Massachusetts Department of
Elementary and Secondary Education
350 Main Street, Malden, Massachusetts 02148-5023
Telephone: (781) 338-3000
TTY: N.E.T. Relay 1-800-439-2370
August 5, 2008
Edward M. Cook, Head of School
Uphams Corner Charter School
320 Huntington Avenue
Boston, MA 02115
Re: Uphams Corner Charter School Mid-cycle Report
and Enforcement Meeting at the Department of Elementary and Secondary
Education
Dear Mr. Cook:
Enclosed is the Department of Elementary and Secondary Education's Mid-cycle
Report. This report contains findings based on onsite monitoring the
Department conducted to determine the effectiveness of corrective action it
approved or ordered to address noncompliance identified in your district’s last
Coordinated Program Review Report, dated December 2, 2004. The Mid-cycle
Report also contains findings based on onsite monitoring of special education
compliance criteria that have been created or substantially changed in response
to IDEA 2004.
The enclosed Mid-Cycle Review Report describes continued serious
noncompliance with state and federal law, particularly in special education and
English Language Learner education. In 2006, the school proposed corrective
action to remedy all areas of noncompliance identified by the Department at that
time. The Department approved this corrective action--or in some cases
disapproved it and made its own order of corrective action--and since that time
the district has provided the Department with written progress reports
describing implementation of the approved or ordered corrective action.
However, as a result of the mid-cycle monitoring in April 2008, which consisted
of staff interviews, student record reviews, and documentation review, the
Department has found that the approved corrective action (1) has not been
implemented as approved or ordered by the Department; (2) has been very
1
unevenly implemented; or (3) has been implemented but has been ineffective in
addressing the identified noncompliance. Findings in the first two cases are in
direct contrast to progress reports submitted by the district and statements of
assurance filed by the district with the Department as a condition for receiving
state and federal funds.
The Department documented 16 findings of special education noncompliance by
the district in 2004. The enclosed Mid-Cycle Report documents 18 findings of
noncompliance in the Uphams Corner Charter School special education
programs, eight (8) of which are areas of continuing noncompliance. This is not
acceptable after three years of reported corrective action.
Another component of the Department’s Mid-cycle Review is the review of your
school district or charter school's self-assessment—documentation and any
written analysis of compliance--in the area of English learner education (ELE).
The purpose of this review is to determine whether your district is implementing
the significant changes in M.G.L. Chapter 71A, governing the education of
limited English proficient students, that were adopted by voters by means of
Question 2 in 2002. The Department has reviewed your district’s ELE selfassessment and, based solely on that self-assessment, is providing you in this
report with findings on your ELE program and, where necessary, corrective
action to be implemented. Your district is urged to request technical assistance
in relation to any of these findings or this prescribed corrective action from me or
from staff in the Department’s Office of Language Acquisition and Achievement
at 781-338-3503. ELE guidance documents are available on the Department’s
website at http://www.doe.mass.edu/ell/.
In consideration of the seriousness of the Department’s findings, we will be
holding a meeting in the Department’s Malden offices to provide you and the
Chairperson of your school’s board of trustees with a more detailed explanation
of the basis of the Department’s most recent findings and the steps the Uphams
Corner Charter School is now obligated to take. You will be contacted to set up
the date for this meeting upon our issuance of the report.
The Department’s onsite team has also identified new issues of noncompliance,
including but not limited to noncompliance with special education criteria added
or substantially changed in response to IDEA 2004.
In all instances where noncompliance has been found, the Department has
prescribed corrective action for the district that must be implemented
immediately. You will find these requirements for corrective action included in
the enclosed report, along with requirements for progress reporting. Please
provide the Department with your written assurance that all of the Department's
2
requirements for corrective action will be implemented by your district within
the timelines specified. You must submit your statement of assurance to me by
August 18, 2008.
Your staff's cooperation throughout this Mid-cycle Review was appreciated.
Should you require clarification of our report, please do not hesitate to contact
me at 781-338-3741.
Sincerely,
Jane L. Ewing, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
c:
Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary
Education
Christopher Binns, Uphams Corner Charter School Board of Trustees,
Chairperson
Jennifer Holbrook, UCCS Program Review Follow-up Coordinator
Mary Street, Director, Charter School Office
3
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
MID-CYCLE REPORT
UPHAMS CORNER CHARTER SCHOOL
Date of Coordinated Program Review (CPR) Final Report: December 2, 2004
Date Coordinated Program Review Corrective Action Approved or Ordered: January 19, 2006
Dates of Corrective Action Plan Progress Reports: March 15, 2006; January 18, 2007; July 3, 2007; September 4, 2007
Dates of this Mid-cycle Review Onsite Visit: April 15-16, 2008
Date of this Report: August 5, 2008
PLEASE NOTE THAT THIS REPORT IS IN SEVERAL SECTIONS.
Special Education Criteria Cited in CPR Report and Monitored in Mid-cycle
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s)
of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

SE 2
Required and
Optional
Assessments
Student
records,
interviews
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for
Implementation,
and Progress Reporting
New issue
identified
The student record review
demonstrated that
Education Assessments A
and B are not always
completed for students;
additionally, the school
experienced difficulty
obtaining occupational
Please provide training to all
general education and special
education teaching staff on
using Educational Assessment
A and B forms for students
(available on the Department’s
website at
http://www.doe.mass.edu/sped/
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
1
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s)
of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for
Implementation,
and Progress Reporting
therapy assessments for
students who had OT on
previous IEPs. Thus,
school personnel removed
services from IEPs
without conducting a reevaluation.
28mr/28r1.doc).
The school currently uses
a General Education
Teacher Input Form
(GET), which staff may
continue to use in addition
to the required Education
Assessments A and B.
Please provide documentation
of the training, including the
date and time of the session, a
signed attendance sheet, and
examples of the training
materials to the Department by
September 30, 2008.
Please review a random
selection of 15 records across
the school’s grade levels for
evidence that school personnel
complete Educational
Assessment A and B forms.
Please provide an analysis of
the results of the review,
including the number of
records reviewed, the rate of
compliance, and any corrective
action taken to address any
continued non-compliance.
Proved the analysis to the
Department by January 5,
2009.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
2
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s)
of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Student
records,
Interviews
SE 9
Timeline for
determination of
eligibility and
provision of
documentation to
parent
New issue
identified
Implemented
Student
records,
interviews
UCCS IEP Teams provide
clear nonparticipation
justification statements for
the student’s removal from
the general education
classroom. IEPs are
individualized and thorough.
Implemented
Student
records,
interviews
The notices to parents
contain the required content.
SE 25
Parental consent
Implemented
Student
records,
interviews
UCCS conducts assessments
only after the school
obtained parental consent to
conduct the evaluations.
SE 26
Parent
participation in
Implemented
Student
records,
interviews
UCCS makes every effort to
have parents in attendance at
IEP Team meetings. The
SE 20
Least restrictive
program selected
SE 24
Notice to parent
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for
Implementation,
and Progress Reporting
Please see comments
under SE 4.
Please see comments under SE
4.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
3
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s)
of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

SE 32
SPED PAC
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for
Implementation,
and Progress Reporting
New issue
identified
UCCS merged its active
Parent Advisory Council
with its SPED PAC.
Although the PAC is
active, the PAC has not
developed SPED PAC bylaws.
Please develop by-laws for the
SPED PAC and provide these
by-laws to the Department by
September 30, 2008.
school makes reminder
phone calls before the
meetings, reschedules
meeting up to three times if
the parent cannot attend, and
arranges phone conferences
for parents who are unable to
attend in person.
meetings
SE 29
Communications
are in English
and primary
language of home
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Implemented
Student
records,
interviews
UCCS uses a translation
service through the YMCA
(where the school is housed)
for translating student
documents like IEPs and
notices. Staff members that
are fluent in languages other
than English attend meetings
to act as interpreters for
families who require
translation.
Interviews,
document
review
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
4
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s)
of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

SE 44
Procedure for
recording
suspensions
Student
records,
interviews
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

New issue
identified
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for
Implementation,
and Progress Reporting
Although UCCS has a
procedure to record the
number and duration of
suspensions, the school is
not including in-house
suspension data for
students on IEPs.
Please revise the school’s
policy of recording suspension
data for students with
disabilities to include in-class
suspensions and suspensions
from special transportation.
Provide a copy of the revised
policy to the Department by
September 30, 2008.
Please provide training to
special education staff and
school administrators on
ensuring the inclusion of inhouse suspension data as part
of the suspension data for
students with disabilities.
Provide evidence of this
training, including the date and
time of the session, a signed
attendance sheet, and examples
of the training materials to the
Department by September 30,
2008.
Please review the school’s
student suspension data for
students with IEPs from
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
5
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s)
of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for
Implementation,
and Progress Reporting
September 2008 until the end
of December 2008, to ensure it
includes both in-house and
external suspensions as well as
evidence of manifestation
determinations. Provide a
narrative describing the results
of this review to the
Department by January 5,
2009.
SE 54
Professional
development
Implemented
Interviews
Staff members received
training on inclusion
practices and working with
students with specific
learning disabilities.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
6
Special Education Criteria Created or Revised in Response to IDEA-2004
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
SE 3
Special
requirements
for
determination
of specific
learning
disability
Implemented
Student
records,
interviews
UCCS Teams use the
appropriate form and process
when finding a student eligible
for special education that has a
Specific Learning Disability
(SLD).
SE 6 ##1 - 3
Determination
of Transition
Services
Student
records,
interviews
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Partially
Implemented
Students who are 15 and
older do not always have
transition planning in
their IEPs or completed
transition planning forms
in the student record.
Please provide appropriate
staff with training on transition
planning (see web links
http://www.doe.mass.edu/sped/
links/transition.html
And
http://www.doe.mass.edu/sped/
cspd/).
Please provide evidence of the
staff training, including the
date and time of the session, a
signed attendance sheet, and
examples of the training
materials to the Department by
September 30, 2008.
Please review a random
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
7
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
selection of 10 records of
students aged 15 or older for
evidence of transition planning
post-training.
Please provide an analysis of
the results of the review,
including the number of
records reviewed, the rate of
compliance, and any corrective
action taken to address the
continued non-compliance.
Proved the analysis to the
Department by January 5,
2009.
SE 8
IEP Team
composition
and attendance
Student
records,
interviews
Partially
Implemented
Related service providers
rarely attend meetings,
although they provide
written feedback for the
Team meetings. The
school does not use the
Team Excusal Form when
key service providers do
not attend Team meetings.
Please develop a Team
Member Excusal form or other
method of tracking agreement
if the parent agrees with the
excusal of a key service
provider from a Team meeting.
Provide a copy of the excusal
form to the Department by
September 30, 2008.
As per 300.321(e)(2), a
member of the IEP Team
may be excused from
attending an IEP Team
meeting even when the
meeting involves a
modification to or
Please provide training to all
special education staff,
including related services
consultants, on the
requirements of the Team
excusal process. Provide
evidence of this training,
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
8
Criterion
Number
and
Topic
SE 12
Frequency of
re-evaluation
SE 13
Progress
Reports and
Criterion
Implemented

Implemented
Method(s)
of
Verification
Student
records,
interviews
Basis of Determination that
Criterion was Implemented
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
discussion of
the member's area of the
curriculum or related
services if
(1) The parent, in writing,
and the public agency
consent to the
excusal prior to the
meeting; and
(2) The member submits,
in writing to the parent
and the IEP Team, input
into the development of
the IEP before the
meeting.
including the date and time of
the session, a signed
attendance sheet, and examples
of the training materials to the
Department by September 30,
2008.
Student records
demonstrated that
progress was not always
Please provide training to all
general education and special
education staff on the
Please conduct a sample record
review post-training of 15
records to ensure that staff
members are implementing the
charter school’s process for
documenting the excusal of
staff members from IEP Team
meetings. Please indicate the
compliance rate and any
corrective action taken if
continued noncompliance is
identified by the reviewer(s).
The report is due to the
Department January 5, 2009.
In cases where the school does
not have an initial date of
eligibility for student enrolling
with an IEP from another
district, the student is reevaluated upon entry into the
school.
Student
records,
interviews
Partially
Implemented
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
9
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Criterion
Partially
Implemented
or Not
Implemented

content
Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
reported on each IEP goal.
development of progress
reports.
Please provide documentation
of the training, including the
date and time of the session, a
signed attendance sheet, and
examples of the training
materials to the Department by
September 30, 2008.
Please review a random
selection of at least 10 records
post-training to assess the
completeness of progress
reporting.
Please provide an analysis of
the results of the review,
including the number of
records reviewed, the rate of
compliance, and any corrective
action taken to address the
continued non-compliance.
Proved the analysis to the
Department by January 5,
2009.
Partially
implemented
SE 14
Review and
revision of IEPs
UCCS Teams are not
consistently meeting on or
before the anniversary
date of the IEP to review
student IEPs; consider the
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
10
Please develop a tracking
process (whether through the
use of a software program or
other locally decided process)
for notifying staff of annual
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
student’s progress; and
review, revise, or develop
a new IEP.
review dates at least 30 days
before the expiration of the IEP
in order to assist staff in
planning and arranging IEP
Team meetings before the IEP
lapses.
The charter school may wish to
consider coordinating the
planning of annual reviews as
part of its common planning
time or grade-level meeting
agendas.
Please submit the charter
schools plan for tracking
annual review dates and
notifying appropriate school
personnel by September 30,
2008.
Please conduct a record review
of 15 student records scheduled
for an annual review between
October 2008 and December
2008 to ensure compliance.
Identify the rate of compliance
and any additional corrective
action taken if noncompliance
is determined to the
Department by January 5,
2009.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
11
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
SE 25B
Resolution of
disputes
SE 33
Involvement in
the General
Curriculum
Implemented
Student
records,
interviews
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Not
Implemented
UCCS does not have a
procedure for holding a
resolution meeting at the
school-level when a
parent has made an
official hearing request to
Special Education
Appeals.
Please develop procedures that
meet the requirements of 34
CFR 300.510 for holding a
school-level resolution meeting
when a parent has made an
official hearing request to the
BSEA. Provide a copy of the
procedures to the Department
by September 30, 2008.
UCCS provides students with
inclusion opportunities and
appropriate support and
accommodations in the general
education classroom.
UCCS IEP Teams have at least
one member familiar with the
general curriculum who can
discuss an eligible student’s
appropriate access to the
general curriculum.
UCCS documents the student’s
participation in the general
curriculum with appropriate
participation statements.
SE 39A
Procedures for
services to
eligible private
Not applicable
UCCS is a charter school and
does not serve students
enrolled in private schools.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
12
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Partially
implemented
Please see the
Department’s comments
under SE 44.
Please see the Department’s
comments under SE 44.
school students
whose parents
reside in the
district
(SE 39A does
not apply to
charter schools
or vocational
schools)
SE 39B
Procedures for
services to
eligible students
in private
schools in the
district whose
parents reside
out of state
Not applicable
UCCS is a charter school and
does not serve students
enrolled in private schools.
(SE 39B does
not apply to
charter schools
or vocational
schools)
SE 46
Procedures for
suspension of
students with
disabilities
more than 10
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
13
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
days
SE 52
Appropriate
certifications/
licenses or other
credentials –
related service
providers
(to be reviewed
only with respect
to providers of
interpreting
services)
UCCS does not have any
students who require the
services of an interpreter.
Not applicable
Special Education Criteria Monitored because of Issues Identified since the CPR
Criterion
Number
and
Topic
SE 4
Reports of
assessment
results
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Student
records,
interviews
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
New issue
identified
Assessment reports from
the school’s assessment
and consultation service
company are not always
completed by the 30-day
assessment timeline;
Please develop a procedure to
ensure that assessments are
completed by 30 days and
Team meetings are scheduled
within 45 days of the date of
the receipt of the signed
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
14
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
therefore, Team meetings
extend beyond 45 days.
consent form. Provide training
to staff as necessary on the
procedures.
Provide documentation of the
training, including the date and
time of the session, a signed
attendance sheet, and examples
of the training materials to the
Department by September 30,
2008.
Please review a random
selection of at least 10 records
to assess whether assessments
are completed in 30 days and
IEP Teams are meeting within
the 45-day timeline from the
period of September-December
2008.
Please provide an analysis of
the results of the review,
including the number of
records reviewed, the rate of
compliance, and any corrective
action taken to address the
continued non-compliance.
Proved the analysis to the
Department by January 5,
2009.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
15
Criterion
Number
and
Topic
SE 11
School district
response to
parental
request for
independent
educational
evaluation
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Interviews,
document
review
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
New issue
identified
UCCS does not have
policies, procedures
regarding parental
disagreement with an
initial evaluation or reevaluation completed by
the school district, or if
the parent requests an
evaluation in an area not
assessed by the school.
Develop procedures for
independent educational
evaluations that conform to
603 CMR 28.04(5) and provide
a copy to the Department by
September 30, 2008.
Provide training to appropriate
staff the procedures for
addressing requests for
independent educational
evaluations.
Provide documentation of the
training, including the date and
time of the session, a signed
attendance sheet, and examples
of the training materials to the
Department by January 5,
2009.
Please review a random
selection of at least 10 records
from the period of SeptemberDecember 2008.to assess
whether IEE protocols were
appropriately followed.
Please provide an analysis of
the results of the review,
including the number of
records reviewed, the rate of
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
16
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
compliance, and any corrective
action taken to address the
continued non-compliance.
Proved the analysis to the
Department by January 5,
2009.
SE 19
Extended
Evaluations
Student
records,
Interviews
New issue
identified
UCCS does not have
policies or procedures for
conducting extended
evaluations when a Team
finds a student eligible for
special education but
finds the evaluation
information insufficient to
develop a full or partial
IEP.
Please develop procedures for
extended evaluations as per
603 CMR 28.05(2)(b). Provide
training to appropriate staff on
the procedure.
Please provide a copy of the
extended evaluation procedures
and documentation of the
training, including the date and
time of the session, a signed
attendance sheet, and examples
of the training materials to the
Department by September 30,
2008.
Please review a random
selection of at least 10 records
from the period from
September – December 2008
for appropriate use of extended
evaluations.
Please provide an analysis of
the results of this review,
including the number of
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
17
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
records reviewed, the rate of
compliance, and any corrective
action taken to address the
continued non-compliance.
Proved the analysis to the
Department by January 5,
2009.
SE 21
School day and
school year
requirements
Student
records,
Interviews
New issue
identified
UCCS Teams do not
routinely consider a
student’s need for an
extended year program.
Please develop procedures for
considering extended school
year (ESY) programming (see
the Department’s guidance at
http://www.doe.mass.edu/pqa/t
a/esyp_qa.html).
Please provide training to staff,
including general education
staff, on how to document skill
or behavior regression for
Teams to use in considering
whether ESY is appropriate for
students.
Please provide a copy of the
ESY procedures and
documentation of the training,
including the date and time of
the session, a signed
attendance sheet, and examples
of the training materials to the
Department by September 30,
2008.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
18
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Please review a random
selection of at least 10 records
from the period from
September – December 2008
for evidence of consideration
of extended school year
programming.
Please provide an analysis of
the results of the review,
including the number of
records reviewed, the rate of
compliance, and any corrective
action taken to address the
continued non-compliance.
Proved the analysis to the
Department by January 5,
2009.
SE 22
Provision of
IEP to parent
Student
records,
interviews
New issues
identified
UCCS does not provide
notification to parents or
offer compensatory
services to students when
services are missed.
The LEA representative
does not sign proposed
IEPs before sending the
IEP to the parent.
The school requires
parents to sign an
additional consent form
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
19
Please develop a policy and
procedure as per the
requirements of 603 CMR
28.06(2)(d)(2) to immediately
inform parents in writing of
any delayed services, reasons
for delay, actions that the
school district is taking to
address the lack of space or
personnel and offer alternative
methods to meet the goals on
the accepted IEP. Once the
service has resumed, the school
is obliged to compensate the
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
for counseling services
already represented in the
signed IEP service
delivery grid. If the
parents do not sign the
form, the student does not
receive counseling
services.
student for missed services.
In addition, the form used
to request permission to
provide counseling
services also requests
permission to access the
parent’s private insurance.
Although a school or
district can access the
parent’s private insurance
to support the costs of IEP
implementation, and is
required to obtain the
parent’s consent each time
it does so, the parent’s
refusal to permit the
school or district to access
their private insurance
does not relieve the
district of its
responsibility to ensure
that all required services
are provided at no cost to
the parents.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
20
Please train staff on the new
policy and procedure when
there is an interruption in
service provision.
Please provide a copy of the
policy and procedures and
documentation of the training,
including the date and time of
the session, a signed
attendance sheet, and examples
of the training materials to the
Department by September 30,
2008.
Please submit a statement of
assurance that an LEA
representative will sign all
proposed IEPs before sending
the IEP to the parents for
signature. Submit this to the
Department by September 30,
2008.
The school may seek access to
the insurance information to
supplement the cost of the IEP.
Please discontinue the practice
of requiring parents to sign a
permission form to enable
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
students to obtain mental
health counseling services that
are already on the accepted
IEPs. Submit a statement of
assurance to that effect by
September 30, 2008.
Following the training and
development of policies and
procedures, review a random
selection of at least 10 records
from the period from
September – December 2008
for evidence that students have
received counseling services as
indicated on their current,
consented-to IEPs even when
parents have not signed off on
the school’s insurance access
form.
Please provide an analysis of
the results of the review,
including the number of
records reviewed, the rate of
compliance, and any corrective
action taken to address the
continued non-compliance.
Proved the analysis to the
Department by January 5,
2009.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
21
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
SE 36
IEP
implementation
accountability
and financial
responsibility
Student
records,
interviews
New issue
identified
Please see comments
regarding counseling
services in SE 22.
Please see comments regarding
counseling services in SE 22.
SE 41
Age span
requirements
Interviews
New issue
identified
The ages of two students
in the school’s
substantially separate
class exceed 4 years (11
and 16 years).
If the charter school has not
rectified this matter before the
start of the new school year, it
must submit an age span
waiver request for the class in
question to the Department for
approval
(http://www.doe.mass.edu/for
ms/waivers/form_b.doc).
Please submit the waiver to the
Department by September 30,
2008.
SE 47
Discipline
procedures for
students not yet
determined to
be eligible for
special
education
Interviews,
document
reviews
New issue
identified
UCCS does not have
policies or procedures for
disciplining students who
have not yet determined
to be eligible for special
education.
Please develop procedures for
disciplining students not yet
determined to be eligible for
special education and provide
training to appropriate staff on
the procedure.
Please provide a copy of the
procedures, as well as
documentation of the training,
including the date and time of
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
22
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
the session, a signed
attendance sheet, and examples
of the training materials to the
Department by September 30,
2008.
Student
records,
interviews
SE 49
Related
Services
New issue
identified
UCCS had difficulty
providing occupational
therapy services for
students with OT on their
IEPs.
Please develop a description of
the school’s efforts that
identifies additional means to
obtain OT services, including
sharing OT providers with
other charter schools,
contracting with private
agencies or networking with
other charter schools to obtain
names of additional service
provider agencies. Provide this
document to the Department by
September 30, 2008.
Criteria from Other Regulated Programs Monitored During this Mid-cycle Review
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective

Method(s)
of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective
Or
Basis of Finding of New
Noncompliance
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
23
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Requirements
Criterion
Number/Topic
CR 7
Information to
be translated
into languages
other than
English
Approved
Corrective
Action
Implemented
and Effective

Method(s)
of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Document
review,
interviews
Corrective
Action Not
Implemented
or Not
Effective
Or
New Issues
Identified

Not
Implemented
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective
Or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Requirements
Although the school has a
partnership through the
YMCA for translations
for special education
documents, the school did
not provide any materials
to demonstrate that
important school
documents had been
translated into the major
languages spoken by
families attending the
school.
Please submit evidence of the
school’s method of translating
major school documents into
the major languages of the
school.
Additionally, the school’s
handbook for families and
students does not state the
school’s willingness to
translate the document
into the majority
languages spoken by
families attending the
school (e.g., Spanish,
Haitian Creole, and
Portuguese).
Interviewees did not know
what the school’s general
policies were for
translating important
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
24
Please provide examples of
important documents translated
by the school for families who
speak languages other than
English, including school
recruitment and promotional
materials disseminated to
residents in the area served by
the school.
Please submit this
documentation to the
Department by September 30,
2008.
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective

Method(s)
of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective
Or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Requirements
school documents.
CR 26A
Confidentiality
and student
records
Student
records
New issue
identified
UCCS does not have logs
of access for student files
to keep track of who has
accessed the records.
Please provide training to all
staff on 603 CMR 23.07 and
23.07(1), regarding access to
student records and the
requirement to have a log of as
part of each student's record.
Submit documentation of the
training, including the date and
time of the session, a signed
attendance sheet, and examples
of the training materials to the
Department by September 30,
2008.
Following the training, conduct
a student record review to
ensure all student records have
a log of access. Provide a
narrative description of the
results of this review to the
Department by January 5,
2009.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
25
ELE Criteria
Current CPR criteria available by scrolling down to the monitoring instruments at http://www.doe.mass.edu/pqa/review/cpr/default.html
ELE
Criterion
Number
and
Topic
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

ELE 1
Annual
Assessment
Not Implemented
Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)
According to staff interviews, there is currently no staff
member trained as a Massachusetts English Language
Assessment – Oral (MELA-O) qualified rater. Additionally,
staff interviewed did not know about administering the
Massachusetts English Proficiency Assessment (MEPA).
Charter schools and districts are required to assess English
speaking and listening skills of LEP students using the
MELA-O (Massachusetts English Language Assessment –
Oral). The MELA-O can only be administered by staff
members who are either QMT's (qualified MELA-O trainers)
or QMA's (qualified MELA-O administrators).
Districts are required to assess the reading and writing of LEP
students annually using the Massachusetts English Proficiency
Assessment (MEPA).
ELE 2
MCAS
Participation
Implemented
All students take the MCAS at UCCS, including students
identified as English Language learners.
ELE 3
Initial
Identification
Implemented
UCCS has a home language survey in English, Spanish,
Portuguese, and Haitian Creole. Students are assessed upon
entry using the LAS/W and LAS/O.
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
Identify staff to train as MELA-O raters. Contact the
Office of Language Acquisition and Academic
Achievement about the MELA-O training schedule at
ell@doe.mass.edu.
Review Department guidance on how to use available
assessment data to determine LEP status at the end of the
school year:
(http://www.doe.mass.edu/ell/sei/MEPA_guidelines.pdf)
Additional guidance on MELA-O and MEPA assessments
can be accessed at the following web links:
http://www.doe.mass.edu/mcas/mepa/2007/qmt_manual.pdf
http://www.doe.mass.edu/mcas/mepa/
Provide documentation of steps taken to ensure that
students identified as LEP receive the MEPA and MELA-O
annually to the Department by September 30, 2008.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
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ELE
Criterion
Number
and
Topic
ELE 4
Waiver
Procedures
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

Not Implemented
Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)
UCCS does not have procedures for parents who want to
waive the program requirements of sheltered English
immersion (SEI) for their children enrolled in the school.
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
Develop a waiver procedure and waiver form for parents of
students over the age of 10. Additional guidance is found at
http://www.doe.mass.edu/ell/waiver.pdf.
Submit a copy of the procedure and form to the Department
by September 30, 2008.
ELE 5
Program
Placement
and Structure
Not Implemented
UCCS has not developed programming for students identified
as English language learners (ELL).
In order to have an effective program for English language
learners, districts and charter schools must ensure that
general educators have received sufficient training in the
four main categories of training identified by the
Department and that the district provides qualified staff able
to ensure English language development (ELD) through a
highly qualified teacher who has taken and passed the
MTEL ELL test.
Sheltered content instruction is also a required component
of Sheltered English Immersion (SEI). Teachers who have
limited English proficient (LEP) students must be qualified
to shelter content instruction. To become qualified,
teachers must have the skills and knowledge described in
the Commissioner's Memorandum of June 2004. Please
see the Department’s guidance on low incidence districts at:
http://www.doe.mass.edu/ell/sei/lowincidence.pdf .
Please provide the information regarding the qualifications
of the teacher used by the school to ensure English
language development. Please provide this information by
September 30, 2008.
Please identify what training activities have been provided
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
27
ELE
Criterion
Number
and
Topic
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
to staff to ensure the provision of SEI programming.
Additionally, submit a long-term professional development
plan for Categories 1, 2, and 3 for the school’s staff. See the
Department’s guidance at
http://www.doe.mass.edu/ell/profdev/sheltered.html. Please
note the Department’s guidance and requirements on the
provision of SEI professional development by qualified
trainers on this same link.
Identify the trainer, the teachers who received the training,
and the dates of the training to the Department by January
5, 2009.
ELE 6
Program Exit
and
Readiness
Not Implemented
UCCS has not developed a process to re-designate a student
from Limited English Proficient (LEP) to Formerly limited
English proficient (FLEP).
Develop a set of procedures to enable staff to determine
whether an LEP student can participate in general education
classes (e.g., designated as formerly limited English
proficient or FLEP) using multiple measures, including but
not limited to the following: MEPA results, grades, teacher
observation, and local criteria for grade advancement.
Following the development of these procedures, train
appropriate staff in the use of the FLEP procedures.
The Department has provided guidance on designation of
LEP students (see Guidelines for Using MEPA Results to
Plan Sheltered English Immersion (SEI) Instructional
Programming and Make Classification Decisions for
Limited English Proficient (LEP) Students, dated June,
2005, at
http://www.doe.mass.edu/ell/sei/MEPA_guidelines.doc).
Provide a copy of the FLEP procedures and documentation
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
28
ELE
Criterion
Number
and
Topic
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
of the training, including the date and time of the session, a
signed attendance sheet, and examples of the training
materials to the Department by January 5, 2009.
ELE 7
Parent
Involvement
Not Implemented
The school does have an active parent council but has not
developed ways to specifically include parents or guardians of
LEP students in matters pertaining to their children’s
education
Develop a plan to include or incorporate parents or
guardians of LEP students into the parent council or other
means determined by school personnel. Please note that
this plan should ensure that parents are meaningfully
involved in the life of the school.
Provide a description of the school’s plan to specially
include parents of LEP students in matters pertaining to
their children’s education to the Department by January 5,
2009.
ELE 8
Declining
Entry to a
Program
Not Implemented
UCCS has not developed procedures for parents to decline
entry to the school’s language program and services.
Parents of English language learners may notify the
school/district of their wish to have their child “opt-out” of an
ELE program. The district must then place the student in an
English language general education classroom and document
the parent’s notice in the student’s file. Districts should
encourage parents to allow their children to participate in ELE
programs for a limited time before they make a final
determination to “opt-out” of the program.
ELE 9
Instructional
Grouping
Not Applicable
Develop a policy and procedure that ensures the provision
of English language support to students whose parents have
declined entry to a sheltered English immersion, two-way
bilingual or other ELE program and that keeps parents of
LEP students who have opted out apprised of their child’s
progress.
Provide the procedures for opted-out students to the
Department September 30, 2008.
UCCS has not developed an SEI program, so there are no
levels of instructional grouping for students designated as
ELLs.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
29
ELE
Criterion
Number
and
Topic
ELE 10
Parental
Notification
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

Not Implemented
Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)
The school has not developed a parent notification letter that
meets the requirements of M.G.L. c. 71A, § 7 and 603 CMR
14.02.
Upon placement in any ELE program, and annually thereafter,
a notice is mailed to the parents or guardians written in the
primary/home language as well as in English, that informs
parents of:
(a) the reasons for identification of the student as Limited
English Proficient (LEP);
(b) the child’s level of English proficiency;
(c) program placement and/or the method of instruction used
in the program;
(d) the parents’ right to apply for a waiver (see ELE 4), or to
decline to enroll their child in the program (see ELE 8).
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
Develop a letter that incorporates the required information
for parents of students who have been identified as LEP.
Submit a copy of the template letter to the Department by
September 30, 2008.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
30
ELE
Criterion
Number
and
Topic
ELE 11
Equal Access
to Academic
Programs
and Services
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

Partially
implemented
Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)
ELL students are not segregated from their English-speaking
peers and participate fully with non-ELL students.
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
Please see ELE 5 to address this criterion.
UCCS has the capacity to offer LEP students the opportunity
to receive support services, such as guidance and counseling,
in a language that the student understands, through the
evaluation and assessment consultants used by the school.
The school provides access to the full range of academic
opportunities and supports afforded non-LEP students, such as
special education services, Section 504 Accommodation
Plans, and the supports outlined in the district’s curriculum
accommodation plan.
The school has not developed an SEI program for students
identified as ELLs, therefore they cannot ensure that LEP
students are taught to the same academic standards and
curriculum as all students, and cannot provide the same
opportunities to master such standards as other students,
including the opportunity to enter academically advanced
classes and have access to the full range of programs.
ELE 12
Equal Access
to
Nonacademic
and
Extracurricular
Programs
ELE 13
Follow-up
Not Implemented
UCCS does not provide translated documents to limited
English proficient students to ensure that they have equal
access to the nonacademic programs and extracurricular
activities available to their English-speaking peers.
The charter school must develop a process for ensuring the
translation of documents into the major languages of the
school for English language learners and their parents. The
charter school will identify to the Department how it will
translate documents and provide samples of translated
materials by January 5, 2009.
Not Implemented
UCCS does not have a monitoring process set up for students
who have been designated formerly Limited English
Set up a procedure to actively monitor students who have
exited an English learner education program for two years,
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
31
ELE
Criterion
Number
and
Topic
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)
Proficient.
Support
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
including language support services to those students, if
needed.
Provide a copy of the procedure to the Department by
January 5, 2009.
ELE 14
Licensure
Requirements
Not Implemented
UCCS does not have a staff member who is highly qualified
to teach English language acquisition to students identified as
ELLs, as evidenced by having taken and passed the ELL
MTEL test.
Please see ELE 5 to address this criterion.
UCCS must identify qualified staff able to ensure English
language development (ELD) to ELL students through a
highly qualified teacher who has taken and passed the
MTEL ELL test.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
32
ELE
Criterion
Number
and
Topic
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

ELE 15
Professional
Development
Requirements
Not Implemented
ELE 16
Equitable
Facilities
Implemented
ELE 17
Program
Evaluation
Not Implemented
Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)
UCCS has Not Implemented the four category trainings
required for SEI programming in schools with identified ELE
students.
Not Implemented
Please see ELE 5 for corrective action and progress
reporting requirements.
LEP students are provided the same facilities, materials and
services as other students in the school.
UCCS has not developed an ELE program, so an evaluation to
assess programming effectiveness is not possible.
All schools and districts must conduct periodic evaluations of
the effectiveness of its ELE program in developing students’
English language skills and increasing their ability to
participate meaningfully in the educational program. Where
the school/district documents that the program is not effective,
it takes steps to make appropriate program adjustments or
changes that are responsive to the outcomes of the program
evaluation.
ELE 18
Records of
LEP
Students(To be
reviewed
during next
CPR visit.)
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
The charter school did not maintain records with all required
elements.
Develop a protocol to assess the ELE program once the
school has designed a program. The Department suggests
using the English language proficiency test data of its ELE
students individually and in the aggregate to determine the
effectiveness of its ELE program models.
Provide details of the evaluation plan to the Department by
January 5, 2009.
For Uphams Corners Charter School’s Coordinated
Program Review visit in 2010, ELE student records must
contain the following documents:
(a) home language survey;
(b) results of identification and proficiency tests and
evaluations, including MELA-O, MEPA, MCAS, or other
tests chosen by the Board of Education and the district;
(c) information about students’ previous school
experiences;
(d) copies of parent notification letters, progress reports
and report cards (in the native language, if necessary);
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
33
ELE
Criterion
Number
and
Topic
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
(e) Evidence of follow-up monitoring (if applicable);
(f) Documentation of a parent’s consent to “opt-out” of
English learner education, if applicable;
(g) waiver documentation, if applicable; and
(h) Individual Student Success Plans for students who have
failed MCAS, if the district is required to complete plans
for non-LEP students.
Uphams Corner Charter School Coordinated Program Review Mid-cycle Report
August 5, 2008
34