Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street, Malden, Massachusetts 02148-4096
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
May 23, 2012
Catherine Latham, Superintendent
Lynn Public Schools
90 Commercial Street
Lynn, MA 01905
Re: Mid-cycle Report
Dear Superintendent Latham:
Enclosed is the Department of Elementary and Secondary Education's Mid-cycle Report based
on the onsite visit conducted in your district in February 2012. During the Mid-Cycle Review,
the Department monitored selected special education criteria to determine your district’s
compliance with special education laws and regulations. The review consisted of information
gathered from one or more of the following activities: interviews, review of student records,
examination of documentation, and classroom observation(s).
The Department determined that one or more of the criteria monitored in your district was
“Partially Implemented” or “Not Implemented.” In all instances where noncompliance was
found, the Department has prescribed corrective action for the district. This corrective action
must be implemented as soon as possible, but in no case later than a year from the date of this
report. You will find these requirements for corrective action included in the enclosed report,
along with requirements for submitting progress reports using the enclosed form.
Please provide the Department with your written assurance that all of the required corrective
action will be implemented by your district within the timelines specified in the report. You
must submit your statement of assurance to Darlene Lynch, Director, Program Quality Assurance
Services, by June 8, 2012.
1
Your staff's cooperation throughout this Mid-cycle Review is appreciated. If you have questions
about this letter or the enclosed report, please do not hesitate to contact Dean Paolillo at 781338-3703.
Sincerely,
Dean Paolillo, Metro-North Supervisor
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
cc:
Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary Education
Mayor Judith Flanagan Kennedy, School Committee Chairperson
Cheryl Mennino, Local Program Review Coordinator
Encs: Mid-cycle Report
Mid-cycle Progress Report Form
2
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REPORT
Lynn Public Schools
Dates of the Mid-cycle Review Onsite: February 10-14, 2012
Date of this Report: May 23, 2012
PLEASE NOTE THAT THIS REPORT IS IN TWO SECTIONS.
Required Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 7
Transfer of
parental rights
and student
participation
and consent at
age of majority
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
PI
Student Record
Review
Staff Interviews
Basis of Determination about
Criterion
Student records indicated that
the district does not always
inform the student and the
parent one year prior to the
student’s 18th birthday that the
educational decision making
rights will transfer from the
parent to the student.
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
Please review the administrative
advisory 2011-1 that can be found
at:
http://www.doe.mass.edu/sped/advis
ories/11_1.html.
Please revise the procedures
regarding the provision of
notification to ensure the district
informs the student and parent one
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 1 of 23
(b) Progress
Report Due
Date(s) and
Required
Elements
Please provide
the district’s
revised
procedures.
Please provide
evidence of the
training for
IEP Team
chairpersons to
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
Additionally, student records
staff interviews and documents
identified that the district’s
process for documenting the
student’s decision to share or
delegate his or her rights upon
reaching the age of majority do
not always ensure that school
personnel are present to witness
the decision.
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
year prior to the student turning
eighteen that the education decision
making rights will transfer to the
student upon the student reaching
the age of majority.
Please review and revise the
district’s procedures for
documenting the student’s
educational decision when the
student wishes to delegate or sharedecision making to ensure that
school personnel are present.
Please provide training to all high
school IEP Team chairpersons
regarding the revised notification of
the age of majority procedures, as
well as, the procedures for
documenting the student’s decision
to delegate or share educational
decision making.
Please develop an internal
monitoring system to ensure the
oversight of the Age of Majority
procedures. Please be sure to
identify the personnel responsible
for supervisory oversight and
periodic review.
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 2 of 23
(b) Progress
Report Due
Date(s) and
Required
Elements
include the
agenda,
training
materials and
attendance
sheet (with
name and role
of staff).
Please provide
a description
of the internal
monitoring
system
developed
including
personnel
responsible
(by name and
title) for
supervisory
oversight.
This progress
report is due
September
28, 2012.
Please submit
the results of
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
Following the implementation of the
corrective actions taken by the
district, select a sample of student
records to review for the appropriate
Age of Majority procedures.
Please review the student records of
students who are 17 years old to
ensure the notification was sent to
the student and parent.
Please review student records for
those students who turned 18 and
chose to delegate or share their
decision making to ensure school
personnel witnessed the student’s
decision and documented that
decision within the student record.
*Please note that when conducting
internal monitoring the district
must maintain the following
documentation and make it
available to the Department upon
request: a) List of student names
and grade level for the record
review; b) Date of the review; c)
Name of person(s) who conducted
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 3 of 23
(b) Progress
Report Due
Date(s) and
Required
Elements
the review of
student records
for both
samples.
Indicate the
number of
student records
reviewed, the
number of
student records
in compliance,
for all records
not in
compliance
with this
criterion,
determine the
root cause(s)
of the
noncompliance
and provide
the school’s
plan to remedy
the noncompliance.
Please submit
these results
by December
14, 2012.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
the review, their roles(s), and their
signature(s)
PI
SE 8
IEP Team
Composition
and Attendance
Student Record
Review
A review of student records
indicated that the district does
not always conduct IEP Team
meetings with all of the
required members of the IEP
Team present. The, records
identified that students who
participate in the general
education program did not
always have a general education
teacher present at the IEP Team
meeting. In these instances,
student records found no
evidence of the parent’s
agreement to excuse the IEP
Team member.
Please review the requirements for
IEP Team composition, particularly
the importance of the participation
of general education teachers, with
building administrators, special
education liaisons, and IEP Team
chairpersons. Please ensure the
district’s procedures for
documenting the excusal of a
required IEP Team member are
consistent with regulatory
requirements.
Please develop an internal
monitoring system which includes
supervisory oversight and periodic
review to ensure that the required
members of the IEP Team are
present or have been appropriately
excused from participation.
Please select a sample of 15 student
records for Team meetings that took
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 4 of 23
Please submit
evidence, such
as an agenda,
revised
procedures and
sign in sheet
(with the name
and role of
staff)
demonstrating
that the district
reviewed the
regulatory
requirements
with relevant
school
personnel.
Additionally,
please submit
a description
of the internal
oversight
system
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
place following the completion of
the district’s corrective actions, to
ensure that all of the required
members of the IEP Team were
either present or that the parent
provided written agreement for the
IEP Team member’s excusal and
that the excused required member
provides written input for the
development of the IEP to the parent
and IEP Team.
(b) Progress
Report Due
Date(s) and
Required
Elements
developed;
including the
personnel
responsible by
name and title.
This progress
report is due
September
28, 2012.
Please submit
a narrative
description of
the results of
the internal
monitoring
conducted.
Please include
the numbers of
records
reviewed and
the number of
records found
to be in
compliance.
Should
additional
noncompliance
be identified,
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 5 of 23
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
please
determine the
root cause of
the noncompliance
and describe
the additional
corrective
action taken to
achieve
compliance.
Please submit
these results
by December
14, 2012.
Student Record
Review
SE 18A
IEP
development
and content

Document
Review
Staff Interviews
A review of documents and
staff interviews verified that the
district implemented training
and developed procedures
regarding the IEP Team’s
obligation to document when
the student’s disability affects
social skills development or
makes the student susceptible to
bullying, harassment, or
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 6 of 23
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
teasing.
Additionally, student records
verified that for students on the
autism spectrum, the district has
developed consistent
procedures to document the IEP
Team’s consideration of the
specific skills and proficiencies
needed to avoid and respond to
bullying, harassment or teasing.

SE 25
Parental
consent
Document
Review
Staff
Interviews
A review of documents verified
that when a parent revokes
consent for special education,
the district provides the parent
notification that all special
education services will be
discontinued and provides the
notice of procedural safeguards.
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 7 of 23
(b) Progress
Report Due
Date(s) and
Required
Elements
Additional Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 3
Specific
Learning
Disability
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
PI
Student Record
Review
A review of student
records found that the
district does not always
document the IEP Team’s
determination of a
student’s specific learning
disability. In some
instances, student records
found that when a
student’s special
education eligibility
changed as a result of a
reevaluation, the IEP
Team does not always
create a written
determination as to why
the student no longer
meets the eligibility
criteria for a specific
learning disability.
Please review the Department's
technical assistance regarding the
eligibility requirements for students
suspected of having a specific learning
disability (SLD) and revise the
district’s procedures as necessary. The
Departments technical assistance can
be found at:
http://www.doe.mass.edu/sped/iep/sld/
default.html
Please review the advisory and
procedures with the IEP Team
chairpersons of the district.
Please develop an internal tracking and
monitoring system to ensure that the
IEP Team completes the components
required to document the IEP Team's
written determination of a specific
learning disability.
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 8 of 23
(b) Progress
Report Due Date(s)
and Required
Elements
Please provide the
Department with the
district’s revised
procedures. Please
provide evidence of
the district’s
training to IEP
Team chairpersons
regarding the SLD
documentation
requirements. Please
include the agenda
and signed
attendance sheet
(with name and role
of staff).
Please submit a
description of the
district’s internal
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
Following the implementation of the
district’s corrective actions, please
conduct monitoring of student records
of initial evaluations and reevaluations.
Please be sure to select records of
students suspected as having a SLD.
(b) Progress
Report Due Date(s)
and Required
Elements
tracking and
monitoring system.
Please be sure to
identify the
personnel
responsible for
supervisory
oversight (by name
and title). This
progress report is
due on September
28, 2012.
Please submit a
narrative description
of the results of the
internal monitoring
conducted. Please
include the numbers
of records reviewed
and the number of
records found in
compliance. If any
records were found
with continued
noncompliance
issues, please
provide the district’s
analysis of the cause
of the continued
noncompliance and
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 9 of 23
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
(b) Progress
Report Due Date(s)
and Required
Elements
the specific actions
taken to address the
noncompliance.
Please submit these
results by
December 14,
2012.
SE 4
Reports of
Assessment
Results
PI
Student Record
Review
The review of student
records indicated that
special education liaisons
conducting achievement
assessments do not
always define in detail
and in educationally
relevant and common
terms, the student’s needs
or offer an explicit means
of meeting those needs in
the assessment reports.
Please conduct training for special
education liaisons who conduct
achievement testing and IEP Team
chairpersons on requirements for
developing the report of assessment
results.
Additionally, please develop a tracking
system that includes supervisory
oversight and periodic review of
assessment reports to verify that the
reports include the required summary
information.
Please select a sample of 15 records of
either initial evaluations or
reevaluations representative of the
elementary, middle, and high school
levels conducted after the district’s
corrective actions were completed.
Please review the achievement
assessment reports to ensure the report
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 10 of 23
Please submit
evidence of training
including the
agenda, signed
attendance sheet
(with name and role
of staff) and any
training materials.
Please provide a
description on the
internal tracking
system, including
the personnel
responsible for
supervisory
oversight by name
and title.
This progress is due
September 28,
2012.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
includes information on the student’s
needs and offers explicit means of
meeting those needs.
(b) Progress
Report Due Date(s)
and Required
Elements
Please submit a
narrative description
of the results of the
internal monitoring
conducted. Please
include the numbers
of records reviewed
and the number of
records found in
compliance.
Should additional
noncompliance be
identified, please
identify the root
cause of continued
noncompliance and
the district’s
corrective action(s)
to achieve full
compliance. Please
submit these results
by December 14,
2012.
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 11 of 23
Criterion
SE 12
Criterion
Implemented


Frequency of
Reevaluation
SE 13
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
Student Record
Review
A review of student
records verified that the
district conducts
scheduled reevaluations
every three years as
required by regulation.
Student Record
Review
Student records and staff
interviews verified that
the district developed
procedures to ensure that
parents of students with
disabilities receive
progress reports as often
as parents of non-disabled
students receive progress
reports.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation

Progress
Reports and
Content
Staff
Interviews
SE 14
Review and
Revision of
IEPs

Student Record
Review
A review of student
records indicated that the
IEP Team routinely
convenes on or before the
annual anniversary date of
the student’s IEP to
review, revise, or develop
an IEP or refer the student
for a reevaluation, as
appropriate.
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 12 of 23
(b) Progress
Report Due Date(s)
and Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
Document
Review
A review of documents
and student records found
multiple instances of
student placements
reflecting a day school
program when in fact the
students were placed in a
substantially separate
program (City Academy
program) within a regular
education alternative
school. The FecteauLeary School serves
middle school and high
school students.
The district must review the IEP
Placement page for all students with
disabilities enrolled in the substantially
separate program at the Fecteau-Leary
School to determine if the placement
page is consistent with a substantially
separate program.
(b) Progress
Report Due Date(s)
and Required
Elements
SE 18B
Determination
of Placement;
Provision of
IEP to parent
PI
Student Record
Review
Interview
If any placement pages have day
school designations or other
incompatible designations, please
reconvene the IEP Team and revise the
IEP and placement accordingly and
seek parent/guardian consent to the
IEP and placement.
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 13 of 23
The district must
provide the list of
students who were
identified as
requiring a day
school program.
The district will
submit evidence of
the reconvened IEP
Team meeting (the
IEP Team meeting
notice and
attendance sheet),
and the notice of the
district’s proposal to
act, the
signed/rejected
consent to IEP page
and the
signed/rejected
placement page for
each of the students.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
(b) Progress
Report Due Date(s)
and Required
Elements
Please submit this
progress report by
December 14,
2012.
SE 20
Least
Restrictive
Environment

Student Record
Review
Document
Review
Staff
Interviews
Student records verified
that the IEP Team
consistently addresses
why the student’s removal
from the general
education classroom is
necessary and documents
the basis for its
conclusion that the
education of the students
in the less restrictive
setting could not have
been achieved
satisfactorily with the use
of supplementary aids and
services.
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 14 of 23
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
Additionally, a review of
documents and staff
interviews verified that
the district has invested in
promoting inclusive
teaching practices through
targeted, ongoing
professional development.
Documentation verified
that the district has
increased its capacity to
provide special education
services to students with
disabilities within general
education by hiring
additional special
educators throughout the
elementary, middle and
high schools to provide
support. As a result, staff
interviews verified that
the IEP Team routinely
considers whether the
student’s unique needs
can be met within the
general education
environment with special
education support.
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 15 of 23
(b) Progress
Report Due Date(s)
and Required
Elements
Criterion
SE 24
Notice of
School
District’s
Proposal or
Refusal to act
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
PI
Student
Records
A review of student
records revealed that the
district routinely issues a
notice of the school
district proposal or refusal
to act that addresses the
elements required by
federal regulations.
Please conduct training for all IEP
Team chairpersons on the need to
clearly identify the assessments being
proposed to address the student’s area
of suspected disability.
Staff
Interviews
However, student records
identified that the
district’s evaluation
consent forms do not
always specify the
assessments selected to
address the student’s area
of suspected disability.
The evaluation proposed
often includes a “Special
Education Evaluation”
which staff interviews and
students records verified
is synonymous with a
standardized achievement
assessment.
Please develop a tracking system that
includes supervisory oversight and
periodic review to ensure that the
proposal to conduct an evaluation and
seek consent specifies the assessments
designed to address the student’s area
of suspected disability
Please select a sample of 15 records for
initial evaluations or revaluations
conducted after the district completed
all of its corrective actions. Please
ensure that the sample is representative
of the elementary, middle, and high
school levels. Please review the
records to ensure that the district’s
proposed evaluation consent form
clearly articulates the assessments
intended to assess the student’s area of
suspected disability.
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 16 of 23
(b) Progress
Report Due Date(s)
and Required
Elements
Please submit
evidence of training
held for IEP Team
chairpersons. Please
include the agenda,
materials and
attendance sheet
(with the name and
role of staff).
Please provide a
description on the
internal tracking
system, including
the personnel
responsible for
supervisory
oversight.
This progress report
is due on
September 28,
2012.
Please submit a
narrative description
of the results of the
internal monitoring
conducted. Please
include the numbers
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
(b) Progress
Report Due Date(s)
and Required
Elements
of records reviewed
and the number of
records found to be
in compliance.
Should additional
noncompliance be
identified, please
indicate the
additional corrective
action taken to
address the
identified concerns
and to achieve
sustained
compliance. Please
submit these results
by December 14,
2012.
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 17 of 23
Criterion
SE 29
Communication in
English and in
Primary
Language of
the Home.
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
PI
Student
Records
Although the district does
have an established
system for providing
written translations, a
review of student records
indicated that when the
primary language of the
parent is other than
English, the district does
not always provide
written communication in
both English and the
primary language of the
parent.
Please ensure the families of the
students identified by the Department
in the Student Record Issues Worksheet
receive written IEP materials and
notices in their primary language.
Please track in the district’s data
management system whether parents
require written communications in a
language other than English. It should
be noted that one method of collecting
this information could be through the
review of the district’s Home
Language Survey.
Please provide the IEP Team
chairpersons with training on the
procedures to secure translations.
Please select a sample of 15 student
records for Team meetings conducted
after all of corrective actions have been
implemented for evidence of required
translated documents. Please ensure
that the records selected are
representative of the elementary,
middle, and high school levels. Please
review the records to verify that
families who require written
communication in their primary
language received translated materials.
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 18 of 23
(b) Progress
Report Due Date(s)
and Required
Elements
Please submit
evidence that IEP
and notices were
provided to the
families identified
in the Student
Record Issues
Worksheet in their
primary language of
communication.
Please provide a
description of the
district’s procedures
for obtaining
translations and
copies of district
tracking logs for the
provision of
translated materials.
Please be sure to
identify the
personnel
responsible (by
name and title) for
tracking the
provision of written
translations. This
progress report is
due September 28,
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
(b) Progress
Report Due Date(s)
and Required
Elements
2012.
Please submit a
narrative description
of the results of the
internal monitoring.
Indicate the number
of student records
reviewed, the
number of records
in compliance, if
non-compliance is
identified, please
indicate the cause of
noncompliance and
the district’s
corrective actions to
achieve compliance.
This progress
report is due
December 14,
2012.
SE 32
Special
Education
Parent
Advisory
Council

Document
Review
Staff Interviews
Parent Advisory
Council
Interviews and
documentation indicated
that the school officials
and the parent advisory
council meet to discuss
matters regarding the
services of students with
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 19 of 23
Criterion
SE 34
Continuum of
Alternative
Program and
Services
SE 40
Instructional
Grouping
Criterion
Implemented


Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
Member
Interview
disabilities.
Document
Review
A review of documents
indicated that the district
increased the resources
needed to support
students in either full or
partial inclusion, therefore
reducing the reliance on
substantially separate
programs. For additional
information, please see
SE 20.
Staff interviews and a
review of district
documentation revealed
multiple instances of
noncompliance with
instructional grouping
requirements in resource
room (partial inclusion)
settings at Lynn English
High School.
Staff Interviews
Document
Review
Staff Interviews
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
Please conduct an analysis of the root
cause(s) of the noncompliance at Lynn
English High School for students
assigned to resource room classes.
Upon completion of the analysis,
please indicate the corrective actions
taken to achieve and sustain
compliance.
The district must institute an internal
oversight system of periodic review, to
ensure that special education
instructional groupings meet the
regulatory requirements. Please
identify the persons(s) responsible by
name and role for providing
supervisory oversight of the district’s
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 20 of 23
(b) Progress
Report Due Date(s)
and Required
Elements
Please submit a
detailed narrative
description of what
the district
determined was the
root cause(s) of
noncompliance, the
district’s corrective
actions and the
timelines for
implementation.
Submit a description
of the internal
oversight and
tracking system.
Please identify the
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
monitoring.
The district must ensure that
instructional groupings meet regulatory
requirements for the 2012-2013 school
year.
(b) Progress
Report Due Date(s)
and Required
Elements
person(s)
responsible by name
and title.
Please submit the
instructional
groupings of
resource room
classes at Lynn
English High school
for the 2012-2013
school year,
including the initials
of the students, the
special education
teachers and any
paraprofessional
assigned to the
instructional group.
This progress report
is due by
September 28,
2012
SE 46
Procedures for
the Suspension
of Students
with
Disabilities

Document
Review
A review of documents
verified that the district
has incorporated the
discipline procedures for
students with disabilities
into student and parent
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 21 of 23
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
handbooks at the
elementary, middle, and
high school levels.
SE 47

Document
Review
Please see commentary
for SE 46.

Document
Review
A review of documents as
well as staff interviews
verified that the district
developed procedures to
ensure that all students
participate in recruitment
activities and receive the
same information
regarding admissions to
Lynn Vocational
Technical High School.
A review of documents
and staff interviews
verified that the district
provided professional
development activities
that included training on
state and federal
regulatory requirements;
district policies and
procedures; and
Procedural
Requirements
for Students not
yet Eligible for
Special
Education
SE 48
Equal
Opportunity
(FAPE)
SE 54
Professional
Development
Staff Interviews

Document
Review
Staff Interviews
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 22 of 23
(b) Progress
Report Due Date(s)
and Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
(b) Progress
Report Due Date(s)
and Required
Elements
accommodating the
diverse learning styles of
students.
SE 55
Facilities
Observation
The Department
conducted onsite
verification visits on
February 13, 2012 to the
facilities found to have
noncompliance issues in
the district’s 2008
Coordinated Program
Review.
Please develop a proposal for
relocation of the space used for the
school adjustment counselor that will
be implemented for the 2012-2013
school year. The district must ensure
that the space provided to the school
adjustment counselor is located in an
appropriate space to ensure the
confidentiality of the students
receiving services.
The Department identified
the following as a concern
while verifying the
correction of
noncompliance:
The space used for the
school adjustment
counselor at the Lynn
Wood Elementary school
is currently located in a
hallway that’s enclosed
by partitions.
Lynn Public Schools Coordinated Program Review Mid-cycle Report
May 23, 2012
Page 23 of 23
Please submit a
written proposal for
the relocation of the
space used for the
school adjustment
counselor. This
progress report is
due June 30, 2102
The Department
will conduct an
onsite visit to Lynn
Woods Elementary
school to verify
correction of
noncompliance on
or before
September 28,
2012.
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REVIEW
School District: Lynn Public Schools
M I D – CY C L E P R O G R E S S R E P O R T
Date Prepared: ____________________________________
Prepared by: __________________________________________________________________
(name and title)
Criterion: _______________________
Topic: ________________________________________________________________________
For each criterion for which you prepare a progress report, please



make a copy of this cover page,
fill in the information requested above, and
attach a complete description of the corrective action taken and any accompanying documentation.
(Description of corrective action for each criterion and any accompanying documentation should include all of the
“Progress Report Required Elements” for that criterion in the Mid-cycle Report.)
Send the whole set of completed progress reports to:
Darlene Lynch, Director
Program Quality Assurance Services
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906