Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street, Malden, Massachusetts 02148-4906
Telephone: (781) 338-3000
TTY: N.E.T. Relay 1-800-439-2370
July 19, 2011
Dr. Rose Ellis, Superintendent
Mount Greylock Regional School District
1781 Cold Spring Road
Williamstown, MA 01267-2770
Re: Mid-cycle Report
Dear Superintendent Ellis:
Enclosed is the Department of Elementary and Secondary Education's Mid-cycle Report
based on the onsite visit conducted in your district on April 7, 2011. During the Mid-Cycle
Review the Department monitored selected special education criteria to determine your
district’s compliance with special education laws and regulations. The review consisted of
information gathered from one or more of the following activities: interviews, review of
student records, examination of documentation, and classroom observation(s).
The Department determined that one or more of the criteria monitored in your district was
“Partially Implemented” or “Not Implemented.” In all instances where noncompliance was
found, the Department has prescribed corrective action for the district. This corrective action
must be implemented as soon as possible, but in no case later than a year from the date of this
report. You will find these requirements for corrective action included in the enclosed report,
along with requirements for submitting progress reports using the enclosed form.
Please provide the Department with your written assurance that all of the required corrective
action will be implemented by your district within the timelines specified in the report. You
must submit your statement of assurance to Darlene Lynch, Director, Program Quality
Assurance Services, by August 4, 2011.
1
Your staff's cooperation throughout this Mid-cycle Review is appreciated. If you have
questions about this letter or the enclosed report, please do not hesitate to contact Lynn A.
Summerill at 413-858-4591.
Sincerely,
Lynn A. Summerill, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
cc:
Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary Education
D. Beth Lopez, Supervisor, Program Quality Assurance Services
Robert Ericson – School Committee Chairperson
Kim Grady, Local Program Review Coordinator
Encs: Mid-cycle Report
Mid-cycle Progress Report Form
2
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REPORT
Mount Greylock Regional School District
Dates of the Mid-cycle Review Onsite: April 7, 2011
Date of this Report: July 19, 2011
PLEASE NOTE THAT THIS REPORT IS IN TWO SECTIONS.
Required Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 7
Transfer of
parental rights
at age of
majority and
student
participation
Criterion
Implemented


Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(a) Required
Corrective Action
and Timelines for
Implementation
Student record
review and
interview
The district
consistently informs
students and
parents/guardians of
the transfer of parental
rights that will occur at
the age of majority.
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 1 of 33
(b) Progress Report Due
Date(s) and Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
If Partially Implemented
or Not Implemented:
(a) Required
Corrective Action
and Timelines for
Implementation
Upon reaching 18, the
district procures
consent from students
to continue their
special education
program.
and consent at
the age of
majority
SE 52A
Registration of
educational
interpreters
Basis of
Determination about
Criterion

Document
review and
interview
The district does not
employ educational
interpreters at this time
as the school does not
have any students
enrolled who require
these services. The
district is aware of the
requirements of the
criterion and has
procedures in place to
address these
requirements.
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 2 of 33
(b) Progress Report Due
Date(s) and Required
Elements
Additional Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 2
Required and
optional
assessments
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
PI
Student record
review and
interview
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
Occupational
evaluations are
conducted by
unlicensed providers.
See SE 52.
The district must develop
an internal oversight and
tracking system to ensure
that all related service
providers are appropriately
certified and/or licensed.
Submit documentation that
occupational therapists are
appropriately certified and
licensed.
SE 3
Special
Requirements
for
determination
of SLD
NI
Student record
review
The district does not
have procedures for
determining Specific
Learning Disability
(SLD), is not using the
required forms for
SLD, and does not use
a written determination
of agreement or
Please submit:
A description of the newly
developed internal oversight
and tracking system along
with the name(s) and role(s)
of responsible staff by
September 30, 2011.
A list of occupational
therapists and their current
certifications/licenses by
September 30, 2011.
Develop district
Please submit:
procedures for the
determination of SLD.
1. A copy of the district’s
Please refer to
procedures for the
(http://www.doe.mass.edu/ determination of SLD.
sped/iep/sld/) for a
description of appropriate
2. Documentation (agendas,
procedures and forms for
signed attendance sheets
the identification and
indicating title/role of staff,
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 3 of 33
(d) Progress Report Due
Date(s) and Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
disagreement for SLD
that is signed by all
Team members.
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
(d) Progress Report Due
Date(s) and Required
Elements
documentation of Specific
Learning Disability.
name and title of the
presenter, training materials,
etc.) that training was
conducted by September 30,
2011.
Provide Team Chairs and
appropriate special
education staff with
training on the district’s
revised procedures.
Conduct an internal review
of those records of students
who were evaluated for
SLD subsequent to the
district’s implementation
of all corrective actions to
ensure that the district has
consistently completed all
the required component
forms and placed the
determination results in the
student record.
*Please note when
conducting internal
monitoring that district
must maintain the
following documentation
and make it available to
the Department upon
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 4 of 33
Submit the results of the
internal record review and
report:
1. The number of student
records reviewed at each
level;
2. The number of records
in compliance;
3) For any records not in
compliance with this
criterion, determine the root
cause(s) of the noncompliance and;
4. The district’s plan to
remedy the non-compliance
by February 29, 2012.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
(d) Progress Report Due
Date(s) and Required
Elements
request: a) List of the
student names and grade
level for the records
reviewed; b) Date of the
review; c) Name of
person(s) who conducted
the review, their role(s),
and signature(s).
SE 4
Reports of
Assessments
PI
Student record
review
Evaluation reports do
not always define in
detail and in
educationally relevant
and common terms,
the student’s needs,
offering explicit means
of meeting them.
The district must develop
procedures, including a
tracking and oversight
system, to ensure
assessment reports define
in detail and in
educationally relevant and
common terms, the
student’s needs, offering
explicit means of meeting
them.
The district will provide
training to responsible staff
on the newly developed
procedures and the
tracking and oversight
system.
Please submit:
1. A description of district
procedures and tracking and
oversight system along with
the name(s) and title/role of
the person(s) responsible by
September 30, 2011.
2. Documentation (agendas,
signed attendance sheets
indicating title/role of staff,
name and title of the
presenter, training materials,
etc.) that training was
conducted by September 30,
2011.
.
Submit the results of the
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 5 of 33
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
The district must conduct
an internal review of
student records for
completeness of
assessment reports for
evaluations conducted
following the
implementation of all
corrective actions.
*Please note that when
monitoring the district
must maintain the
following documentation
and make it available to
the Department upon
request: a) List of student
names and grade levels
for the record review; b)
Date of the review; c)
Name of person(s) who
conducted the review,
their roles(s), and their
signature(s).
SE 8
IEP Team
Composition
NI
Student record
review and
interview
The district does not
obtain written parental
consent excusing a
The district will develop
procedures for procuring
written parental consent to
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 6 of 33
(d) Progress Report Due
Date(s) and Required
Elements
internal record review and
report:
1. The number of student
records reviewed;
2. The number of records
that are compliant;
3. For all records not in
compliance with this
criterion, determine the root
cause(s) of the noncompliance and;
4. The district’s plan to
remedy the non-compliance
by February 29, 2012.
Please submit:
1. A copy of the district’s
revised procedures.
Criterion
and attendance
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
required Team
member or agreeing
that the member’s
attendance is not
necessary.
a Team member’s excusal.
and an internal monitoring
system to ensure that the
district obtains written
parental consent for
excusals of required absent
Team members when
necessary and the missing
member’s written input
related to the
Individualized Education
Program’s (IEP)
development.
The district will provide
training on the newly
developed district
procedures for Team
member excusals and the
internal monitoring
system, to staff responsible
for its implementation.
Conduct an internal review
of a sample of student
records for Team meetings
conducted after
implementation of all of
the district’s corrective
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 7 of 33
(d) Progress Report Due
Date(s) and Required
Elements
2. A description of the
internal monitoring system
and the name and title/role of
the person(s) responsible.
3. Documentation (agendas,
signed attendance sheet
indicating title/role of staff,
presenter information,
training materials) that
training was conducted by
September 30, 2011.
Provide the results of the
internal review of student
records and report:
1. The number of student
records reviewed;
2. The number of student
records in compliance;
3. For all records not in
compliance, determine the
root cause(s) of the noncompliance and;
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
actions, where required
Team members were
absent at Team meetings,
to ensure that they contain
written consent from
parents excusing the absent
Team member and the
missing member’s written
input related to the IEP’s
development.
*Please note that when
monitoring the district
must maintain the
following documentation
and make it available to
the Department upon
request: a) List of student
names and grade levels
for the record review; b)
Date of the review; c)
Name of person(s) who
conducted the review,
their roles(s), and their
signature(s).
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 8 of 33
(d) Progress Report Due
Date(s) and Required
Elements
4. The district’s plan to
remedy the non-compliance.
This is due by February 29,
2012.
Criterion
SE 9
Timeline for
determination
of eligibility
and provision
of
documentation
to parents
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
NI
Student record
review
Basis of
Determination about
Criterion
The district does not
adhere to required
timelines for
evaluation, eligibility
determination and
provision of
documentation to
parents.
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
(d) Progress Report Due
Date(s) and Required
Elements
Conduct an analysis of a
cross section of initial
evaluations from the past
year to determine why the
timelines are not being
met. Based on the results
of the analysis, provide the
district’s determination of
the root cause(s) of the
noncompliance, the steps
the district proposes to take
to correct the root causes
and a timeline for the
implementation of those
corrections.
Please submit:
1. A description of the root
causes of the noncompliance.
Select a sample of student
records for both initial and
reevaluations conducted at
all school levels
(elementary, middle, and
high school), after the
implementation of all
corrective actions, to
ensure that evaluations
were conducted in
compliance with timelines.
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 9 of 33
2. A description of the steps
the district will take to
correct the root causes.
3. The district’s proposed
timeline for implementation
of corrective actions by
September 30, 2011.
Provide the results of the
internal review of student
records and report:
1. The number of student
records reviewed at each
level;
2. The number of records
in compliance;
3) For any records not in
compliance with this
Criterion
SE 11
Independent
Evaluations
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
NI
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
Student record
review and
interview
The district does not
reconvene Team
meetings within 10
school days after
receipt of the
Independent
Educational Evaluation
(IEE) report.
*Please note that when
monitoring the district
must maintain the
following documentation
and make it available to
the Department upon
request: a) List of student
names and grade levels
for the record review; b)
Date of the review; c)
Name of person(s) who
conducted the review,
their roles(s), and their
signature(s).
criterion, determine the root
cause(s) of the further noncompliance and;
Develop procedures and an
internal oversight and
tracking system to ensure
that all Team meetings are
convened within 10 school
days after receipt of
independent educational
evaluation (IEE) reports.
Provide training on district
procedures and the
tracking system to special
education staff responsible
for the internal oversight of
Please submit:
1. A description of district
procedures.
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 10 of 33
(d) Progress Report Due
Date(s) and Required
Elements
4. The district’s plan to
remedy the non-compliance
by February 29, 2012.
2. A description of the
internal oversight and
tracking system and the
name(s) and title/role of the
person(s) responsible.
3. Documentation (agendas,
signed attendance sheet
indicating title/role of staff,
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
IEEs.
Conduct an internal review
of student records that had
IEE’s conducted
subsequent to the
implementation of all
corrective actions to ensure
that the district is
convening IEP meetings
within 10 days of receipt
of an IEE report.
*Please note that when
monitoring the district
must maintain the
following documentation
and make it available to
the Department upon
request: a) List of student
names and grade levels
for the record review; b)
Date of the review; c)
Name of person(s) who
conducted the review,
their roles(s), and their
signature(s).
SE 12
PI
Student record
The district has a
Develop appropriate
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 11 of 33
(d) Progress Report Due
Date(s) and Required
Elements
presenter information,
training materials) that
training was conducted by
September 30, 2011.
Submit the results of the
internal review and report:
1. The number of student
records reviewed;
2. The number of records in
compliance;
3) For any records not in
compliance with this
criterion, determine the root
cause(s) of the noncompliance and;
4. The district’s plan to
remedy the non-compliance
by February 29, 2012.
Please submit:
Criterion
Frequency of
Reevaluation
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
review and
interview
practice of completing
waivers to extend three
year revaluations so
that students have
recent evaluations in
both 9th grade and 12th
grade, but it does not
document when the
parent agrees a
reevaluation is
unnecessary. In
addition, the district
does not routinely
complete reevaluations
for students in the high
school Life Skills
program.
procedures for scheduling
and conducting reevaluations within the
required three year
timeline.
Develop an internal
oversight and tracking
system to ensure that
reevaluations are
conducted every three
years, including students in
the Life Skills program.
Provide training to all
middle and high school
special education staff on
the newly developed
procedures for scheduling
and conducting three year
evaluations and the new
internal oversight and
tracking system.
Conduct an internal review
of student records where
three year re-evaluations
were conducted subsequent
to implementation of all
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 12 of 33
(d) Progress Report Due
Date(s) and Required
Elements
1. A description of district
procedures.
2. A description of the
internal oversight and
tracking system, and indicate
the person(s) responsible for
oversight.
3. Documentation (agenda,
signed attendance sheets
indicating title/role of staff,
and the name and title of the
presenter, training materials)
of training by September 30,
2011.
Submit the results of the
internal review and report:
1. The number of student
records reviewed;
2. The number of records
in compliance;
3) For any records not in
compliance with this
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
corrective actions to ensure
that they were conducted
within appropriate timeframes. The sample should
include the middle school,
the high school and the
Life Skills program.
(d) Progress Report Due
Date(s) and Required
Elements
criterion, determine the root
cause(s) of the noncompliance and;
4. The district’s plan to
remedy the non-compliance
by February 29, 2012.
*Please note that when
monitoring the district
must maintain the
following documentation
and make it available to
the Department upon
request: a) List of student
names and grade levels
for the record review; b)
Date of the review; c)
Name of person(s) who
conducted the review,
their roles(s), and their
signature(s).
SE 13
Progress
reports and
content
PI
Student record
review
The high school Life
Skills program does
not send progress
reports to parents with
Provide training to special
education high school Life
Skills program staff on the
elements of this criterion to
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 13 of 33
Please submit:
1. Documentation (agendas,
signed attendance sheets
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
the same frequency as
non-disabled students.
Progress reports from
the HS Life Skills
program do not include
written information on
the student’s progress
toward the annual
goals in the IEP.
Additionally, the high
school Life Skills
program does not
provide the student
with a summary of his
or her academic
achievement and
functional
performance, including
recommendations on
how to assist the
student in meeting his
or her postsecondary
goals for those
students whose
eligibility terminates
due to graduation or
because they have
ensure that:
All progress reports are
sent with the same
frequency as non- disabled
peers receive theirs.
All progress reports
include written
information on the
student’s progress toward
the annual goals in the
IEP.
Summaries of academic
achievement, functional
performance and
recommendations are
provided for all students
who have graduated or
exceeded the age of
eligibility.
Develop and implement an
internal oversight and
tracking system for issuing
and tracking progress
reports and summaries of
academic achievement and
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 14 of 33
(d) Progress Report Due
Date(s) and Required
Elements
indicating the title/role of
staff, presenter information,
training materials) that
training was conducted.
2. A description of the
internal oversight and
tracking system and the
name(s) and title/role of the
person(s) responsible by
September 30, 2011.
Provide the results of the
internal review of student
records and report:
1. The number of student
records reviewed;
2. The number of records in
compliance;
3) For any records not in
compliance with this
criterion, determine the root
cause(s) of the noncompliance and;
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
exceeded the age of
eligibility.
functional performance.
Conduct an internal
review of student records
from the high school Life
Skills program for progress
reports and summaries of
academic achievement and
functional performance
issued following the
district’s implementation
of all corrective actions to
ensure that progress
reports are issued with the
same frequency, contain
information on the
student’s progress towards
the goals, and that students
who have graduated or
exceeded the age of
eligibility receive a
summary of academic
achievement or functional
ability.
*Please note that when
monitoring the district
must maintain the
following documentation
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 15 of 33
(d) Progress Report Due
Date(s) and Required
Elements
4. The district’s plan to
remedy the non-compliance
by February 29, 2012.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
(d) Progress Report Due
Date(s) and Required
Elements
and make it available to
the Department upon
request: a) List of student
names and grade levels
for the record review; b)
Date of the review; c)
Name of person(s) who
conducted the review,
their roles(s), and their
signature(s)
SE 14
Review and
revision of
IEPs
PI
Student record
review
The district does not
routinely review,
develop, or propose
IEPs on or before the
anniversary date of the
last accepted IEP.
Conduct an analysis of a
cross section of annual
reviews from the past year
to determine why annual
reviews are not routinely
being held on, or before,
the anniversary date of the
last accepted IEP. Based
on the results of the
analysis, provide the
district’s determination of
the root cause(s) of the
noncompliance, along with
the steps the district
proposes to take to correct
the root causes and a
timeline for the
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 16 of 33
Please submit:
1. A description of the root
causes of the noncompliance.
2. A description of the steps
the district will take to
correct the root causes and
the district’s proposed
timeline for implementation
of corrective actions by
September 30, 2011.
Submit the results of the
internal review and report:
1. The number of student
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
implementation of those
corrections.
records reviewed at each
level;
Select a sample of student
records for annual reviews
conducted after the
completion of all
corrective actions, at all
school levels (elementary,
middle, and high school),
and conduct an internal
review for compliance
with timelines.
2. The number of records
in compliance;
*Please note that when
monitoring the district
must maintain the
following documentation
and make it available to
the Department upon
request: a) List of student
names and grade levels
for the record review; b)
Date of the review; c)
Name of person(s) who
conducted the review,
their roles(s), and their
signature(s).
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 17 of 33
(d) Progress Report Due
Date(s) and Required
Elements
3) For any records not in
compliance, determine the
root cause(s) of the further
non-compliance and;
4. The district’s plan to
remedy the non-compliance
by February 29, 2012.
Criterion
SE 18 A
IEP
development
and content
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
PI
Student record
review
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
The district’s IEPs are
incomplete and do not
consistently address all
elements. IEPs are
consistently missing:

Measurable
goals and
benchmarks /
objectives

Specialized
instruction

Age specific
considerations

Individualized
non
participation
justification
statements that
state why
removal from
the general
education
The district must develop
procedures for the
appropriate development
of IEPs, and an internal
oversight and tracking
system to ensure that IEPs
contain all required
information and that the
information is accurate.
Please submit:
1. A description of district
procedures.
Provide training to special
education staff responsible
for the development of
IEPs and staff who have
internal oversight of the
tracking system, on the
district’s newly developed
procedures to ensure that
IEPs contain all of the
following required
elements:
 Age specific
considerations
 Measurable goals
and/or benchmarks
and objectives
3. Documentation (agendas,
signed attendance sheets
indicating the title/role of
staff, presenter information,
and training materials) that
training was conducted for
responsible staff by
September 30, 2011.
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 18 of 33
(d) Progress Report Due
Date(s) and Required
Elements
2. A description of the
oversight and tracking
system, and the name(s) and
title/role of the person(s)
responsible.
Submit the results of a
review of student records
and report:
1. The number of records
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
program is
critical to the
student’s
program.
Finally, IEPs do not
align with the school
district cycle and
service grids are
impossible for the
district to implement
as written. For
example, the school
year cycle is identified
as a 5 day cycle;
however, the time and
frequency of goals are
30 x 60. Service grids
frequently omit goal
information and do not
identify the type of
service, service
provider, time or
frequency. As grids do
not identify the teacher
or provider, teachers
and providers are not
informed of their
specific




Specialized
instruction
Non-participation
justification
statements that state
why removal from
the general education
program is critical to
the student’s
program.
Accurate and feasible
frequency and
duration of services
that align with the
districts 5 day cycle.
Service grids that
identify the type of
service, the service
provider, and goals
that relate to each
provider.
Conduct an internal review
of a sampling of student
records from all levels for
IEPs issued subsequent to
training and
implementation of all
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 19 of 33
(d) Progress Report Due
Date(s) and Required
Elements
reviewed at each level;
2.The number of records in
compliance;
3. For all records not in
compliance with this
criterion, determine the root
cause(s) of the noncompliance and;
4. The district’s plan to
remedy the non-compliance
by February 29, 2012.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
responsibilities related
to the implementation
of the student’s IEP
and progress reports
are not written.
(d) Progress Report Due
Date(s) and Required
Elements
corrective actions, to
ensure that IEPs contain all
required information, as
well as comprehensive and
implementable service
delivery grids.
*Please note that when
monitoring the district
must maintain the
following documentation
and make it available to
the Department upon
request: a) List of student
names and grade levels
for the record review; b)
Date of the review; c)
Name of person(s) who
conducted the review,
their roles(s), and their
signature(s).
SE 18B
Determination
of placement;
provision of
IEP to parent
PI
Student record
review
The district does not
consistently provide
the parent with two
copies of the proposed
IEP and placement
Conduct an analysis of a
cross section of IEPs
(annuals, initials, reevaluations conducted at
all levels) from the past
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 20 of 33
Please submit:
1. A description of the root
causes of the noncompliance.
2. A description of the steps
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
within the required
timelines.
year to determine why
parents are not routinely
being provided with two
copies of the proposed IEP
and placement within the
required timelines.
Based on the results of the
analysis, provide the
district’s determination of
the root cause(s) of the
noncompliance, along with
the steps the district
proposes to take to correct
the root causes and a
timeline for the
implementation of those
corrections.
Select a sample of student
records for IEPs at all
levels (elementary, middle,
and high school), and all
types of activity (annuals,
initials, re-evaluations),
conducted after the
implementation of all
corrective actions and
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 21 of 33
(d) Progress Report Due
Date(s) and Required
Elements
the district will take to
correct the root cause(s) and
the district’s proposed
timeline for implementation
of corrective actions by
September 30, 2011.
Submit the results of the
internal review and report:
1. The number of student
records reviewed at each
level;
2. The number of records
in compliance;
3) For any records not in
compliance with this
criterion, determine the root
cause(s) of the further noncompliance and;
4. The district’s plan to
remedy the non-compliance
by February 29, 2012.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
(d) Progress Report Due
Date(s) and Required
Elements
review them for
compliance with timelines.
*Please note that when
monitoring the district
must maintain the
following documentation
and make it available to
the Department upon
request: a) List of student
names and grade levels
for the record review; b)
Date of the review; c)
Name of person(s) who
conducted the review,
their roles(s), and their
signature(s).
SE 20
Least
restrictive
program
selected
NI
Student record
review
The district does not
state why removal
from the general
education classroom is
considered critical to
the student’s program
and the basis for its
See SE 18A.
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 22 of 33
See SE 18A.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
(d) Progress Report Due
Date(s) and Required
Elements
See 18A
See 18A
conclusion that
education of the
student in a less
restrictive
environment, with the
use of supplementary
aides and services
could not be achieved
satisfactorily. See SE
18A.
PI
SE 22
IEP
Implementatio
n and
availability
SE 32
Parent
advisory
council for
special
education

Student record
review
Due to the inaccuracy
of service delivery
grids, it is impossible
for the district to
implement IEPs as
written. As a result, the
district is not
implementing IEPs as
written. See 18A.
Document
review and
interview
The district has
established PAC bilaws and has
conducted its annual
parents’ rights
informational meeting.
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 23 of 33
Criterion
SE 41
Age span
requirements
SE 44
Procedures for
recording
suspensions
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)

NI
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
Document
review and
interview
The district has an
approved age span
waiver from DESE for
the 2010-2011 school
year evidencing full
compliance with this
criterion.
Document
review and
interview
The district does not
have procedures for
recording and tracking
suspensions, including
suspension from
special transportation.
The district will develop
procedures for recording
and tracking suspensions
that include suspensions
from special
transportation.
Please submit:
1. A description of the
district’s procedures along
with the name and
title/role(s) of the person(s)
responsible.
Provide training, district
wide, to all staff
responsible for the
implementation and
internal oversight and
tracking system of
suspensions.
2. Documentation (agendas,
signed attendance sheets
indicating the title/role of
staff, presenter information,
training materials, etc.) that
training was conducted by
September 30, 2011.
Following the
implementation of all
1. Submit evidence of
recorded and tracked student
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 24 of 33
(d) Progress Report Due
Date(s) and Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
corrective actions, submit
documentation that the
district has successfully
recorded and tracked six
months of suspensions.
*Please note that when
monitoring the district
must maintain the
following documentation
and make it available to
the Department upon
request: a) List of student
names and grade levels
for the record review; b)
Date of the review; c)
Name of person(s) who
conducted the review,
their roles(s), and their
signature(s).
SE 45
Procedures for
suspension up
to 10 days and
after 10 days
NI
Document
review and
interview
The district does not
have procedures for
the suspension of
special education
students suspended up
to 10 days and after 10
days.
The district will develop
appropriate procedures for
the suspension of special
education students up to 10
days and after 10 days and
will include these
procedures in the district’s
2011 – 2012 Student
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 25 of 33
(d) Progress Report Due
Date(s) and Required
Elements
suspensions for a six month
period;
2. Provide a root cause
analysis of any continued
non-compliance and;
3. A description of the
district’s plan to remedy
further non-compliance by
February 29, 2012.
Please submit:
1. A description of district
procedures.
2. A description of the
internal oversight and
tracking system indicating
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
Handbooks.
Develop an internal
oversight and tracking
system to ensure that the
suspension of eligible
students suspended up to
and after 10 days continue
to receive FAPE, and that
the school provides
additional procedural
safeguards for students
prior to any suspension
beyond 10 consecutive
days or more than 10
cumulative days (if there is
a pattern of suspension) in
any school year.
Provide training to
administrative, secretarial,
and special education staff
responsible for
implementation of the
internal oversight and
tracking system for the
requirements of this
criterion.
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 26 of 33
(d) Progress Report Due
Date(s) and Required
Elements
the person(s) and their
role/title(s) responsible for
oversight.
3. Documentation of training
(signed attendance sheets
indicating the title/role of
staff, agendas, the name and
title of the presenter, training
materials).
4. Copies of the pages of the
2011-2012 student
handbooks containing the
relevant procedures by
September 30, 2011.
Submit the results of the
internal review and report:
1. The number of records
reviewed;
2. The number of records in
compliance;
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
Conduct an internal review
of a sampling of records of
special education students
who have been suspended
up to and after 10 days,
subsequent to the district’s
implementation of all
corrective actions, to
ensure that the discipline
of eligible students meets
all requirements including
documentation that
manifestation
determination meetings
were conducted and
students continued to
receive FAPE.
*Please note that when
monitoring the district
must maintain the
following documentation
and make it available to
the Department upon
request: a) List of student
names and grade levels
for the record review; b)
Date of the review; c)
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 27 of 33
(d) Progress Report Due
Date(s) and Required
Elements
3. For all records not in
compliance with this
criterion, determine the root
cause(s) of the noncompliance and;
4. The district’s plan to
remedy any non-compliance
by February 29, 2012.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
(d) Progress Report Due
Date(s) and Required
Elements
Name of person(s) who
conducted the review,
their roles(s), and their
signature(s).
SE 47
Procedural
requirement
for students not
yet eligible
NI
Document
review and
interview
The district does not
have discipline
procedures for students
who are not yet
determined eligible for
special education.
The district will develop
procedures for students not
yet eligible for special
education and include
these in the districts 20112012 Student Handbooks.
Develop an internal
oversight and tracking
system to ensure that
students not yet eligible for
special education receive
all protections unless the
student is subsequently
determined not to be
eligible.
Provide training to staff
responsible for
implementation of the
internal oversight and
tracking system on the
district’s discipline
procedures for students not
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 28 of 33
Please submit:
1. A description of the
district’s procedures.
2. A description of the
internal oversight and
tracking system including the
person(s) and their
role/title(s) responsible for
oversight.
3. Documentation (signed
attendance sheets indicating
the title/role of staff,
agendas, the name and title
of the presenter, training
materials) of training.
4. Copies of the pages of the
2011-2012 student
handbooks containing the
relevant procedures by
September 30, 2011.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
(d) Progress Report Due
Date(s) and Required
Elements
yet found eligible.
Conduct an internal review
of records for any
student(s) who have been
suspended up to and after
10 days who have not yet
been determined eligible,
subsequent to the district’s
implementation of all
corrective actions.
SE 48
PI
Student record
Students on IEPs who
1. The number of records
reviewed;
2. The number of records in
compliance with this
criterion;
*Please note that when
monitoring the district
must maintain the
following documentation
and make it available to
the Department upon
request: a) List of student
names and grade levels
for the record review; b)
Date of the review; c)
Name of person(s) who
conducted the review,
their roles(s), and their
signature(s).
3. For all records not in
compliance with this
criterion, determine the root
cause(s) of the noncompliance and;
Develop procedures,
Please submit:
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 29 of 33
Submit the results of the
internal review and report:
4. The district’s plan to
remedy the non-compliance
by February 29, 2012.
Criterion
Equal
opportunity to
participate in
educational on
academic,
extracurricular
and ancillary
programs, as
well as
participation in
regular
education.
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
review and
interview
do not meet MCAS
proficiency are not
provided with MCAS
educational
proficiency plans
which are provided to
nondisabled students
who have not yet
passed MCAS.
including an internal
oversight and tracking
system, to ensure that
educational proficiency
plans are developed for all
eligible students who do
not meet MCAS
proficiency.
Provide training to
responsible staff on the
new procedures for
developing educational
proficiency plans for
eligible students who do
not meet MCAS
proficiency and the
implementation of the
internal oversight and
tracking system.
Conduct an internal review
of the records of eligible
students who did not meet
MCAS proficiency after all
corrective actions have
been implemented to
ensure that educational
proficiency plans were
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 30 of 33
(d) Progress Report Due
Date(s) and Required
Elements
1. A description of the
district’s procedures.
2. A description of the
oversight and tracking
system, including title/role(s)
of the person(s) responsible.
3. Documentation (agendas,
signed attendance sheets
indicating the title/role of
staff, presenter information,
training materials) of training
conducted by September 30,
2011.
Submit the results of the
internal review and report:
1. The number of records
reviewed;
2. The number of those
records in compliance;
3. For all records not in
compliance with this
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
developed.
*Please note that when
monitoring the district
must maintain the
following documentation
and make it available to
the Department upon
request: a) List of student
names and grade levels
for the record review; b)
Date of the review; c)
Name of person(s) who
conducted the review,
their roles(s), and their
signature(s).
SE 52
Appropriate
certifications/
licenses –
related service
providers
NI
Student record
review and
interview
The district’s
occupational therapist
is not certified or
licensed. See SE 2.
See SE 2.
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 31 of 33
(d) Progress Report Due
Date(s) and Required
Elements
criterion, determine the root
cause(s) of the noncompliance and;
4. The district’s plan to
remedy the non-compliance
by February 29, 2012.
See SE 2.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
SE 53
Use of paraprofessionals

Document
review and
interview
The district’s current
practices regarding the
role and
responsibilities of
paraprofessionals
indicate that
paraprofessionals do
not design instruction.
Licensed supervisors
are always proximate
and readily available to
provide supervision.
SE 54
Professional
development

Document
review
The district provided
all required
professional
development training
to professional staff
during the 2010-2011
school year. Training
topics included:
state and federal
special education
requirements, local
special education
policies and
procedures,
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 32 of 33
(d) Progress Report Due
Date(s) and Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented
or Not Implemented:
(c) Required
Corrective Action
and Timelines for
Implementation
analyzing &
accommodating
diverse learning styles,
differentiated
instruction, and
methods of
collaboration.
Mount Greylock Regional School District Coordinated Program Review Mid-cycle Report
July 19, 2011
Page 33 of 33
(d) Progress Report Due
Date(s) and Required
Elements
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REVIEW
School District: Mount Greylock Regional School District
M I D – CY C L E P R O G R E S S R E P O R T
Date Prepared: ____________________________________
Prepared by: _____________________________________________________________
(name and title)
Criterion: _______________________
Topic: _________________________________________________________________
For each criterion for which you prepare a progress report, please



make a copy of this cover page,
fill in the information requested above, and
attach a complete description of the corrective action taken and any accompanying documentation.
(Description of corrective action for each criterion and any accompanying documentation should include all
of the “Progress Report Required Elements” for that criterion in the Mid-cycle Report.)
Send the whole set of completed progress reports to:
Darlene Lynch, Director
Program Quality Assurance Services
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906