The Commonwealth of Massachusetts
Department of Education
350 Main Street, Malden, Massachusetts 02148-5023
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
May 30, 2006
Richard Grandmont, Superintendent
Medway Public Schools
45 Holliston Street
Medway, MA 02053
Re: Mid-cycle Coordinated Program Review Report
Dear Superintendent Grandmont:
Enclosed is the Department of Education's Mid-cycle Coordinated Program Review Report (Mid-Cycle Report). This report
contains findings based on onsite monitoring conducted to verify the implementation and effectiveness of corrective action
approved by the Department to address findings of noncompliance included in the Medway Public School District Coordinated
Program Review Report issued on June 12, 2003. The Mid-cycle Report also contains findings based on onsite monitoring of
special education compliance criteria that have been newly created or substantially changed in response to IDEA 2004.
As you know, another component of the Department’s Mid-cycle Review is the review of your school district or charter
school's self-assessment in the area of English learner education (ELE). (In the remainder of this letter, please read “district”
as meaning “school district or charter school.”) The purpose of this review is to determine whether your district is
implementing the significant changes in M.G.L. Chapter 71A, governing the education of limited English proficient students,
that were adopted by voters by means of Question 2 in 2002. The Department has reviewed your district’s ELE selfassessment documents and, based solely on that self-assessment, is providing you in this report with comments on your ELE
program and, where necessary, corrective action to be implemented. Your district is urged to request technical assistance in
relation to any of these comments or prescribed corrective action. To secure assistance, you may consult with your Mid-cycle
Review Chairperson or call Robyn Dowling-Grant in Program Quality Assurance Services at 781-338-3732. You may also
consult with staff in the Department’s Office of Language Acquisition and Achievement at 781-338-3534 and obtain additional
ELE guidance documents through the Department’s web site at http://www.doe.mass.edu/ell/ .
We are pleased to indicate that the Department of Education has found your district's approved Corrective Action Plan to have
been implemented and to have been effective in remedying previously identified noncompliance issues in the areas of Special
Education. The Department has also found your district to have implemented those special education compliance criteria that
were created or substantially changed in response to IDEA 2004. Finally, the Department of Education has found your district
to have implemented the revised requirements of M.G.L. c. 71A. The findings of the Department are included in the attached
Follow-up Monitoring Report. You and your entire staff are to be congratulated for your success in implementing not only all
required corrective action, but also all new special education and ELE requirements.
The Department will notify you of your district's next regularly scheduled Coordinated Program Review several months before
it is to occur. At this time we anticipate the Department's next routine monitoring visit to occur sometime during the 20082009 school year, unless the Department determines that there is some reason to schedule this visit earlier.
Medway Public School District Coordinated Program Review Mid-cycle Report
May 26, 2006
Page 1 of 13
While the Department of Education found your district to have resolved noncompliance issues in the area of special education,
the Department’s onsite team identified issues of noncompliance with ELE criteria.
In all instances where noncompliance has been found, the Department has prescribed corrective action for the district that must
be implemented without delay. You will find these requirements for corrective action included in the attached report, along
with requirements for progress reporting. Please provide the Department with your written assurance that all of the
Department's requirements for corrective action will be implemented by your school district within the timelines specified.
Your statement of assurance must be submitted to the Mid-cycle Review Chairperson by June 16, 2006.
Your staff's cooperation throughout these follow-up monitoring activities is appreciated. Should you like clarification of any
part of our report, please do not hesitate to contact the Mid-cycle Review Chairperson at 781-338-3722.
Sincerely,
Susan D. Nichols, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
Cc:
David P. Driscoll, Commissioner of Education
Susan Connolly, School Committee, Chairperson
Denise Rochlin, District Program Review Follow-up Coordinator
Encl.: Mid-cycle Coordinated Program Review Report
Medway Public School District Coordinated Program Review Mid-cycle Report
May 26, 2006
Page 2 of 13
MASSACHUSETTS DEPARTMENT OF EDUCATION
MID-CYCLE COORDINATED PROGRAM REVIEW REPORT
Medway Public School District
ONSITE VERIFICATION OF CORRECTIVE ACTION PLAN IMPLEMENTATION
AND/OR IDENTIFICATION OF ADDITIONAL NONCOMPLIANCE REQUIRING CORRECTIVE ACTION
Date of Coordinated Program Review (CPR): February 3 – 7, 2003
Date of Coordinated Program Review Corrective Action Plan Approval: September 2, 2003
Dates of Corrective Action Plan Progress Reports:
February 10, 2004, July 28, 2004, September 24, 2004, February 18, 2005, August 22, 2005, November 7, 2005
Dates of this Mid-cycle Review Onsite Visit: April 10-13, 2006
Date of this Report: May 30, 2006
PLEASE NOTE THAT THIS REPORT IS IN SEVERAL SECTIONS.
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action
Determined
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
Special Education Criteria Originally Cited in
CPR Report and Monitored in Mid-cycle
SE 18 B
Determination
of placement;
provision of
IEP to parent

Interviews
Student
records
At the team meeting and after
the development of the IEP, the
Team is determining the least
restrictive placement consistent
with the needs of the student
and providing the IEP to the
Medway Public School District Coordinated Program Review Mid-cycle Report
May 26, 2006
Page 3 of 13
Required Corrective Action,
Timelines for
Implementation,
and Progress Reporting
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action
Determined
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
parent.
SE 19
Extended
evaluations

SE 20
Least
restrictive
program
selected

SE 21
School day and
school year
requirements

Interviews
Student
records
Interviews
Student
records
The district is selecting the least
restrictive placement
environment appropriately for
students.
Documentation
Interviews
Student
records
Documentation
SE 24
Notice to
parents re.
proposal or
refusal to
Required school personnel
understand the extended
evaluation regulations and
procedures are implemented
when required.

Interviews
Student
records
The school district is routinely
considering the need for an
educational program that is less
than or more than the regular
school day or school year for
students, appropriately.
The district provides the
mandated written notices to
parents.
initiate/evaluate/
Medway Public School District Coordinated Program Review Mid-cycle Report
May 26, 2006
Page 4 of 13
Required Corrective Action,
Timelines for
Implementation,
and Progress Reporting
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action
Determined
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
provision of
FAPE
SE 25
Parental
consent

SE 32
Parent
advisory
council for
special
education

SE 34
Continuum of
alternative
services and
placement

Interviews
Student
records
Interviews
Documentation
Interviews
Documentation
The district has a process to
obtain parental consent when
required and a process to
monitor and follow-up with
parents when consent has not
been received in a timely
manner for proposed IEPs.
The school district has
established a district-wide
parent advisory council (PAC).
on special education The PAC
has by-laws and officers,
scheduled meetings and joint
training throughout the year,
and meets regularly with the
Director of Special Education.
The school district is providing
or arranging for the provision of
elements of the IEP of students
in need of special education
from the ages of three through
Medway Public School District Coordinated Program Review Mid-cycle Report
May 26, 2006
Page 5 of 13
Required Corrective Action,
Timelines for
Implementation,
and Progress Reporting
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action
Determined
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
twenty-one, ensuring a
continuum of services.
SE 54
Professional
development

SE 56
Special
education
programs and
services are
evaluated

Interviews
Documentation
The district submitted evidence
that it has provided professional
development for staff regarding
state and federal special
education requirements and
special education policies and
procedures, analyzing and
accommodating diverse learning
styles of all students, and
methods of collaboration among
teachers, paraprofessionals and
teacher assistants.
The school district submitted
verification that special
education programs, services
and administrative areas are
regularly evaluated.
Medway Public School District Coordinated Program Review Mid-cycle Report
May 26, 2006
Page 6 of 13
Required Corrective Action,
Timelines for
Implementation,
and Progress Reporting
Criterion
Number
and
Topic
Criterion
Implemented

Method(s) of
Verification
Basis of Determination that
Criterion was Implemented
(Refer to full
text of 20052006 CPR
requirements)
Criterion
Determined
to be
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Special Education Criteria created or revised in
response to IDEA-2004
SE 6
Determination
of Transition
Services

Interviews
Student
records
Documentation
SE 8
IEP Team
composition
and attendance

Interviews
Student
records
The school district is providing
transition services for students
15 years and older, and takes
into account the student’s future
goals, post-secondary education,
vocational training, integrated
employment, continuing and
adult education, adult services,
independent living, or
community participation.
Student records indicate that all
required participants attended
most IEP Teams.
Documentation
SE 12
Frequency of
re-evaluation

Interviews
Student
records
The district conducts full threeyear re-evaluations and
implements re-evaluation
procedures for students.
Medway Public School District Coordinated Program Review Mid-cycle Report
May 26, 2006
Page 7 of 13
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
SE 13
Progress
reports and
content

Interviews
Student
records
Documentation
SE 14
Review and
revision of
IEPs

SE 17
Initiation of
services at age
three and early
intervention
transition
procedures

SE 18 A #1
and #2
IEP
development
and content

Interviews
The district provides parents
with progress reports of
students’ progress toward
reaching the goals
set in the IEP at least as often as
parents are informed of the
progress of non-disabled
students.
The school district is reviewing
and revising IEPs annually.
Student
records
Interviews
Student
records
Interviews
Student
records
Documentation
The school district implements
procedures for the identification
of students who require special
education services by age three.
Transition planning occurs
consistently between the district
and referring agency to ensure
services are implemented in
accordance with federal
requirements.
Upon determining that the
student is eligible for special
education, the IEP Team
develops an IEP at the Team
meeting using evaluation
information to guide
development of measurable,
annual goals and objectives,
including individually designed
Medway Public School District Coordinated Program Review Mid-cycle Report
May 26, 2006
Page 8 of 13
instruction for the student.
SE 25B
Resolution of
disputes

Interviews
Student
records
Documentation
SE 30
Notice of
procedural
safeguards

Interviews
Student
records
Interviews
SE 46
Procedures for
suspension of
students with
disabilities
more than 10
days

Student
records
The district has not had any
recent disputes that were
resolved by the BSEA. They
were aware, however, of the
requirement for a resolution
session prior to a hearing unless
the district and parent agree to
waive this session or they agree
to use mediation.
The district is providing the
Notice of Procedural Safeguards
brochure.
The district has policies and
procedures that meet the
requirements of the regulations
when disciplining students with
disabilities.
Documentation
Medway Public School District Coordinated Program Review Mid-cycle Report
May 26, 2006
Page 9 of 13
Medway Public School District
English Learner Education (ELE) Requirements
Mid-Cycle Review Comments and Corrective Action Based on the Department’s Review Of Local Self-Assessments
(Please refer to full text of 2005-2006 CPR-ELE legal requirements and related implementation guidance at
http://www.doe.mass.edu/pqa/review/cpr/instrument/chapter71A.doc)
ELE Criterion
Number
and
Topic
Comments Based on the Department’s Review of Local
ELE Self-Assessment
Required Corrective Action, Timelines for Implementation, and Progress
Reporting
ELE 1
Annual
Assessment
The school district has not annually assessed (using approved
tests and administered by qualified staff) the English
proficiency of all limited English proficient (LEP) students
The district must develop procedures to ensure annual assessments and the
training of personnel to ensure the appropriate administration of required annual
assessments. Provide evidence that LEP students participate in annual
assessments by September 1, 2006.
ELE 2
MCAS
Participation
The school district did not submit any evidence that limited
English proficient students, who are required to, participate in
the annual administration of the MCAS exam.
The district must develop policies and procedures for limited English proficient
students’ MCAS participation. Submit the policies and procedures by September
1, 2006.
ELE 3
Initial
Identification
The school district has procedures to seek and identify limited
English proficient students. The school district has a Home
Language Survey that is sent to all families.
The school district must assess students whose home language survey indicates a
first language not English, by trained professional staff for English proficiency in
reading, writing, speaking and listening. Submit evidence of trained staff and the
appropriate assessment tools used for identification by September 1, 2006. For
guidance on this topic see http://www.doe.mass.edu/ell/identify_lep.html.
ELE 4
Waiver
Procedures
The school district does not have waiver policies and forms in
place, consistent with M.G.L. Chapter 71A
The district must develop policies and procedures for the parent’s right to waive
ELE services. The district must also develop the waiver forms. Submit policies
and procedures, along with waiver forms, by September 1, 2006.
Medway Public School District Coordinated Program Review Mid-cycle Report
May 26, 2006
Page 10 of 13
ELE Criterion
Number
and
Topic
Comments Based on the Department’s Review of Local
ELE Self-Assessment
Required Corrective Action, Timelines for Implementation, and Progress
Reporting
ELE 5
Program
Placement and
Structure
The school district reports that some English language
services are provided in class and pull-out by the foreign
language teacher at the middle school and the reading
specialist at the elementary level.
The district must develop a program and placement structure for LEP students
and submit the program’s description to the Department by September 1, 2006.
ELE 6
Program Exit
and Readiness
The school district does not have program exit criteria,
procedures, and appropriate forms to document the student’s
progress and the decision to exit the student from the program.
The school district must develop policies and procedures and forms to use for
limited English proficient students’ program exit. Submit policies, procedures
ands forms by September 1, 2006.
ELE 7
Parent
Involvement
The school district has not developed a mechanism to engage
the parents of LEP students in matters pertaining to their
children’s education.
The district must develop policies and procedures for involvement of parents of
limited English proficient students. Submit policies and procedures to the
Department by September 1, 2006.
ELE 8
Declining Entry
to a Program
The district does not have policies and procedures regarding
students whose parents have declined entry to an ELL
program.
The district must develop policies and procedures for systems that support LEP
students whose parent have declined entry in the ELL program. Submit policies
and procedures to the Department by September 1, 2006.
ELE 9
Instructional
Grouping
The district does not have policies and procedures regarding
the instructional grouping of LEP students.
The district must develop policies and procedures regarding the instructional
grouping of LEP students. Submit policies and procedures to the Department by
September 1, 2006.
ELE 10
Parental
Notification
The district does not have policies, procedures, or supporting
documentation regarding the required elements of parent
notices.
The district must develop policies and procedures regarding notices sent to
parents of LEP students. In addition, the district must develop notice forms that
include all required elements. Submit policies and procedures and a sample
notice form to the Department by September 1, 2006.
Medway Public School District Coordinated Program Review Mid-cycle Report
May 26, 2006
Page 11 of 13
ELE Criterion
Number
and
Topic
ELE 11
Equal Access to
Academic
Programs and
Services
ELE 12
Equal Access to
Nonacademic
and Extracurricular
Programs
ELE 13
Follow-up
Support
ELE 14
Licensure and
Fluency
Requirements
Comments Based on the Department’s Review of Local
ELE Self-Assessment
Required Corrective Action, Timelines for Implementation, and Progress
Reporting
The district does not address the requirements of equal access
to academic programs and services for LEP students.
The district must develop policies and procedures regarding equal access to
academic programs and services for LEP students. Submit the district’s policies
and procedures by September 1, 2006.
The district does not address the requirements of equal access
to nonacademic and extracurricular programs for LEP
students.
The district must develop policies and procedures regarding equal access to
nonacademic and extracurricular programs for LEP students. Submit the
district’s policies and procedures by September 1, 2006.
The district did not describe how students are monitored for
the two years after exiting the ELE program and what type of
language support services are provided.
Submit a description of the policy and procedures for monitoring students for two
years after exiting the ELE program, and the type of language support services,
and include all forms developed in support of this standard by September 1,
2006.
The district must have an ESL certified teacher in place, as
well as teachers at each grade level, as appropriate, who are
trained in Sheltered English Immersion.
Submit a professional development plan for providing teachers with the Sheltered
English Immersion training that is required. The district should also submit
evidence of an ESL-certified teacher. This plan will be submitted to the
Department by September 1, 2006.
Teachers who instruct in SEI classrooms must have a content license and
ESL/ELL license; or have a content license and co-teach with another teacher
who holds an ESL/ELL license; or have a content license and have obtained
intense and sustained professional development in
(1) second language learning and teaching;
(2) sheltering content instruction;
(3) assessment of speaking and listening; and
(4) teaching reading and writing to limited English proficient students. (See
http://www.doe.mass.edu/ell/news04/0615qualifications.pdf)
Medway Public School District Coordinated Program Review Mid-cycle Report
May 26, 2006
Page 12 of 13
ELE Criterion
Number
and
Topic
ELE 15
Professional
Development
Requirements
ELE 16
Equitable
Facilities (To be reviewed
during next
CPR visit)
ELE 17
DOE Data
Submission
Requirements
and Program
Evaluation
ELE 18 Records
of LEP
Students(To be reviewed
during next
CPR visit.)
Comments Based on the Department’s Review of Local
ELE Self-Assessment
The district must have ongoing professional development
regarding the provision of high quality instruction for LEP
students.
Required Corrective Action, Timelines for Implementation, and Progress
Reporting
Submit a professional development plan for providing teachers with ongoing
training regarding the instruction of LEP students by September 1, 2006.
To be reviewed during the next CPR visit.
The district did not provide a plan for evaluating the
effectiveness of the ELE program in meeting the goals of the
program.
Submit the district’s plan to evaluate the effectiveness of the ELE program in all
programmatic areas, including steps to make appropriate program adjustments or
changes that are responsive to the outcomes of the program evaluation by
September 1, 2006.
To be reviewed during the next CPR visit.
Medway Public School District Coordinated Program Review Mid-cycle Report
May 26, 2006
Page 13 of 13