75 Pleasant Street, Malden, Massachusetts 02148-4096 Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
May 30, 2012
Dr. Caren Walker Gregory, Head of School
Edward M. Kennedy Health Careers Academy
110 The Fenway
Boston, MA 02115
Re: Mid-cycle Report
Dear Dr. Gregory:
Enclosed is the Department of Elementary and Secondary Education's Mid-cycle Report based on the onsite visit conducted in your district in January 2012. During the Mid-Cycle Review the
Department monitored selected special education criteria to determine your district’s compliance with special education laws and regulations. The review consisted of information gathered from one or more of the following activities: interviews, review of student records, examination of documentation, and classroom observation(s).
The Department determined that one or more of the criteria monitored in your district was
“Partially Implemented” or “Not Implemented.”
In all instances where noncompliance was found, the Department has prescribed corrective action for the district. This corrective action must be implemented as soon as possible, but in no case later than a year from the date of this report. You will find these requirements for corrective action included in the enclosed report, along with requirements for submitting progress reports using the enclosed form.
Please provide the Department with your written assurance and that of the Superintendent of the local school district with whom your Horace Mann Charter School is affiliated that all of the required corrective action will be implemented by your school within the timelines specified in the report. You must submit this statement of assurance to Darlene Lynch, Director, Program
Quality Assurance Services, by June 15, 2012.
1
Your staff's cooperation throughout this Mid-cycle Review is appreciated. If you have questions about this letter or the enclosed report, please do not hesitate to contact Jane Ewing at 781-338-
3741.
Sincerely,
Jane L. Ewing, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services cc: Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary Education
Dean Paolillo, Supervisor, Program Quality Assurance Services
Tom Kieffer, Board of Trustees Chairperson, Edward M. Kennedy Health Careers
Academy
Carol R. Johnson, Ed.D., Superintendent, Boston Public Schools
Rev. Gregory G. Groover, Sr., School Committee Chairperson, Boston Public Schools
Encs: Mid-cycle Report
Mid-cycle Progress Report Form
2
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REPORT
Edward M. Kennedy Health Careers Academy
Dates of the Mid-cycle Review Onsite: January 9-12, 2012
Date of this Report: May 30, 2012
PLEASE NOTE THAT THIS REPORT IS IN TWO SECTIONS.
Required Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report
May 30, 2012
Page 1 of 19
Criterion
SE 7
Transfer of parental rights and student participation and consent at age of majority
Criterion
Implemented
Implemented
(NI)
Criterion
Partially
Implemented
(PI) or Not
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for
Implementation
PI Student Record
Review
Document
Review
Staff
Interviews
According to the student record review, document review and staff interviews, the Edward M.
Kennedy Health Careers
Academy (EMKHCA) sends out a mailing of the notice informing parents of the transfer of rights that will occur at the age of majority to all families and students who will turn 17 during that school year.
The school must continue to document in the IEP that the student was informed that the right to make decisions about his or her special education will transfer to the student when he or she turns 18.
The charter school’s notice is missing key elements. In addition to explicitly stating that all educational decision-making rights transfer from parents to the 18 year old student, the notification must also state that the parent will continue to receive all the required notices
Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report
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Please review the administrative advisory 2011-1 that can be found at: http://www.doe.mass.edu/sped/a dvisories/11_1.html
for assistance in developing the school’s corrective action.
Please revise the district’s standard notice to include the requirement of the continued right of the parent to have access to the student’s record or use the
Parent’s Notice of Procedural
Safeguards with a cover letter to the student and parent.
Please provide training to IEP
Team chairpersons regarding the requirement that the IEP Team continue to document in the IEP that the notification to the parent and student occurred.
Please institute a tracking and monitoring system and identify the key personnel responsible for oversight of the system and for conducting periodic reviews to
(b) Progress
Report Due
Date(s) and
Required
Elements
Please provide a copy of the revised notice or description of the chosen notification process.
Please provide evidence of training provided to IEP Team chairpersons, including the signed attendance sheet indicating staff name and role, the agenda, and training materials.
Submit the description of the internal oversight and tracking system, identifying the person(s) responsible for
Criterion Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion from the school district and will have the right to inspect the student's record.
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for
Implementation ensure IEP Teams document the provision of notice in the IEP.
Conduct an internal review of student records after all other corrective actions have been implemented. Please select a sample of student records drawn from those students who turned
17 and older to examine whether the provision of the notification was documented in the IEP.
* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the
Department upon request: a)
List of student names and grade level for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
(b) Progress
Report Due
Date(s) and
Required
Elements the oversight.
This progress report is due
October 9, 2012.
Please submit the results of the review of student records. Indicate the number of student records reviewed, the number of student records in compliance, for all records not in compliance with this criterion, determine the root cause(s) of the noncompliance and provide the school’s plan to remedy the noncompliance.
Please submit these results by
December 14,
2012.
Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report
May 30, 2012
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Criterion
SE 8
IEP Team composition and attendance
Criterion
Implemented
Implemented
(NI)
Criterion
Partially
Implemented
(PI) or Not
PI
Method(s) of
Investigation
Student Record
Review
Document
Review
Staff
Interviews
Basis of Determination about
Criterion
Student record review indicated that excusal forms were not present in files when required
IEP Team members were not in attendance.
Additionally, it was not reflected either in district documentation or during interviews that students who have attained the age of majority and are the educational decision-maker are asked to sign excusal forms, rather than the student’s parent.
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for
Implementation
Please revise the school’s standard excusal form to include the student as a possible signatory.
Please provide training to IEP
Team chairpersons regarding the required IEP Team member excusal process as it pertains to students who have attained the age of majority and are responsible for their own educational decision-making.
Please be sure to include any other personnel responsible for oversight of the requirements of the excusal process.
Please develop an internal tracking and monitoring system to ensure that when a required
IEP Team cannot attend a meeting, the parent or student is notified in advance and the excusal form is signed and placed in the student record.
Please identify personnel responsible for supervisory
Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report
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(b) Progress
Report Due
Date(s) and
Required
Elements
Please provide a copy of the revised excusal document.
Please provide evidence of training provided to IEP Team chairpersons, including the signed attendance sheet indicating staff name and role, the agenda, and training materials.
This progress report is due
October 9, 2012.
Provide a description of the internal periodic review and tracking system the development of excusal forms;
Criterion Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for
Implementation oversight and periodic reviews of this requirement.
Conduct an internal review of student records after all other corrective actions have been implemented. Please select records to review the use of the
IEP Team excusal process for students with educational decision-making to ensure that, if appropriate, the district has 1) documented the excusal and 2) where appropriate, the excusal form is signed by the student.
* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the
Department upon request: a)
List of student names and grade level for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
(b) Progress
Report Due
Date(s) and
Required
Elements indicate the person(s) responsible for it by
October 9, 2012.
Please submit the results of the review of student records. Indicate the number of student records reviewed, the number of student records in compliance, for all records not in compliance with this criterion, determine the root cause(s) of the noncompliance and provide the school’s plan to remedy the noncompliance.
Please submit these results by
December 14,
2012.
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May 30, 2012
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Criterion
SE 18A
IEP development and content
SE 25
Parental consent
Criterion
Implemented
Implemented
(NI)
Criterion
Partially
Implemented
(PI) or Not
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
PI
Student Record
Review
Document
Review
Staff
Interviews
Student Record
Review
Document
Review
Staff
Interviews
The district’s documentation and staff interviews verified that multiple trainings were provided on the IEP Team’s obligation to document in the IEP when the student’s disability affects social skills development or makes the student susceptible to bullying, harassment, or teasing.
School personnel are aware that
IEP Teams must consider and address the skills and proficiencies needed to avoid or respond to bullying, harassment, or teasing for students identified with a disability on the autism spectrum.
Documentation submitted by the school demonstrated that a notice plus Parent Notice of
Procedural Safeguards is sent within two weeks of a parents’ written request to revoke consent to special education services.
Please revise the district’s revocation of consent procedures for notifying parents or where applicable, students who have attained the age of majority, removing the requirement to register for a new general education seat once special education services have been
Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report
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Please provide a copy of the revised procedures for the revocation of special education services.
Please provide
Criterion Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for
Implementation
Staff interviews verified that when a parent revokes consent for special education, the school provides the parent notification that all special education services will be discontinued.
Additionally, documentation and interviews verified that the school will not use mediation or request a due process hearing to obtain agreement or a ruling requiring the continuation of services, consistent with federal regulation.
The school’s notice outlines several consequences of the revocation, including that the student will no longer be afforded the disciplinary safeguards and due process rights of a special education student and that the parent must promptly re-enroll the student for a general education seat.
None of the documentation addresses the revocation of special education services by revoked.
Please provide training to the IEP
Team chairpersons regarding the revocation process as it pertains to students who have attained the age of majority and are responsible for their own educational decision-making.
Please be sure to include any other personnel responsible for oversight of the requirements for the revocation of special education process.
Conduct an internal review of student records after all other corrective actions have been implemented. Please select a sample of student records to review for those students with educational decision-making, who have elected to revoke consent to special education services to ensure the charter school obtained the student’s revocation in writing and maintained the decision in the student record.
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(b) Progress
Report Due
Date(s) and
Required
Elements evidence of training provided to IEP Team chairpersons, including the signed attendance sheet indicating staff name and role, the agenda, and training materials.
This progress report is due
October 9, 2012
Please submit the results of the reviews of student records. Indicate the number of student records reviewed, the number of student records in compliance, for all records not in compliance with this criterion, determine the root
Criterion Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for
Implementation students who have attained the age of majority.
In addition, EMKHCA is a
Horace Mann charter school where students must apply for entrance through a lottery.
Interviews with the EMKHCA school staff indicated that the charter school does not in practice require students to register for a seat in another school within the district because special education services have been revoked.
Students are allowed to continue as general education students in
EMKHCA.
Given the requirement in the revocation notice as described above, e.g., that the parent or student would have to immediately register for a new general education seat, the district and charter school should revise its notification to remove the language regarding this requirement.
* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the
Department upon request: a)
List of student names and grade level for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
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May 30, 2012
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(b) Progress
Report Due
Date(s) and
Required
Elements cause(s) of the noncompliance and provide the school’s plan to remedy the noncompliance.
Please submit these results by
December 14,
2012.
Criterion
SE 2
Required and
Optional
Assessments
SE 3
Special
Requirements for determination of a specific learning disability
Current special education criteria available by scrolling down to the special education instrument at http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and Timelines for
Implementation
PI
PI
Student Record
Review
Student Record
Review
A review of student records indicated that the required observations of students in the classroom for students identified with a Specific Learning
Disability (SLD) was not always found in the student record.
A review of student records indicated that the required observations of students in the classroom for students identified with a Specific Learning
Disability (SLD) was not always found in the student record.
Please see SE 3.
Please conduct the observation for individual students identified by the Department in the Student
Record Issues Worksheet and reconvene the IEP Team to review the results of the observation for each student.
Please conduct training for IEP
Team chairpersons to review the
Department's technical assistance regarding the eligibility requirements for students suspected of having a specific learning disability (SLD). The
Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report
May 30, 2012
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(b) Progress
Report Due
Date(s) and
Required
Elements
Please see SE 3.
Please provide copies of the Notice of the School
District Proposal to
Act, and a Meeting
Invitation for each individual student identified by the
Department in the
Student Record
Issues Worksheet to document that IEP
Teams reconvened to review the observation data
Criterion Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
Department’s technical assistance can be found at: http://www.doe.mass.edu/sped/iep
/sld/default.html
.
Please develop an internal tracking and monitoring system to ensure that the IEP Team chairpersons complete consentedto observations and ensure that all assessments are placed in student files. Please identify the personnel responsible for supervisory oversight and periodic reviews of this requirement.
Conduct an internal review of student records after all other corrective actions have been implemented. Review records for those students evaluated for a
SLD to ensure that observations were conducted and included in the student record.
* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the and revise the IEP as necessary.
Please provide evidence of the IEP
Team chairperson training including the agenda, attendance sheet with name and role of staff and training materials.
Please submit a description of the school’s internal tracking and monitoring system.
Please be sure to include personnel responsible for supervisory oversight. This progress report is due on October 9,
2012.
Please submit a narrative description of the results of the internal monitoring
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May 30, 2012
Page 10 of 19
Criterion
SE 5
Participation in
MCAS
Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
Department upon request: a)
List of student names and grade level for the record review; b)
Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
conducted. Please include the numbers of records reviewed and the number of records found to be in compliance.
Should additional noncompliance be identified, please provide the school's analysis of the cause of the continued noncompliance and the specific actions taken to address the noncompliance.
Please submit these results by
December 14,
2012.
Student Record
Review
Document
Review
Staff
Interviews
Student record review verified that for students who have not yet taken or passed the MCAS, IEP
Teams designate in the student’s IEP how each student will participate during testing.
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May 30, 2012
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Criterion
SE 13
Progress Reports and content
Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and Timelines for
Implementation
PI Student Record
Review
A review of student records indicated that progress reports were not consistently translated or in the students’ files.
Please conduct a root cause analysis to determine why progress reports are not translated if required and copies of the progress reports are not placed in the student record. Please identify the root cause of the noncompliance identified in the student records and identify to the
Department the school’s corrective actions to achieve compliance.
Conduct an internal review of student records after all other corrective actions have been implemented. Please review the student records to determine that progress reports are translated and placed in student records. Student records should be sampled following a semester or term grade report.
* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the
Department upon request: a)
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(b) Progress
Report Due
Date(s) and
Required
Elements
Please provide a detailed description of the analysis conducted, the corrective actions taken by the school and the associated timelines.
This progress report is due October 9,
2012 .
Please submit the report of the results of the internal review of records.
Please include the number of records reviewed and the number of student records in compliance. For any records not in compliance, please determine the root causes(s) of the noncompliance and submit the district’s plan to remedy the
Criterion
SE 14
Review and revision of IEPs
Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
PI
Basis of Determination about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
Student Record
Review
A review of student records indicated that the school’s projected dates for subsequent annual reviews are beyond one year of the anniversary date of the current IEP to review, revise or develop a new
IEP or refer the student for a reevaluation as appropriate.
List of student names and grade level for the record review; b)
Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
Please conduct a root cause analysis of annual reviews conducted from October 2011 –
February 2012 to determine why
IEP Teams are not consistently scheduled on or before the anniversary date of the IEP.
Please identify the root cause of the noncompliance found in the student records to the Department and the district’s corrective actions taken in response to the identified cause(s) of noncompliance.
Conduct an internal review of student records after all other corrective actions have been implemented. Please review the student records to determine if the
IEP Teams are scheduled and convened on or before the noncompliance.
This progress report is due December
14, 2012.
Please provide the results of the district’s root cause analysis, including the corrective actions and the associated timelines.
This progress report is due October 9,
2012.
Please submit the report of the results of the internal review of records.
Please include the number of records reviewed and the number of student records in
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May 30, 2012
Page 13 of 19
Criterion
SE 20
Least restrictive program selected
Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
PI Student
Record
Review
Staff
Interviews
The student record review determined that in cases where the student is partially included, the Nonparticipation Justification statements of the IEP do not answer why the student’s removal was considered critical to the student´s program or provide the basis for the conclusion that education of the student in a less anniversary date of the IEP to conduct the annual review.
* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the
Department upon request: a)
List of student names and grade level for the record review; b)
Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
Please ensure that IEP Team chairpersons are trained in the appropriate development of Nonparticipation Justification statements that answer why the students’ removal was considered critical to the student´s program.
Please develop an internal periodic review and tracking system for appropriateness of non-participation justification statements and identify person(s) compliance. For all records not in compliance, please determine the root causes(s) of the noncompliance and submit the district’s plan to remedy the noncompliance.
This progress report is due December
14, 2012.
Please provide evidence of training provided to IEP
Team chairpersons, including the signed attendance sheet indicating staff name and role, the agenda, and training materials.
Please describe the system of internal monitoring and
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Criterion Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and Timelines for
Implementation restrictive environment was not possible.
responsible by name and title for this internal monitoring.
Conduct an internal review of student records after all other corrective actions have been implemented. Review the sample of records to ensure that Nonparticipation Justification statements answer why the students’ removal was considered critical to the student´s program for those students removed from the general setting for special education services.
* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the
Department upon request: a)
List of student names and grade level for the record review; b)
Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
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(b) Progress
Report Due
Date(s) and
Required
Elements periodic review and identify the staff responsible for the oversight.
This progress report is due by
October 9, 2012.
Please submit the report of the results of the internal review of records.
Please include the number of records reviewed and the number of student records in compliance. For all records not in compliance, please determine the root causes(s) of the noncompliance and submit the district’s plan to remedy the noncompliance.
This progress report is due December
14, 2012.
Criterion
SE 21
School day and school year requirements
SE 22
IEP implementation and availability
Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Student Record
Review
Staff
Interviews
Student Record
Review
Staff Interviews
Basis of Determination about Criterion
According to student files and interviews, EMKHCA
IEP Teams routinely consider whether a student requires an extended day or extended school year.
According to student files and staff interviews, when a service is delayed because of lack of classroom space or personnel, the school has a procedure to immediately notify parents of the delayed services, the reasons for the delay, actions that the school is taking to remedy the delayed services, and offers alternative means to meet the goals on the IEP.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
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Criterion
SE 26
Parent participation in meetings
Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Student Record
Review
Basis of Determination about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and Timelines for
Implementation
Student records demonstrated that when parents do not attend IEP meetings, there is not always evidence in the files documenting multiple attempts to facilitate the parents’ participation, including rescheduling the meeting or proposing an alternative method to participate.
Please ensure that IEP Team chairpersons are trained to appropriately document multiple attempts to reach parents to 1) remind them of the upcoming IEP
Team meeting; 2) offer to reschedule the meeting; and 3) provide alternative methods of participating at the IEP Team meeting.
Please develop an internal periodic review and tracking system for appropriately documenting multiple attempts to reach parents for IEP meeting attendance and identify person(s) responsible by name and title for this internal monitoring.
Conduct an internal review of student records after all other corrective actions have been implemented. Review the records to ensure that the school documents its multiple attempts to obtain parent participation.
* Please note that when
(b) Progress
Report Due
Date(s) and
Required
Elements
Please provide evidence of training provided to IEP
Team chairpersons, including the signed attendance sheet indicating staff name and role, the agenda, and training materials.
Provide a description of the internal periodic review and tracking system and indicate the person(s) responsible for it by
October 9, 2012.
Please submit the report of the results of the internal review of records.
Please include the number of records reviewed and the number of student records in compliance. For all
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May 30, 2012
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Criterion
SE 29
Communications in English and other languages
Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
PI Student Record
Review
Staff Interviews
The student record review demonstrated that special education documents such as notices, progress reports, and evaluation report summaries were not consistently translated for families. conducting internal monitoring the district must maintain the following documentation and make it available to the
Department upon request: a)
List of student names and grade level for the record review; b)
Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s)
Please conduct a root cause analysis to determine why evaluation summaries and notices are not always translated if required, and that the copies of these documents are placed in the student record. Please identify the root cause of the noncompliance identified in the student records and identify to the Department the school’s corrective actions to achieve compliance.
Please conduct an internal review of student records after all other corrective actions have been implemented. Review the records records not in compliance, please determine the root causes(s) of the noncompliance and submit the district’s plan to remedy the noncompliance.
This progress report is due December
14, 2012.
Please provide the results of the district’s root cause analysis, including the corrective actions and the associated timelines.
This progress report is due by
October 9, 2012.
Please submit the report of the results of the internal review of records.
Please include the
Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report
May 30, 2012
Page 18 of 19
Criterion
SE 48
FAPE and equal access
Criterion
Implemented
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and Timelines for
Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements to determine if documents such as evaluation summaries are translated and copies are placed in the student records. See also SE
13 for internal monitoring of records for progress reporting.
* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the
Department upon request: a)
List of student names and grade level for the record review; b)
Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
number of records reviewed and the number of student records in compliance. For all records not in compliance, please determine the root causes(s) of the noncompliance and submit the district’s plan to remedy the noncompliance.
This progress report is due December
14, 2012.
Student Record
Review
Document
Review
Staff Interviews
According to student records, documentation and interviews special education students have access to all educational, nonacademic, extracurricular, and ancillary programming, as well as participation in regular education.
Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report
May 30, 2012
Page 19 of 19
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REVIEW
M I D – CY C L E P R O G R E S S R E P O R T
Date Prepared: ____________________________________
Prepared by: __________________________________________________________________
(name and title)
Criterion: _______________________
Topic: ________________________________________________________________________
For each criterion for which you prepare a progress report, please
make a copy of this cover page,
fill in the information requested above, and
attach a complete description of the corrective action taken and any accompanying documentation.
(Description of corrective action for each criterion and any accompanying documentation should include all of the
“Progress Report Required Elements” for that criterion in the Mid-cycle Report.)
Send the whole set of completed progress reports to:
Darlene Lynch, Director
Program Quality Assurance Services
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906
Rev. 6/30/08