Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street, Malden, Massachusetts 02148-4096
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
July 20, 2011
Dr. Anthony Pope, Superintendent
Marlborough School District
17 Washington Street
Marlborough, MA 01752
Re: Mid-cycle Report
Dear Superintendent Pope:
Enclosed is the Department of Elementary and Secondary Education's Mid-cycle Report
based on the onsite visit conducted in your district in March 2011. During the Mid-Cycle
Review the Department monitored selected special education criteria to determine your
district’s compliance with special education laws and regulations. The review consisted
of information gathered from one or more of the following activities: interviews, review
of student records, examination of documentation, and classroom observations.
The Department determined that one or more of the criteria monitored in your district
was “Partially Implemented” or “Not Implemented.” In all instances where
noncompliance was found, the Department has prescribed corrective action for the
district. This corrective action must be implemented as soon as possible, but in no case
later than a year from the date of this report. You will find these requirements for
corrective action included in the enclosed report, along with requirements for submitting
progress reports using the enclosed form.
Please provide the Department with your written assurance that all of the required
corrective action will be implemented by your district within the timelines specified in
the report. You must submit your statement of assurance to Darlene Lynch, Director,
Program Quality Assurance Services, by August 5, 2011.
1
Your staff's cooperation throughout this Mid-cycle Review is appreciated. If you have
questions about this letter or the enclosed report, please do not hesitate to contact Joan
Brinckerhoff at 781-338-3715.
Sincerely,
Joan Brinckerhoff, Ph.D., Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
cc:
Mitchell D. Chester, Ed.D, Commissioner of Elementary and Secondary
Education
Elizabeth Y. Ahern, Ed. D., Supervisor, Program Quality Assurance Services
Mayor Nancy Stevens, School Committee Chairperson
Ned Pratt, Local Program Review Coordinator
Encs: Mid-cycle Report
Mid-cycle Progress Report Form
2
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REPORT
MARLBOROUGH PUBLIC SCHOOL DISTRICT
Dates of the Mid-cycle Review Onsite: March 30, 2011
Date of this Report: July 20, 2011
PLEASE NOTE THAT THIS REPORT IS IN TWO SECTIONS.
Required Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 7
Transfer of
parental
rights at age
of majority
and student
participation
and consent
at the age of
majority
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Student
Records
Staff
Interviews
Basis of Determination
about Criterion
A review of student records
and staff interviews
demonstrated that one year
prior to a student reaching
age 18, the district does not
consistently inform the
student and parent of the
student’s right at age 18 to
make all decisions in
relation to special education
programs and services.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
The district must review and update their
procedures related to the transfer of parental
rights at the age of majority. The district must
also provide training on the updated
procedures to appropriate staff members.
Please see Administrative Advisory SPED
2011-1
www.doe.mass.edu/sped/advisories/11_1.html.
Additionally, the district must develop an
internal oversight and tracking system to
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 1 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
The district will
submit the
updated
procedures and
evidence of
staff training,
which will
include but not
be limited to a
training agenda,
attendance
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
Additionally, in some
instances, the district is also
securing written student
consent at age 17.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
ensure that one year prior to a student reaching
age 18, the district informs the student and
parent of the student’s right at age 18 to make
all decisions in relation to special education
programs and services and upon reaching age
18, the school district implements procedures
to ensure obtaining consent from the student to
continue the student’s special education
program.
Subsequent to the completion of all corrective
actions, the district must conduct internal
monitoring of student records. The student
records selected should be students who turned
17 and 18 years old after the implementation
of all corrective actions to ensure that the
revised procedures related to the transfer of
parental rights at the age of majority are
followed.
*Please note when conducting internal
monitoring the district must maintain the
following documentation and make it
available to the Department upon request:
a) List of student names and grade levels
for the records reviewed; b) Date of the
review; c) Name of person(s) who
conducted the review, with their role(s) and
signature(s).
(b) Progress
Report Due
Date(s) and
Required
Elements
sheet and
copies of the
materials
presented.
Please submit
this to the
Department on
or before
October 31,
2011.
Submit the
description of
the internal
oversight and
tracking system
and identify the
person(s)
responsible for
the oversight,
including the
date of the
system’s
implementation.
Submit this
information by
October 31,
2011.
Submit the
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 2 of 24
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
results of an
administrative
review of
student records.
Indicate the
number of
records
reviewed, the
number found
to be compliant,
an explanation
of the root
cause for any
continued
noncompliance
and a
description of
additional
corrective
actions taken by
the district to
address any
identified
noncompliance.
Please submit
this to the
Department on
or before
March 30,
2012.
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 3 of 24
Criterion
SE 52A
Registration
of
educational
interpreters
Criterion
Implemented


Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Document
Review
Staff
Interviews
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
The district currently does
not have any students
enrolled who require the
services of an educational
interpreter for the deaf and
hard of hearing. The district
has procedures in place that
indicate that a person acting
in this capacity would be
registered with the
Massachusetts Commission
for the Deaf and Hard of
Hearing.
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 4 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
Additional Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 1
Assessments
Appropriately
Selected
Criterion
Implemented


Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Document
Review
Student
Records
Staff
Interviews
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
Documentation,
interviews with staff
members and a review of
student records
demonstrated that there is
a process in place to
appropriately select and
administer assessments in
a language most likely to
yield accurate
information on what the
student knows and can do
academically,
developmentally and
functionally for those
students who are
identified as Limited
English Proficient. The
district maintains a list of
assessors who can
evaluate students in
Spanish and Portuguese.
The Bilingual Verbal
Ability Tests is used to
determine fluency for
testing and whether an
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 5 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
assessment needs to be
conducted in the native
language. Samples of
translated assessment
reports were provided
and evident in the student
records for various grade
levels.
SE 2
Required and
Optional
Assessments
PI
Document
Review
Student
Records
Staff
Interviews
A review of student
records demonstrated that
students are assessed in
all areas related to the
suspected disability,
however, it was noted
that in some instances the
educational assessment
by a representative of the
school district, including
a history of the student’s
educational progress in
the general curriculum
was not always
completed.
Develop an internal oversight and
tracking system to ensure that
appropriate staff members complete
an educational assessment that
includes a history of the student’s
education progress in the general
curriculum. Once the oversight and
tracking system has been developed
the district must disseminate this
information to all Team
chairpersons.
The district must conduct an
administrative review of student
records for students who have
undergone an eligibility
determination subsequent to the
district’s implementation of all
corrective action activities to
determine if the district is
compliant with the requirements of
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 6 of 24
Submit the
description of the
internal oversight
and tracking
system and
identify the
person(s)
responsible for
the oversight,
including the date
for the system’s
implementation.
The district must
also provide
evidence that
information on
the tracking
system has been
disseminated to
Team
chairpersons.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
this criterion.
*Please note when conducting
internal monitoring the district
must maintain the following
documentation and make it
available to the Department upon
request: a) List of student names
and grade levels for the records
reviewed; b) Date of the review;
c) Name of person(s) who
conducted the review, with their
role(s) and signature(s).
(b) Progress
Report Due
Date(s) and
Required
Elements
Evidence may
include but not be
limited to
memorandums,
training/meeting
agendas or email
correspondence.
Please submit
this to the
Department on or
before October
31, 2011.
Submit the
results of the
administrative
review of student
records. Indicate
the number of
records reviewed,
the number found
to be compliant,
an explanation of
the root cause for
any continued
noncompliance
and a description
of additional
corrective actions
taken by the
district to address
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 7 of 24
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
any identified
noncompliance.
Please submit
this to the
Department on or
before March 30,
2012.
SE 6
Transition
PI
Student
Records
A review of student
records indicated that the
IEP Team does not
consistently review each
student’s Transition
Planning Form (TPF)
annually and update
information on the form
and the IEP, as
appropriate.
The district must train appropriate
high school staff members on the
requirements related to the use of
the Transition Planning Forms.
Additionally, the district must
develop an internal oversight and
tracking system to ensure that IEP
Teams annually review Transition
Planning Forms and update the
form and IEP, as necessary.
The district must conduct an
administrative review of student
records for transition planning
completed subsequent to the
district’s implementation of all
corrective action activities to
determine if the district is
compliant with the requirements of
this criterion.
Please note when conducting
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 8 of 24
Submit the
description of the
internal oversight
and tracking
system and
identify the
person(s)
responsible for
the oversight,
including the date
for the system’s
implementation.
Also, please
provide evidence
that appropriate
staff members
have been trained
on the use of the
Transition
Planning Forms.
Evidence may
include but not be
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
internal monitoring, that the
district must maintain the
following documentation and
make it available to the
Department upon request: a)
List of the student names and
grade level for the records
reviewed; b) Date of the review;
c) Name of person(s) who
conducted the review, their
role(s), and signature(s).
(b) Progress
Report Due
Date(s) and
Required
Elements
limited to
training
materials,
attendance sheets
and meeting
agendas. Please
submit this to the
Department on or
before October
31, 2011.
Submit the
results of the
administrative
review of student
records. Indicate
the number of
records reviewed,
the number found
to be compliant,
an explanation of
the root cause for
any continued
noncompliance
and a description
of additional
corrective actions
taken by the
district to address
any identified
noncompliance.
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 9 of 24
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
Please submit
this to the
Department on or
before March 30,
2012.
SE 8
Team
Composition
and Attendance

Student
Records
Staff
Interviews
A review of student
records and staff
interviews indicated that
Team composition at IEP
meetings is consistent
with the requirements. In
instances when an IEP
Team member may be
unavailable, the district
and parent come to an
agreement to excuse the
Team member, the
parent’s agreement or
consent is in writing and
that Team member
submits in writing any
input they have related to
the IEP development
when appropriate.
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 10 of 24
Criterion
SE 9
Timelines for
Eligibility
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Student
Records
Staff
Interviews
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
A review of student
records and interviews
with staff members
indicated that the district
does not consistently
determine eligibility and
propose an IEP to the
parent within 45 days of
receiving signed consent.
The district must conduct a root
cause analysis of the continued
noncompliance in order to
determine the underlying cause(s)
and develop appropriate corrective
action steps, which must include the
development of an oversight and
tracking system to ensure
compliance with timelines for
eligibility.
The district must conduct an
administrative review of student
records for eligibility determination
timelines completed subsequent to
the district’s implementation of all
corrective action activities to
determine if the district is
compliant with the requirements of
this criterion.
Please note when conducting
internal monitoring that district
must maintain the following
documentation and make it
available to the Department upon
request: a) List of the student
names and grade level for the
records reviewed; b) Date of the
review; c) Name of person(s) who
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 11 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
Please submit a
narrative
description of the
outcomes of the
root cause
analysis and the
corresponding
corrective actions
taken, including a
description of the
tracking system
and the person(s)
responsible for
oversight. Please
submit this to the
Department on or
before October
31, 2011.
Submit the
results of the
administrative
review of student
records. Indicate
the number of
records reviewed,
the number found
to be compliant,
an explanation of
the root cause for
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
conducted the review, their
role(s), and signature(s).
SE 13
Progress
Reports

Student
Records
A review of student
records indicated that
parents receive reports on
the student's progress
toward reaching the goals
set in the IEP at least as
often as parents are
informed of the progress
of non-disabled students
and that progress reports
include the student’s
progress toward the
annual goals in the IEP.
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 12 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
any continued
noncompliance
and a description
of additional
corrective actions
taken by the
district to address
any identified
noncompliance.
Please submit
this to the
Department on or
before March 30,
2012.
Criterion
SE 14
Review and
Revision of the
IEP
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Student
Records
Staff
Interviews
Basis of Determination
about Criterion
A review of student
records and interviews
with staff members
indicated that for students
placed in out of district
programs, the district
does not consistently
convene IEP Team
meetings at least
annually, on or before the
anniversary date of the
IEP, as required.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
The district must conduct a root
cause analysis of the continued
noncompliance in order to
determine the underlying cause and
develop appropriate corrective
action steps, which must include the
development of an oversight and
tracking system to ensure that IEPs
for out of district students are
reviewed annually.
The district must conduct an
administrative review of student
records for out-of-district students
who have had an annual review
completed subsequent to the
district’s implementation of all
corrective action activities to
determine if the district is
compliant with the requirements of
this criterion.
*Please note when conducting
internal monitoring the district
must maintain the following
documentation and make it
available to the Department upon
request: a) List of student names
and grade levels for the records
reviewed; b) Date of the review;
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 13 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
Please submit a
narrative
description of the
outcomes of the
root cause
analysis and the
corresponding
corrective actions
taken, including a
description of the
tracking system
and the person(s)
responsible for
oversight. Please
submit this to the
Department on or
before October
31, 2011.
Submit the
results of the
administrative
review of
records. Indicate
the number of
records reviewed,
the number found
to be compliant,
an explanation of
the root cause for
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
c) Name of person(s) who
conducted the review, with their
role(s) and signature(s).
SE 17
Initiation of
Services and
Early
Intervention
Transition
Procedures

Student
Records
Staff
Interviews
Interviews with staff
members and a review of
student records indicated
that the district has a
process in place to
quickly respond to
referrals from Early
Intervention to ensure the
development and
implementation of an IEP
for eligible children by
the date of the child's
third birthday in
accordance with federal
requirements.
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 14 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
any continued
noncompliance
and a description
of additional
corrective actions
taken by the
district to address
any identified
noncompliance.
Please submit
this to the
Department on or
before March 30,
2012.
Criterion
SE 18A
IEP
Development
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Student
Records
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
A review of the student
records indicated that
IEPs do not consistently
include all of the required
information. In particular,
the Present Levels of
Educational Performance
(PLEP) B page of the IEP
does not always address
other educational needs
and age-specific
considerations, when
appropriate.
The district must train Team
chairpersons on IEP development
and content, including the
requirement to complete the PLEP
B section of the IEP, as appropriate.
Additionally, the district must
develop an internal oversight and
tracking system to ensure that IEP
Teams are addressing the PLEP B
section of the IEP, in particular
other educational needs and agespecific considerations.
The district must conduct an
administrative review of student
records to ensure that IEPs
completed subsequent to the
district’s implementation of all
corrective action activities
consistently include all the required
information as required by this
criterion.
Please note when conducting
internal monitoring, that the
district must maintain the
following documentation and
make it available to the
Department upon request: a)
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 15 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
Please provide an
agenda, signed
attendance
sheets, and
materials used for
the training on
the requirement
to include
information on
the PLEP B page
of the IEP.
Also submit the
description of the
internal oversight
and tracking
system and
identify the
person(s)
responsible for
the oversight to
the Department
on or before
October 31,
2011.
Submit the
results of the
administrative
review of student
records. Indicate
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
List of the student names and
grade level for the records
reviewed; b) Date of the review;
c) Name of person(s) who
conducted the review, their
role(s), and signature(s).
SE 18B
Placement and
Immediate
Provision of the
IEP

Student
Records
Staff
Interviews
A review of student
records and interviews
with staff members
indicated while the
district doesn’t
consistently meet
eligibility timelines (see
SE 9), once a meeting is
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 16 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
the number of
records reviewed,
the number found
to be compliant,
an explanation of
the root cause for
any continued
noncompliance
and a description
of additional
corrective actions
taken by the
district to address
any identified
noncompliance.
Please submit
this to the
Department on or
before March 30,
2012.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
held the district always
provides the parent with
the proposed IEP
immediately following its
development. It was also
indicated that the district
has put into place a
process to ensure that
parental consent for
placements is secured.
SE 22
IEP
Implementation

Document
Review
Staff
Interviews
Student
Records
Documentation,
interviews with staff
members and a review of
student records indicated
that the district does not
delay implementation of
the IEP due to lack of
classroom space or
personnel, provides as
many of the services on
the accepted IEP as
possible and immediately
informs parents in
writing of any delayed
services as required.
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 17 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
SE 24
Notice to
Parents
SE 25
Parent Consent
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)

PI
Method(s) of
Investigation
Basis of Determination
about Criterion
Student
Records
A review of student
records demonstrated that
the district issues notice
to parents regarding the
proposal or refusal to
initiate or change the
identification, evaluation,
or educational placement
of the child or the
provision of FAPE as
required.
Student
Records
A review of student
records indicated that the
district does not
consistently obtain
written parental consent
before conducting
evaluations and providing
the student services that
are on a proposed IEP.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
The district must conduct a root
cause analysis of the continued
noncompliance in order to
determine the underlying cause and
develop appropriate corrective
action steps, which must include the
development of an oversight and
tracking system to ensure that the
district consistently obtains written
parental consent before conducting
proposed evaluations or providing
student services on proposed IEPs.
The district must conduct an
administrative review of student
records where the student
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 18 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
Please submit a
narrative
description of the
outcomes of the
root cause
analysis and the
corresponding
corrective actions
taken, including a
description of the
tracking system
and the person(s)
responsible for
oversight. Please
submit this to the
Department on or
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
evaluations were completed
subsequent to the district’s
implementation of all corrective
action activities to determine if the
district is compliant with the
requirements of this criterion.
Please note when conducting
internal monitoring, that the
district must maintain the
following documentation and
make it available to the
Department upon request: a)
List of the student names and
grade level for the records
reviewed; b) Date of the review;
c) Name of person(s) who
conducted the review, their
role(s), and signature(s).
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 19 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
before October
31, 2011.
Submit the
results of the
administrative
review of
records. Indicate
the number of
records reviewed,
the number found
to be compliant,
an explanation of
the root cause for
any continued
noncompliance
and a description
of additional
corrective actions
taken by the
district to address
any identified
noncompliance.
Please submit
this to the
Department on or
before March 30,
2012.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
SE 27
Team Meeting
Notice

Student
Records
A review of student
records indicated that
meeting invitations are
always documented in
the records and that the
IEP Team Meeting
notices issued by the
district state the purpose,
time and location of the
meeting, as well as who
will be in attendance.
SE 29
Communications
in English or
/Primary
Language

Document
Review
A review of student
records and district
documentation
demonstrated that the
district provides
translation services and
interpreters for families
when the primary
language of the home is a
language other than
English.
Student
Records
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 20 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
SE 40
Instructional
Grouping
Criterion
Implemented


Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Document
Review
Staff
Interviews
SE 41
Age Span

Document
Review
Staff
Interviews
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
Based on a review of
documents and
interviews with staff
members, the district has
met the instructional
grouping requirements.
The district does not
currently have any
instructional groups that
exceed the student to
teacher ratio
requirements.
A review of
documentation and
interviews with staff
members demonstrated
that the district has met
the age span
requirements. The district
does not currently have
any groups where the
students enrolled have an
age difference that
exceeds 48 months.
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 21 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

SE 46
Suspension
Students with
Disabilities

SE 47
Students not yet
determined
eligible

SE 48
Equal
Opportunity to
Participate in
Academic and
Extracurricular
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Document
Review
Document
Review
PI
Document
Review
Staff
Interviews
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
A review of
documentation indicated
that the district’s student
handbooks include
information and
appropriate procedures
for the discipline of
students with disabilities
(504 Plans and IEPs).
A review of
documentation indicated
that the district’s student
handbooks include
information and
procedural requirements
for students not yet
determined eligible for
Special Education, as
required by federal
regulations.
A review of
documentation and
interviews with staff
demonstrated that high
school level students
receiving special
The district must review and update
their procedures and policies related
to the course selection process for
special education students. Please
be sure that the procedures and
policies provide special education
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 22 of 24
The district will
submit the
updated
procedures
related to the
course selection
Criterion
Programs and
Activities
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
education services go
through a separate course
selection process and
because of scheduling do
not have the same access
to the elective courses as
their typical peers do.
students with equitable access to
course selection for elective
courses. Additionally, the district
must disseminate these updated
procedures and polices to
appropriate special education and
guidance staff members.
The district must conduct an
administrative review of student
schedules for special education
students who have selected elective
courses subsequent to the district’s
implementation of all corrective
action activities to determine if the
district is compliant with the
requirements of this criterion.
Please note when conducting
internal monitoring that district
must maintain the following
documentation and make it
available to the Department upon
request: a) List of the student
names and grade level for the
records reviewed; b) Date of the
review; c) Name of person(s) who
conducted the review, their
role(s), and signature(s).
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 23 of 24
(b) Progress
Report Due
Date(s) and
Required
Elements
process for
special education
students and
evidence of staff
training, which
will include but
not be limited to
a training agenda,
attendance sheet
and copies of the
materials
presented. Please
submit this to the
Department on or
before October
31, 2011.
Submit the
results of the
administrative
review of student
records. Indicate
the number of
records reviewed,
the number found
to be compliant,
an explanation of
the root cause for
any continued
noncompliance
and a description
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
of additional
corrective actions
taken by the
district to address
any identified
noncompliance.
Please submit
this to the
Department on or
before March 30,
2012.
SE 55
Special
Education
Facilities and
Classrooms

On-site
Observation
An observation of the
Richer Elementary
School was conducted on
December 15, 2010. The
special education
classrooms are placed in
the center of the school to
maximize the inclusion
of students with
disabilities into the life of
the school.
Marlborough Public Schools Coordinated Program Review Mid-cycle Report
July 20, 2011
Page 24 of 24
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REVIEW
School District: MARLBOROUGH PUBLIC SCHOOLS
M I D – CY C L E P R O G R E S S R E P O R T
Date Prepared: ____________________________________
Prepared by: __________________________________________________________________
(name and title)
Criterion: _______________________
Topic: ________________________________________________________________________
For each criterion for which you prepare a progress report, please



make a copy of this cover page,
fill in the information requested above, and
attach a complete description of the corrective action taken and any accompanying documentation.
(Description of corrective action for each criterion and any accompanying documentation should include all of the
“Progress Report Required Elements” for that criterion in the Mid-cycle Report.)
Send the whole set of completed progress reports to:
Darlene Lynch, Director
Program Quality Assurance Services
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906