by
both parties. The IEPs for outof-district students are written
by the district or in collaboration
with the district.
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 18 of 17
(b) Progress
Report Due Date(s)
and Required
Elements
compliant, an
explanation of the
root cause for any
continued
noncompliance and
a description of
additional corrective
actions to be taken
by the district to
address any
identified noncompliance Please
submit this to the
Department on or
before February 3,
2011.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
SE 37
Procedures
Approved and
Unapproved
Out-of-District
Placements

Documentation
and student
records
Student records and a review of
documentation indicated that the
district documents monitoring
activities for out-of-district
students in the student record.
Contracts for placement in an
out of district setting are placed
in the student record.
SE 53
Use of
Paraprofessionals

Documentation
and staff
interviews
Documentation and staff
interviews indicate that
paraprofessionals implement the
lesson plans as developed by
their supervisor or lead teacher.
Classroom/
building tour
and staff
interviews
Observations at the high school
and the middle school indicated
that both facilities had signs up
identifying special education
spaces. Additionally interviews
indicated that the middle school
provides some special education
services in the library and in the
cafeteria at times when these
spaces are used for other
purposes.
SE 55
Special
Education
Facilities and
Classrooms
PI
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
The district must develop a
schedule for the provision of
special education services at
the middle school that provides
services in a classroom.
Provide a floor plan that shows
where the services are
provided. Remove signs from
any special education spaces
that designate speech and
language or other special
education areas. Provide a
written assurance that signs at
the middle school and high
school for special education
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 19 of 17
(b) Progress
Report Due Date(s)
and Required
Elements
Please submit a
copy of the floor
plan of the middle
school to the
Department on or
before October 14,
2010.
A site visit will be
conducted the
week of October
14, 2010.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or
Not Implemented:
(a) Required Corrective
Action and Timelines for
Implementation
spaces have been removed.
Uxbridge Public Schools Coordinated Program Review Mid-cycle Report
August 3, 2010
Page 20 of 17
(b) Progress
Report Due Date(s)
and Required
Elements
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REVIEW
School District: UXBRIDGE PUBLIC SCHOOL DISTRICT
M I D – CY C L E P R O G R E S S R E P O R T
Date Prepared: ____________________________________
Prepared by: __________________________________________________________________
(name and title)
Criterion: _______________________
Topic: ________________________________________________________________________
For each criterion for which you prepare a progress report, please



make a copy of this cover page,
fill in the information requested above, and
attach a complete description of the corrective action taken and any accompanying documentation.
(Description of corrective action for each criterion and any accompanying documentation should include all of the
“Progress Report Required Elements” for that criterion in the Mid-cycle Report.)
Send the whole set of completed progress reports to:
Darlene Lynch, Director
Program Quality Assurance Services
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906