Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street, Malden, Massachusetts 02148-4096
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
June 28, 2013
Frederick Foresteire, Superintendent
Everett Public Schools
121 Vine Street
Everett, MA, 02149
Re: Everett Public Schools Mid-cycle Report
Dear Superintendent Foresteire:
Enclosed is the Department of Elementary and Secondary Education's Mid-cycle Report based
on the onsite visit conducted in your district in December 2012. During the Mid-Cycle Review
the Department monitored selected special education criteria to determine your district’s
compliance with special education laws and regulations. The review consisted of information
gathered from one or more of the following activities: interviews, review of student records,
examination of documentation, and classroom observation(s).
The Department determined that one or more of the criteria monitored in your district was
“Partially Implemented” or “Not Implemented.” In all instances where noncompliance was
found, the Department has prescribed corrective action for the district. This corrective action
must be implemented as soon as possible, but in no case later than a year from the date of this
report. You will find these requirements for corrective action included in the enclosed report,
along with requirements for submitting progress reports using the enclosed form.
Please provide the Department with your written assurance that all of the required corrective
action will be implemented by your district within the timelines specified in the report. You
must submit your statement of assurance to Darlene Lynch, Director, Program Quality Assurance
Services, by July 26, 2013.
1
Your staff's cooperation throughout this Mid-cycle Review is appreciated. If you have questions
about this letter or the enclosed report, please do not hesitate to contact Nicole Edgett at 781338-3723.
Sincerely,
Nicole Edgett, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
cc:
Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary Education
Jane Ewing, Ed.D., Supervisor, Program Quality Assurance Services
Allen Panarese, School Committee Chairperson, Everett Public Schools
Annetta Kelly, Local Program Review Coordinator, Everett Public Schools
Encs: Mid-cycle Report
Mid-cycle Progress Report Form
2
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REPORT
Everett Public Schools
Dates of the Mid-cycle Review Onsite: December 17-19, 2012
Date of this Report: June 28, 2013
PLEASE NOTE THAT THIS REPORT IS IN TWO SECTIONS.
Required Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 7
Transfer of
parental rights
and student
participation
and consent at
age of majority
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Staff
Interviews

Student
Record
Review
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for
Implementation
Student records and staff
interviews indicated that the
district routinely provides students
and parents notice of the transfer
of education decision-making
rights one year prior to the student
reaching age 18.
The notice states that the parent
will continue to receive written
notices and have access to the
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 1 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for
Implementation
student record. The district
documents the notification of the
transfer of educational decisionmaking rights to the student and
family in the Additional
Information section of the IEP.
Student records confirmed that
upon students’ reaching the age of
18, the district immediately
secures student consent to
continue IEP services or, if
appropriate, continues to secure
the consent of the guardian.

SE 8
IEP Team
composition
and attendance
Staff
Interviews
Student
Record
Review
Document
Review
A review of student records and
staff interviews indicate that the
district’s IEP Teams are
consistently convened with all
required members in attendance,
including a Team member who
has the authority to commit district
resources.
When a required Team member is
unable to participate in an IEP
Team meeting, the district secures
written parent permission prior to
the meeting to excuse the Team
member. In addition, the excused
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 2 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for
Implementation
required Team member provides a
written report in advance for the
IEP Team to use in developing or
reviewing the IEP. If the parent
does not wish to convene the IEP
Team meeting without the
required member, the district
reschedules the meeting.
Staff interviews and document
review confirmed that the district
has a process to excuse Team
members whose areas are not
being modified or discussed at the
Team meeting.

SE 18A
IEP
Development
and content
Document
review
Student
Record
Review
Document review and student
record review demonstrated that
when a student’s evaluation data
indicates that his/her disability
affects social skills development
or makes them susceptible to
bullying, harassment, or teasing,
the IEP addresses the skills and
proficiencies needed to avoid and
respond to bullying, harassment,
or teasing. The district’s IEP
Teams specifically address the
skills needed to respond to
bullying, harassment, or teasing
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 3 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for
Implementation
for students on the autism
spectrum in the student’s IEP.
Please see ESE comments for SE 2
regarding completion of
assessments for IEP development.

Document
review
Staff
Interviews
SE 25
Parental
consent
Document review demonstrated
that the district’s procedures
require that the parent revoke
consent for special education
services in writing. Upon
receiving the parent’s written
request, the district will
immediately send a notice
indicating that the student’s
special education services will be
discontinued within a reasonable
period of time and where parents
can obtain a copy of procedural
safeguards.
Document review and staff
interviews indicate that these
procedures also state that the
district will not use mediation or
request a due process hearing to
obtain agreement or a ruling
requiring the continuation of
services.
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 4 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for
Implementation
At the time of the onsite review,
the district did not have any
current records for revocation of
consent.
A review of student records
confirmed that the district
routinely obtains parent consent
for an evaluation prior to
conducting assessments and
holding IEP Team meetings.
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 5 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Additional Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 1
Selection of
Assessments
Criterion
Implemented


Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
Staff
Interviews
Staff interviews verified
that the district has
developed guidance for
determining the language
most likely to yield
accurate information upon
evaluating a student for
special education eligibility.
Additionally, interviews
verified that the district has
the requisite staff to
administer assessments in
languages other than
English.
Student
Record
Review
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
Student record review
confirmed that the district
conducts evaluations in
languages other than
English in order to
accurately assess what the
student knows and can do
academically,
developmentally, and
functionally.
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 6 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
SE 2
Required and
Optional
Assessments
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
Partially
Implemented
Staff
Interviews
Staff interviews verified
that the district has revised
its database system to
ensure that consented-to
assessments are completed.
Please complete the missing
education assessments for
individual students identified by the
Department in the Student Record
Issues Worksheet and reconvene the
IEP Team for each.
Student
Record
Review
However, student record
review determined that
consented-to educational
assessments, the student’s
educational history and
current teacher assessment
respectively, are not
consistently found in
student files.
Please conduct a root cause
analysis to explain why educational
assessments are not routinely
completed. Upon identification of
the cause(s), please indicate the
corrective actions to address the
issue of implementation.
Conduct an internal review of 15
student records from a cross-section
of the district’s schools for initial
evaluations or re-evaluations
conducted after all corrective
actions have been implemented.
Please review each record to ensure
that 1) the student’s educational
history and 2) an assessment from a
current teacher have been
completed and are found in each
student record.
*Please note that when
conducting internal monitoring
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 7 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Provide a
narrative
description of the
corrective actions
taken for each
student identified
in the Student
Record Issues
Worksheet. Please
include a copy of
the Team Meeting
invitation to the
parent. This
progress report is
due September
30, 2013
Please provide the
results of the
district’s root
cause analysis,
including the
corrective actions
and the associated
timelines. This
progress report is
due September
30, 2013.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
the district must maintain the
following documentation and
make it available to the
Department upon request: a) List
of student names and grade level
for the record review; b) Date of
the review; c) Name of person(s)
who conducted the review, their
roles(s), and their signature(s).
SE 3
Requirements for
Specific Learning
Disability

Staff
Interviews
Student
Record
Review
Staff interviews and student
record review demonstrated
that the required written
eligibility determination
and the four components
used to determine
eligibility, historic review
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 8 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Submit the results
of the review of
student records.
Indicate the
number of student
records reviewed,
the number of
student records in
compliance, for
all records not in
compliance with
this criterion,
determine the root
cause(s) of the
noncompliance
and provide the
school’s plan to
remedy the noncompliance.
This progress
report is due
December 13,
2013.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
and educational assessment
(SLD 1), area of concern
and evaluation method
(SLD 2), exclusionary
factors (SLD 3) and
observation (SLD 4), are
consistently completed for
students suspected of
having a specific learning
disability and placed in
student files.
SE 4
Assessment
Reports

Staff
Interviews
Student
Record
Review
Student record review
demonstrated that
assessment summaries
consistently included the
evaluator’s diagnostic
impressions and
recommendations.
Student records also
indicated that educational
assessments are not
consistently completed and
therefore are not available
at least two days prior to
Team meetings. However,
staff interviews confirmed
that all other evaluation
summaries are available at
least two days prior to
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 9 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
Team meetings should
parents request them.
SE 6
Transition
Planning
SE 9
Timelines

Partially
Implemented
Student
Record
Review
Student record review
confirmed that IEP Teams
discuss in-district, out-ofdistrict and middle school
students’ transition needs
annually and develop
transition plans on or before
their 14th birthday
Student
Record
Review
Student record review
demonstrated that the
district consistently holds
IEP meetings within 45 day
of receipt of the parent’s
consent to evaluate.
However, review of
elementary, middle, and
high school student records
verified that not all
consented-to related service
and psychological
assessments are completed
within 30 days of the
district’s receipt of parental
consent.
Please conduct a root cause
analysis of why psychological and
related service evaluations are not
completed within the required 30
day timeline. Upon identification of
the cause(s), please indicate the
corrective actions to address the
issue of noncompliance and the
timelines for implementation.
Conduct an internal review of 15
student records from a cross-section
of the district’s schools for initial
evaluations or re-evaluations
completed after all corrective
actions have been implemented.
Please review each record to ensure
that consented-to psychological and
related service assessments are
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 10 of 22
Please provide the
results of the
district’s root
cause analysis,
including the
corrective actions
and the associated
timelines. This
progress report is
due September
30, 2013.
Please submit a
narrative
description of the
results of the
internal
monitoring
conducted.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
completed within 30 days of
receiving parent consent.
*Please note that when
conducting internal monitoring
the district must maintain the
following documentation and
make it available to the
Department upon request: a) List
of student names and grade level
for the record review; b) Date of
the review; c) Name of person(s)
who conducted the review, their
roles(s), and their signature(s).
SE 9A
Elements of
Eligibility
Determination

Student
Record
Review
Student record review
showed that IEP Team
meetings are consistently
convened within 45 days of
receipt of parental consent.
SE 11
Independent
Educational
Evaluations

Document
review
Document review
demonstrated that the
district has procedures
consistent with state and
federal regulations and no
longer uses waivers in lieu
of verifying parental
income.
Staff
Interviews
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 11 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Indicate the
number of student
records reviewed,
if non-compliance
is identified,
please indicate
the cause of
noncompliance
and the district’s
corrective actions
to achieve
compliance. This
progress report is
due December
13, 2013.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
At the time of the onsite
visit, the district did not
have student records with
Independent Educational
Evaluations within the past
two years. However,
interviews indicated that the
district will reconvene the
IEP Team within 10 days of
receipt of an independent
evaluation.
SE 12
Frequency of
Evaluation

Staff
Interviews
Student
Record
Review
SE 14
Review and
Revision of IEP

Staff
Interviews
Student
Record
Review
Record review and staff
interviews found that the
district uses evaluations
only to determine whether a
student is still eligible for a
related service.
Student record review
found that IEP Teams
routinely meet on or before
the anniversary date of the
IEP to review the student’s
progress and to review,
revise, or develop a new
IEP or refer the student for
a re-evaluation.
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 12 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
Additionally, student
records showed that the
district appropriately
utilizes amendments to
make changes to the IEP
when necessary and not to
extend the date of the IEP.
Staff interviews further
confirmed that the district
no longer uses the
amendment process to
change student placements
from in-district to out-ofdistrict.
SE 19
Extended
Evaluations

Staff
Interviews
Student
Record
Review
SE 20
Least Restrictive
Environment

Document
review
Staff
Interviews
Student
Student record review and
staff interviews verified that
the extended evaluation
process is no longer used by
IEP Teams as a means to
complete previously
consented-to assessments.
Document review, staff
interviews, and student
records confirm that the
district’s substantially
separate behavioral
program at the high school
is programmatically
available for both male and
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 13 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
SE 24
Notice of the
school District
Proposal to Act
Criterion
Implemented


Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
Record
Review
female students. Staff
interviews confirm that the
district no longer
automatically refers female
students who require
therapeutic or behavioral
programs to out-of-district
placements.
Staff
Interviews
A review of student records
confirmed that the district
routinely provides families
with Notices of Proposed
School District Action
(N1), Meeting Invitations
(N3), and Attendance
Sheets (N3A).
Student
Record
Review
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
Please see required corrective
action for SE 29.
Staff interviews and record
review also demonstrated
that the district contacts
parents to follow up on
consent to evaluate forms
that are unsigned.
However, records showed
that the translated copies of
the Notice of Proposed
District Action (N1) are not
consistently found in
student files for those
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 14 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
families whose primary
language is other than
English.
Please see ESE comments
for SE 29 regarding
translation of documents.
Additionally, staff
interviews and student
records confirmed that
when a student is
recommended for an
evaluation by the Child
Study Team, the district
routinely proposes an
evaluation within five days
of the receipt of referral.
SE 26
Parent
Participation

Staff
Interviews
Student
Record
Review
A review of student records
confirmed that parents
routinely attend IEP
meetings.
Additionally, interviews
with Team Chairpersons
confirmed that there is a
consistent process for
documenting when parents
participate via telephone
conferencing or other
means of participation. IEP
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 15 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
Team Chairpersons also
indicated that there is a
process for documenting
multiple cancelled or
rescheduled IEP Team
meetings. This was verified
by record review.
SE 27
Content of Team
Meeting Notice
SE 29
Communications
in Primary
Language

Student
Record
Review
Partially
Implemented
Staff
Interviews
Student
Record
Review
A review of student records
found that the district
routinely provides parents
with meeting notices stating
the purpose, time, location,
and attendees
The student record review
found that translated
documents for families
whose primary language is
not English are not
consistently found in
student records.
However, staff interviews
confirmed that interpreters
are available through the
Parent Information Center
to provide translation at
meetings; these individuals
are fluent in Spanish,
Please ensure the families of the
students identified by the
Department in the Student Record
Issues Worksheet receive written
IEP materials and notices in their
primary language.
Please conduct a root cause
analysis of why translated
information is not consistently
being conducted and/or placed in
student records. Upon identification
of the cause(s), please indicate the
corrective actions to address the
issue of noncompliance and the
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 16 of 22
Please submit the
evidence of
completion
indicated for the
students identified
by the
Department in the
Student Records
Issues Worksheet.
This progress
report is due
September 30,
2013.
Please provide the
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
Portuguese, and Creole.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
timelines for implementation
Conduct an internal review of 15
student records from families
whose primary language is not
English and whose IEP meetings
were convened after all corrective
actions have been implemented.
This sample should be drawn from
a cross-section of the district’s
schools. Please review each record
to ensure that documents are
translated and in the student record.
*Please note that when
conducting internal monitoring
the district must maintain the
following documentation and
make it available to the
Department upon request: a) List
of student names and grade level
for the record review; b) Date of
the review; c) Name of person(s)
who conducted the review, their
roles(s), and their signature(s).
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 17 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
results of the
district’s root
cause analysis,
including the
corrective actions
and the associated
timelines. This
progress report is
due September
30, 2013.
Please submit a
narrative
description of the
results of the
internal
monitoring
conducted.
Indicate the
number of student
records reviewed,
if non-compliance
is identified,
please indicate
the cause of
noncompliance
and the district’s
corrective actions
to achieve
compliance. This
progress report is
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
due
December 13,
2013.
SE 32
Special Education
Parent Advisory
Council

Staff
Interviews
Interviews confirmed that
there is an active Parent
Advisory Council with
active by-laws and more
than one executive officer
SE 34
Continuum of
Alternative
Program and
Services

Document
review
Please refer to SE 20 for
ESE comments.
Staff
Interviews
Student
Record
Review
SE 37
Procedures for
Out-of-District
Placements

Document
review
Student
Record
Review
A review of records found
evidence of monitoring
conducted for students
enrolled in out-of district
placements.
ESE documentation
demonstrated the district
completes the required
Notice of Intent to Seek
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 18 of 22
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
Approval for Individual
Student Program before
placing a student in an
unapproved program.
SE 39A

Procedures for
students in private
school at private
expense whose
parents reside in
district
Document
review
Staff
Interviews
SE 39B
Procedures for
students in private
school at private
expense whose
parents reside outof-state

SE 40
Instructional
Grouping

Document
review
Staff
Interviews
Document
review
Document review and staff
interviews confirmed that
the district routinely
conducts child-find
activities for students
enrolled in private school at
private expense in the
district.
Document review and staff
interviews confirmed that
the district routinely
conducts child-find
activities for students
enrolled in private school at
private expense in the
district.
Document review
demonstrated that
instructional groupings for
all substantially separate
classes at the English
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 19 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
Elementary School,
Keverian School and for
substantially separate and
pull-out classes at Everett
High School meet
regulatory requirements for
student-staff ratios.
SE 42
Programs for
children age 3 an
under

Document
review
Document review of the
instructional groupings at
the Webster Early
Childhood Program verified
that the program does not
have any instructional
groups that exceed the
regulatory requirements for
staff-student ratios.
SE 43
Behavioral
Interventions and
Supports

Staff
Interviews
At the time of the onsite
review, the district did not
have any students in an
Interim Alternate
Educational Setting (IAES).
Staff interviews confirmed
that the district has
discontinued its practice of
placing students in an IAES
for conducting clinical
assessments.
Student
Record
Review
Student record review
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 20 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
found that the district
routinely obtains parental
consent for any change in a
student’s educational
placement.
Student record review also
demonstrated that the
district no longer changes a
student’s educational
placement by using the IEP
amendment process.
SE 46
Procedures for
Suspension

Staff
Interviews
Student
Record
Review
Student record review
verified that the district
conducts manifestation
determination meetings
routinely to review whether
there is a direct and
substantial relationship
between the disciplinary
incident and the student’s
disability before the student
is suspended more than ten
(10) days.
Please see SE 43 for
additional ESE
commentary.
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 21 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
SE 47
Procedures for
students with
suspected
disability
Criterion
Implemented


Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
Staff
Interviews
Staff interviews confirmed
that the district no longer
makes placement
recommendations before
assessments are completed.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
At the time of the onsite
visit, the district did not
have any expedited
evaluations for students
suspected of having a
disability available to
review.
SE 53
Paraprofessional

Document
review
Document review verified
that all of the district’s
Physical Therapy assistants
are currently licensed.
Everett Public Schools Coordinated Program Review Mid-cycle Report
June 28, 2013
Page 22 of 22
(b) Progress
Report Due
Date(s) and
Required
Elements
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REVIEW
School District: Everett Public Schools
M I D – CY C L E P R O G R E S S R E P O R T
Date Prepared: ____________________________________
Prepared by: __________________________________________________________________
(name and title)
Criterion: _______________________
Topic: ________________________________________________________________________
For each criterion for which you prepare a progress report, please



make a copy of this cover page,
fill in the information requested above, and
attach a complete description of the corrective action taken and any accompanying documentation.
(Description of corrective action for each criterion and any accompanying documentation should include all of the
“Progress Report Required Elements” for that criterion in the Mid-cycle Report.)
Send the whole set of completed progress reports to:
Darlene Lynch, Director
Program Quality Assurance Services
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906