Massachusetts Department of Elementary and Secondary Education

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Massachusetts Department of

Elementary and Secondary Education

75 Pleasant Street, Malden, Massachusetts 02148-4096 Telephone: (781) 338-3700

TTY: N.E.T. Relay 1-800-439-2370

May 30, 2012

Dr. Caren Walker Gregory, Head of School

Edward M. Kennedy Health Careers Academy

110 The Fenway

Boston, MA 02115

Re: Mid-cycle Report

Dear Dr. Gregory:

Enclosed is the Department of Elementary and Secondary Education's Mid-cycle Report based on the onsite visit conducted in your district in January 2012. During the Mid-Cycle Review the

Department monitored selected special education criteria to determine your district’s compliance with special education laws and regulations. The review consisted of information gathered from one or more of the following activities: interviews, review of student records, examination of documentation, and classroom observation(s).

The Department determined that one or more of the criteria monitored in your district was

“Partially Implemented” or “Not Implemented.”

In all instances where noncompliance was found, the Department has prescribed corrective action for the district. This corrective action must be implemented as soon as possible, but in no case later than a year from the date of this report. You will find these requirements for corrective action included in the enclosed report, along with requirements for submitting progress reports using the enclosed form.

Please provide the Department with your written assurance and that of the Superintendent of the local school district with whom your Horace Mann Charter School is affiliated that all of the required corrective action will be implemented by your school within the timelines specified in the report. You must submit this statement of assurance to Darlene Lynch, Director, Program

Quality Assurance Services, by June 15, 2012.

1

Your staff's cooperation throughout this Mid-cycle Review is appreciated. If you have questions about this letter or the enclosed report, please do not hesitate to contact Jane Ewing at 781-338-

3741.

Sincerely,

Jane L. Ewing, Mid-cycle Review Chairperson

Program Quality Assurance Services

Darlene A. Lynch, Director

Program Quality Assurance Services cc: Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary Education

Dean Paolillo, Supervisor, Program Quality Assurance Services

Tom Kieffer, Board of Trustees Chairperson, Edward M. Kennedy Health Careers

Academy

Carol R. Johnson, Ed.D., Superintendent, Boston Public Schools

Rev. Gregory G. Groover, Sr., School Committee Chairperson, Boston Public Schools

Encs: Mid-cycle Report

Mid-cycle Progress Report Form

2

MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION

MID-CYCLE REPORT

Edward M. Kennedy Health Careers Academy

Dates of the Mid-cycle Review Onsite: January 9-12, 2012

Date of this Report: May 30, 2012

PLEASE NOTE THAT THIS REPORT IS IN TWO SECTIONS.

Required Special Education Criteria Monitored in this Mid-cycle Review

Current special education criteria available by scrolling down to the special education instrument at http://www.doe.mass.edu/pqa/review/cpr/default.html

Criterion Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

Basis of Determination about

Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective

Action and

Timelines for

Implementation

(b) Progress

Report Due

Date(s) and

Required

Elements

Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report

May 30, 2012

Page 1 of 19

Criterion

SE 7

Transfer of parental rights and student participation and consent at age of majority

Criterion

Implemented

Implemented

(NI)

Criterion

Partially

Implemented

(PI) or Not

Method(s) of

Investigation

Basis of Determination about

Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective

Action and

Timelines for

Implementation

PI Student Record

Review

Document

Review

Staff

Interviews

According to the student record review, document review and staff interviews, the Edward M.

Kennedy Health Careers

Academy (EMKHCA) sends out a mailing of the notice informing parents of the transfer of rights that will occur at the age of majority to all families and students who will turn 17 during that school year.

The school must continue to document in the IEP that the student was informed that the right to make decisions about his or her special education will transfer to the student when he or she turns 18.

The charter school’s notice is missing key elements. In addition to explicitly stating that all educational decision-making rights transfer from parents to the 18 year old student, the notification must also state that the parent will continue to receive all the required notices

Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report

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Page 2 of 19

Please review the administrative advisory 2011-1 that can be found at: http://www.doe.mass.edu/sped/a dvisories/11_1.html

for assistance in developing the school’s corrective action.

Please revise the district’s standard notice to include the requirement of the continued right of the parent to have access to the student’s record or use the

Parent’s Notice of Procedural

Safeguards with a cover letter to the student and parent.

Please provide training to IEP

Team chairpersons regarding the requirement that the IEP Team continue to document in the IEP that the notification to the parent and student occurred.

Please institute a tracking and monitoring system and identify the key personnel responsible for oversight of the system and for conducting periodic reviews to

(b) Progress

Report Due

Date(s) and

Required

Elements

Please provide a copy of the revised notice or description of the chosen notification process.

Please provide evidence of training provided to IEP Team chairpersons, including the signed attendance sheet indicating staff name and role, the agenda, and training materials.

Submit the description of the internal oversight and tracking system, identifying the person(s) responsible for

Criterion Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

Basis of Determination about

Criterion from the school district and will have the right to inspect the student's record.

If Partially Implemented or Not

Implemented:

(a) Required Corrective

Action and

Timelines for

Implementation ensure IEP Teams document the provision of notice in the IEP.

Conduct an internal review of student records after all other corrective actions have been implemented. Please select a sample of student records drawn from those students who turned

17 and older to examine whether the provision of the notification was documented in the IEP.

* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the

Department upon request: a)

List of student names and grade level for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).

(b) Progress

Report Due

Date(s) and

Required

Elements the oversight.

This progress report is due

October 9, 2012.

Please submit the results of the review of student records. Indicate the number of student records reviewed, the number of student records in compliance, for all records not in compliance with this criterion, determine the root cause(s) of the noncompliance and provide the school’s plan to remedy the noncompliance.

Please submit these results by

December 14,

2012.

Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report

May 30, 2012

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Criterion

SE 8

IEP Team composition and attendance

Criterion

Implemented

Implemented

(NI)

Criterion

Partially

Implemented

(PI) or Not

PI

Method(s) of

Investigation

Student Record

Review

Document

Review

Staff

Interviews

Basis of Determination about

Criterion

Student record review indicated that excusal forms were not present in files when required

IEP Team members were not in attendance.

Additionally, it was not reflected either in district documentation or during interviews that students who have attained the age of majority and are the educational decision-maker are asked to sign excusal forms, rather than the student’s parent.

If Partially Implemented or Not

Implemented:

(a) Required Corrective

Action and

Timelines for

Implementation

Please revise the school’s standard excusal form to include the student as a possible signatory.

Please provide training to IEP

Team chairpersons regarding the required IEP Team member excusal process as it pertains to students who have attained the age of majority and are responsible for their own educational decision-making.

Please be sure to include any other personnel responsible for oversight of the requirements of the excusal process.

Please develop an internal tracking and monitoring system to ensure that when a required

IEP Team cannot attend a meeting, the parent or student is notified in advance and the excusal form is signed and placed in the student record.

Please identify personnel responsible for supervisory

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(b) Progress

Report Due

Date(s) and

Required

Elements

Please provide a copy of the revised excusal document.

Please provide evidence of training provided to IEP Team chairpersons, including the signed attendance sheet indicating staff name and role, the agenda, and training materials.

This progress report is due

October 9, 2012.

Provide a description of the internal periodic review and tracking system the development of excusal forms;

Criterion Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

Basis of Determination about

Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective

Action and

Timelines for

Implementation oversight and periodic reviews of this requirement.

Conduct an internal review of student records after all other corrective actions have been implemented. Please select records to review the use of the

IEP Team excusal process for students with educational decision-making to ensure that, if appropriate, the district has 1) documented the excusal and 2) where appropriate, the excusal form is signed by the student.

* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the

Department upon request: a)

List of student names and grade level for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).

(b) Progress

Report Due

Date(s) and

Required

Elements indicate the person(s) responsible for it by

October 9, 2012.

Please submit the results of the review of student records. Indicate the number of student records reviewed, the number of student records in compliance, for all records not in compliance with this criterion, determine the root cause(s) of the noncompliance and provide the school’s plan to remedy the noncompliance.

Please submit these results by

December 14,

2012.

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May 30, 2012

Page 5 of 19

Criterion

SE 18A

IEP development and content

SE 25

Parental consent

Criterion

Implemented

Implemented

(NI)

Criterion

Partially

Implemented

(PI) or Not

Method(s) of

Investigation

Basis of Determination about

Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective

Action and

Timelines for

Implementation

(b) Progress

Report Due

Date(s) and

Required

Elements

PI

Student Record

Review

Document

Review

Staff

Interviews

Student Record

Review

Document

Review

Staff

Interviews

The district’s documentation and staff interviews verified that multiple trainings were provided on the IEP Team’s obligation to document in the IEP when the student’s disability affects social skills development or makes the student susceptible to bullying, harassment, or teasing.

School personnel are aware that

IEP Teams must consider and address the skills and proficiencies needed to avoid or respond to bullying, harassment, or teasing for students identified with a disability on the autism spectrum.

Documentation submitted by the school demonstrated that a notice plus Parent Notice of

Procedural Safeguards is sent within two weeks of a parents’ written request to revoke consent to special education services.

Please revise the district’s revocation of consent procedures for notifying parents or where applicable, students who have attained the age of majority, removing the requirement to register for a new general education seat once special education services have been

Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report

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Please provide a copy of the revised procedures for the revocation of special education services.

Please provide

Criterion Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

Basis of Determination about

Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective

Action and

Timelines for

Implementation

Staff interviews verified that when a parent revokes consent for special education, the school provides the parent notification that all special education services will be discontinued.

Additionally, documentation and interviews verified that the school will not use mediation or request a due process hearing to obtain agreement or a ruling requiring the continuation of services, consistent with federal regulation.

The school’s notice outlines several consequences of the revocation, including that the student will no longer be afforded the disciplinary safeguards and due process rights of a special education student and that the parent must promptly re-enroll the student for a general education seat.

None of the documentation addresses the revocation of special education services by revoked.

Please provide training to the IEP

Team chairpersons regarding the revocation process as it pertains to students who have attained the age of majority and are responsible for their own educational decision-making.

Please be sure to include any other personnel responsible for oversight of the requirements for the revocation of special education process.

Conduct an internal review of student records after all other corrective actions have been implemented. Please select a sample of student records to review for those students with educational decision-making, who have elected to revoke consent to special education services to ensure the charter school obtained the student’s revocation in writing and maintained the decision in the student record.

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(b) Progress

Report Due

Date(s) and

Required

Elements evidence of training provided to IEP Team chairpersons, including the signed attendance sheet indicating staff name and role, the agenda, and training materials.

This progress report is due

October 9, 2012

Please submit the results of the reviews of student records. Indicate the number of student records reviewed, the number of student records in compliance, for all records not in compliance with this criterion, determine the root

Criterion Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

Basis of Determination about

Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective

Action and

Timelines for

Implementation students who have attained the age of majority.

In addition, EMKHCA is a

Horace Mann charter school where students must apply for entrance through a lottery.

Interviews with the EMKHCA school staff indicated that the charter school does not in practice require students to register for a seat in another school within the district because special education services have been revoked.

Students are allowed to continue as general education students in

EMKHCA.

Given the requirement in the revocation notice as described above, e.g., that the parent or student would have to immediately register for a new general education seat, the district and charter school should revise its notification to remove the language regarding this requirement.

* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the

Department upon request: a)

List of student names and grade level for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).

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(b) Progress

Report Due

Date(s) and

Required

Elements cause(s) of the noncompliance and provide the school’s plan to remedy the noncompliance.

Please submit these results by

December 14,

2012.

Criterion

SE 2

Required and

Optional

Assessments

SE 3

Special

Requirements for determination of a specific learning disability

Additional Special Education Criteria Monitored in this Mid-cycle Review

Current special education criteria available by scrolling down to the special education instrument at http://www.doe.mass.edu/pqa/review/cpr/default.html

Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

Basis of Determination about Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective Action and Timelines for

Implementation

PI

PI

Student Record

Review

Student Record

Review

A review of student records indicated that the required observations of students in the classroom for students identified with a Specific Learning

Disability (SLD) was not always found in the student record.

A review of student records indicated that the required observations of students in the classroom for students identified with a Specific Learning

Disability (SLD) was not always found in the student record.

Please see SE 3.

Please conduct the observation for individual students identified by the Department in the Student

Record Issues Worksheet and reconvene the IEP Team to review the results of the observation for each student.

Please conduct training for IEP

Team chairpersons to review the

Department's technical assistance regarding the eligibility requirements for students suspected of having a specific learning disability (SLD). The

Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report

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(b) Progress

Report Due

Date(s) and

Required

Elements

Please see SE 3.

Please provide copies of the Notice of the School

District Proposal to

Act, and a Meeting

Invitation for each individual student identified by the

Department in the

Student Record

Issues Worksheet to document that IEP

Teams reconvened to review the observation data

Criterion Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

Basis of Determination about Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective Action and Timelines for

Implementation

(b) Progress

Report Due

Date(s) and

Required

Elements

Department’s technical assistance can be found at: http://www.doe.mass.edu/sped/iep

/sld/default.html

.

Please develop an internal tracking and monitoring system to ensure that the IEP Team chairpersons complete consentedto observations and ensure that all assessments are placed in student files. Please identify the personnel responsible for supervisory oversight and periodic reviews of this requirement.

Conduct an internal review of student records after all other corrective actions have been implemented. Review records for those students evaluated for a

SLD to ensure that observations were conducted and included in the student record.

* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the and revise the IEP as necessary.

Please provide evidence of the IEP

Team chairperson training including the agenda, attendance sheet with name and role of staff and training materials.

Please submit a description of the school’s internal tracking and monitoring system.

Please be sure to include personnel responsible for supervisory oversight. This progress report is due on October 9,

2012.

Please submit a narrative description of the results of the internal monitoring

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May 30, 2012

Page 10 of 19

Criterion

SE 5

Participation in

MCAS

Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

Basis of Determination about Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective Action and Timelines for

Implementation

(b) Progress

Report Due

Date(s) and

Required

Elements

Department upon request: a)

List of student names and grade level for the record review; b)

Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).

conducted. Please include the numbers of records reviewed and the number of records found to be in compliance.

Should additional noncompliance be identified, please provide the school's analysis of the cause of the continued noncompliance and the specific actions taken to address the noncompliance.

Please submit these results by

December 14,

2012.

Student Record

Review

Document

Review

Staff

Interviews

Student record review verified that for students who have not yet taken or passed the MCAS, IEP

Teams designate in the student’s IEP how each student will participate during testing.

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Criterion

SE 13

Progress Reports and content

Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

Basis of Determination about Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective Action and Timelines for

Implementation

PI Student Record

Review

A review of student records indicated that progress reports were not consistently translated or in the students’ files.

Please conduct a root cause analysis to determine why progress reports are not translated if required and copies of the progress reports are not placed in the student record. Please identify the root cause of the noncompliance identified in the student records and identify to the

Department the school’s corrective actions to achieve compliance.

Conduct an internal review of student records after all other corrective actions have been implemented. Please review the student records to determine that progress reports are translated and placed in student records. Student records should be sampled following a semester or term grade report.

* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the

Department upon request: a)

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(b) Progress

Report Due

Date(s) and

Required

Elements

Please provide a detailed description of the analysis conducted, the corrective actions taken by the school and the associated timelines.

This progress report is due October 9,

2012 .

Please submit the report of the results of the internal review of records.

Please include the number of records reviewed and the number of student records in compliance. For any records not in compliance, please determine the root causes(s) of the noncompliance and submit the district’s plan to remedy the

Criterion

SE 14

Review and revision of IEPs

Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

PI

Basis of Determination about Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective Action and Timelines for

Implementation

(b) Progress

Report Due

Date(s) and

Required

Elements

Student Record

Review

A review of student records indicated that the school’s projected dates for subsequent annual reviews are beyond one year of the anniversary date of the current IEP to review, revise or develop a new

IEP or refer the student for a reevaluation as appropriate.

List of student names and grade level for the record review; b)

Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).

Please conduct a root cause analysis of annual reviews conducted from October 2011 –

February 2012 to determine why

IEP Teams are not consistently scheduled on or before the anniversary date of the IEP.

Please identify the root cause of the noncompliance found in the student records to the Department and the district’s corrective actions taken in response to the identified cause(s) of noncompliance.

Conduct an internal review of student records after all other corrective actions have been implemented. Please review the student records to determine if the

IEP Teams are scheduled and convened on or before the noncompliance.

This progress report is due December

14, 2012.

Please provide the results of the district’s root cause analysis, including the corrective actions and the associated timelines.

This progress report is due October 9,

2012.

Please submit the report of the results of the internal review of records.

Please include the number of records reviewed and the number of student records in

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Criterion

SE 20

Least restrictive program selected

Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

Basis of Determination about Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective Action and Timelines for

Implementation

(b) Progress

Report Due

Date(s) and

Required

Elements

PI Student

Record

Review

Staff

Interviews

The student record review determined that in cases where the student is partially included, the Nonparticipation Justification statements of the IEP do not answer why the student’s removal was considered critical to the student´s program or provide the basis for the conclusion that education of the student in a less anniversary date of the IEP to conduct the annual review.

* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the

Department upon request: a)

List of student names and grade level for the record review; b)

Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).

Please ensure that IEP Team chairpersons are trained in the appropriate development of Nonparticipation Justification statements that answer why the students’ removal was considered critical to the student´s program.

Please develop an internal periodic review and tracking system for appropriateness of non-participation justification statements and identify person(s) compliance. For all records not in compliance, please determine the root causes(s) of the noncompliance and submit the district’s plan to remedy the noncompliance.

This progress report is due December

14, 2012.

Please provide evidence of training provided to IEP

Team chairpersons, including the signed attendance sheet indicating staff name and role, the agenda, and training materials.

Please describe the system of internal monitoring and

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Criterion Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

Basis of Determination about Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective Action and Timelines for

Implementation restrictive environment was not possible.

responsible by name and title for this internal monitoring.

Conduct an internal review of student records after all other corrective actions have been implemented. Review the sample of records to ensure that Nonparticipation Justification statements answer why the students’ removal was considered critical to the student´s program for those students removed from the general setting for special education services.

* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the

Department upon request: a)

List of student names and grade level for the record review; b)

Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).

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(b) Progress

Report Due

Date(s) and

Required

Elements periodic review and identify the staff responsible for the oversight.

This progress report is due by

October 9, 2012.

Please submit the report of the results of the internal review of records.

Please include the number of records reviewed and the number of student records in compliance. For all records not in compliance, please determine the root causes(s) of the noncompliance and submit the district’s plan to remedy the noncompliance.

This progress report is due December

14, 2012.

Criterion

SE 21

School day and school year requirements

SE 22

IEP implementation and availability

Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

Student Record

Review

Staff

Interviews

Student Record

Review

Staff Interviews

Basis of Determination about Criterion

According to student files and interviews, EMKHCA

IEP Teams routinely consider whether a student requires an extended day or extended school year.

According to student files and staff interviews, when a service is delayed because of lack of classroom space or personnel, the school has a procedure to immediately notify parents of the delayed services, the reasons for the delay, actions that the school is taking to remedy the delayed services, and offers alternative means to meet the goals on the IEP.

If Partially Implemented or Not

Implemented:

(a) Required Corrective Action and Timelines for

Implementation

(b) Progress

Report Due

Date(s) and

Required

Elements

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Criterion

SE 26

Parent participation in meetings

Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

PI

Method(s) of

Investigation

Student Record

Review

Basis of Determination about Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective Action and Timelines for

Implementation

Student records demonstrated that when parents do not attend IEP meetings, there is not always evidence in the files documenting multiple attempts to facilitate the parents’ participation, including rescheduling the meeting or proposing an alternative method to participate.

Please ensure that IEP Team chairpersons are trained to appropriately document multiple attempts to reach parents to 1) remind them of the upcoming IEP

Team meeting; 2) offer to reschedule the meeting; and 3) provide alternative methods of participating at the IEP Team meeting.

Please develop an internal periodic review and tracking system for appropriately documenting multiple attempts to reach parents for IEP meeting attendance and identify person(s) responsible by name and title for this internal monitoring.

Conduct an internal review of student records after all other corrective actions have been implemented. Review the records to ensure that the school documents its multiple attempts to obtain parent participation.

* Please note that when

(b) Progress

Report Due

Date(s) and

Required

Elements

Please provide evidence of training provided to IEP

Team chairpersons, including the signed attendance sheet indicating staff name and role, the agenda, and training materials.

Provide a description of the internal periodic review and tracking system and indicate the person(s) responsible for it by

October 9, 2012.

Please submit the report of the results of the internal review of records.

Please include the number of records reviewed and the number of student records in compliance. For all

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Criterion

SE 29

Communications in English and other languages

Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

Basis of Determination about Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective Action and Timelines for

Implementation

(b) Progress

Report Due

Date(s) and

Required

Elements

PI Student Record

Review

Staff Interviews

The student record review demonstrated that special education documents such as notices, progress reports, and evaluation report summaries were not consistently translated for families. conducting internal monitoring the district must maintain the following documentation and make it available to the

Department upon request: a)

List of student names and grade level for the record review; b)

Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s)

Please conduct a root cause analysis to determine why evaluation summaries and notices are not always translated if required, and that the copies of these documents are placed in the student record. Please identify the root cause of the noncompliance identified in the student records and identify to the Department the school’s corrective actions to achieve compliance.

Please conduct an internal review of student records after all other corrective actions have been implemented. Review the records records not in compliance, please determine the root causes(s) of the noncompliance and submit the district’s plan to remedy the noncompliance.

This progress report is due December

14, 2012.

Please provide the results of the district’s root cause analysis, including the corrective actions and the associated timelines.

This progress report is due by

October 9, 2012.

Please submit the report of the results of the internal review of records.

Please include the

Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report

May 30, 2012

Page 18 of 19

Criterion

SE 48

FAPE and equal access

Criterion

Implemented

Criterion

Partially

Implemented

(PI) or Not

Implemented

(NI)

Method(s) of

Investigation

Basis of Determination about Criterion

If Partially Implemented or Not

Implemented:

(a) Required Corrective Action and Timelines for

Implementation

(b) Progress

Report Due

Date(s) and

Required

Elements to determine if documents such as evaluation summaries are translated and copies are placed in the student records. See also SE

13 for internal monitoring of records for progress reporting.

* Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the

Department upon request: a)

List of student names and grade level for the record review; b)

Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).

number of records reviewed and the number of student records in compliance. For all records not in compliance, please determine the root causes(s) of the noncompliance and submit the district’s plan to remedy the noncompliance.

This progress report is due December

14, 2012.

Student Record

Review

Document

Review

Staff Interviews

According to student records, documentation and interviews special education students have access to all educational, nonacademic, extracurricular, and ancillary programming, as well as participation in regular education.

Edward M. Kennedy Health Careers Academy Coordinated Program Review Mid-cycle Report

May 30, 2012

Page 19 of 19

MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION

MID-CYCLE REVIEW

Edward M. Kennedy Health Careers Academy

M I D – CY C L E P R O G R E S S R E P O R T

Date Prepared: ____________________________________

Prepared by: __________________________________________________________________

(name and title)

Criterion: _______________________

Topic: ________________________________________________________________________

For each criterion for which you prepare a progress report, please

 make a copy of this cover page,

 fill in the information requested above, and

 attach a complete description of the corrective action taken and any accompanying documentation.

(Description of corrective action for each criterion and any accompanying documentation should include all of the

“Progress Report Required Elements” for that criterion in the Mid-cycle Report.)

Send the whole set of completed progress reports to:

Darlene Lynch, Director

Program Quality Assurance Services

Massachusetts Department of Elementary and Secondary Education

75 Pleasant Street

Malden, MA 02148-4906

Rev. 6/30/08

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