Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street, Malden, Massachusetts 02148-4096
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
January 17, 2012
Marie E. Galinski, Ed.D., Superintendent
Beverly Public Schools
502 Cabot Street
Beverly, Ma 01945
Re: Mid-cycle Report
Dear Superintendent Galinski:
Enclosed is the Department of Elementary and Secondary Education's Mid-cycle Report based
on the onsite visit conducted in your district in December 2011. During the Mid-Cycle Review
the Department monitored selected special education criteria to determine your district’s
compliance with special education laws and regulations. The review consisted of information
gathered from one or more of the following activities: interviews, review of student records,
examination of documentation, and classroom observation(s).
The Department determined that one or more of the criteria monitored in your district was
“Partially Implemented” or “Not Implemented.” In all instances where noncompliance was
found, the Department has prescribed corrective action for the district. This corrective action
must be implemented as soon as possible, but in no case later than a year from the date of this
report. You will find these requirements for corrective action included in the enclosed report,
along with requirements for submitting progress reports using the enclosed form.
Please provide the Department with your written assurance that all of the required corrective
action will be implemented by your district within the timelines specified in the report. You
must submit your statement of assurance to Darlene Lynch, Director, Program Quality Assurance
Services, by January 31, 2012.
1
Your staff's cooperation throughout this Mid-cycle Review is appreciated. If you have questions
about this letter or the enclosed report, please do not hesitate to contact Nicole Edgett at 781338-3723.
Sincerely,
Nicole Edgett, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
cc:
Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary Education
Dean Paolillo, Supervisor, Program Quality Assurance Services
William Scanton, School Committee Chairperson
Debra O’Connor, Local Program Review Coordinator
Encs: Mid-cycle Report
Mid-cycle Progress Report Form
2
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REPORT
Beverly Public Schools
Dates of the Mid-cycle Review Onsite: December 7, 2011
Date of this Report: January 17, 2012
PLEASE NOTE THAT THIS REPORT IS IN TWO SECTIONS.
Required Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 7
Transfer of
parental
rights and
student
participation
and consent
at age of
majority
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
PI
Student
Records
Basis of
Determination
about Criterion
If Partially Implemented or Not Implemented:
(a) Required Corrective Action and
Timelines for Implementation
Student records
indicated that the
district does not
always inform the
student and the
parent/guardian one
year prior that the
educational decision
making rights will
transfer from the
Please conduct an analysis of the current procedures
regarding the notification of Age of Majority one
year prior to the students 18th birthday. Please
ensure that the cause of the non-compliance found
in the student records is identified.
The district’s student database must ensure that it
has the capacity to disaggregate data by student date
of birth. In turn, identify all students who will turn
18 within the next year, and will require notification
Beverly Public Schools Coordinated Program Review Mid-cycle Report
January 17, 2012
Page 1 of 12
(b) Progress
Report Due
Date(s) and
Required
Elements
Please submit
a narrative
description of
the results of
the analysis
conducted.
Please be sure
to include any
changes made
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination
about Criterion
parent/guardian to
the student upon the
student’s 18th
birthday.
If Partially Implemented or Not Implemented:
(a) Required Corrective Action and
Timelines for Implementation
to both the student and the parent/guardian
regarding transfer of rights. Please make any
necessary adjustments and revisions to the current
system of tracking as a result of the analysis
conducted.
Please provide training to all high school special
education chairpersons regarding the notification of
the age of majority procedures. Please be sure to
include personnel responsible for oversight of the
requirements for the transfer of parental rights.
Please review the administrative advisory 2011-1
that can be found at:
http://www.doe.mass.edu/sped/advisories/11_1.html
Select a sample of student records to review for
appropriate Age of Majority procedures for students
who turned 17 subsequent to the implementation of
corrective actions. Please review all of the
applicable student records to ensure notification was
sent.
*Please note that when conducting internal
monitoring the district must maintain the
following documentation and make it available
to the Department upon request: a) List of
student names and grade level for the record
Beverly Public Schools Coordinated Program Review Mid-cycle Report
January 17, 2012
Page 2 of 12
(b) Progress
Report Due
Date(s) and
Required
Elements
to the current
procedures as
a result of the
analysis.
Please provide
evidence of
training
provided to the
high school
special
education
chairpersons.
Please list the
number of
students
identified who
will turn age
18 within the
next year, as
well as the
personnel
responsible for
ensuring that
notification is
provided to
both the
student and the
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination
about Criterion
If Partially Implemented or Not Implemented:
(a) Required Corrective Action and
Timelines for Implementation
review; b) Date of the review; c) Name of
person(s) who conducted the review, their
roles(s), and their signature(s)
This applies to all criteria requiring internal
monitoring as part of the corrective action(s).
(b) Progress
Report Due
Date(s) and
Required
Elements
parent.
This progress
report is due
April 6, 2012.
Submit the
results of the
review of
student
records.
Indicate the
number of
student records
reviewed, the
number of
student records
in compliance,
for all records
not in
compliance
with this
criterion,
determine the
root cause(s)
of the
noncompliance
and provide
the school’s
Beverly Public Schools Coordinated Program Review Mid-cycle Report
January 17, 2012
Page 3 of 12
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination
about Criterion
If Partially Implemented or Not Implemented:
(a) Required Corrective Action and
Timelines for Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
plan to remedy
the noncompliance.
Please submit
these results
by October 1,
2012.

SE 8
IEP Team
composition
and
attendance
Document
Review
Student
Records
A review of
documentation and
student records
indicated all of the
required members of
the IEP Team attend
unless the parent and
the district agree in
writing to excuse that
member and the
required Team
member provides
written input to the
parent and the IEP
Team prior to the
meeting.
Beverly Public Schools Coordinated Program Review Mid-cycle Report
January 17, 2012
Page 4 of 12
Criterion
Criterion
Implemented


Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Document
Review
Student
Records
SE 18A
IEP
Development
and content
Basis of
Determination
about Criterion
If Partially Implemented or Not Implemented:
(a) Required Corrective Action and
Timelines for Implementation
A review of
documentation and
student records
verified that the
district implemented
training and
developed
procedures regarding
the IEP Team’s
obligation to
document when the
evaluation indicates
that the student’s
disability affects
social skills
development or
makes them
susceptible to
bullying, harassment,
or teasing.

SE 25
Parental
consent
Document
Review
Staff interviews
verified that
when a parent
revokes consent for
special education, the
district provides the
parent notification
Beverly Public Schools Coordinated Program Review Mid-cycle Report
January 17, 2012
Page 5 of 12
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination
about Criterion
If Partially Implemented or Not Implemented:
(a) Required Corrective Action and
Timelines for Implementation
that all special
education services
will be discontinued.
Additionally,
interviews verified
that the district will
not use mediation or
request a due process
hearing to obtain
agreement or a ruling
requiring the
continuation of
services, consistent
with federal
regulation.
Beverly Public Schools Coordinated Program Review Mid-cycle Report
January 17, 2012
Page 6 of 12
(b) Progress
Report Due
Date(s) and
Required
Elements
Additional Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
PI
Student
Records
SE 2
Required and
Optional
Assessments
Basis of
Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
Student records
indicated that the
district does not
always complete all of
the components of the
required education
assessments to
determine eligibility
for special education.
In some instances, the
district did not gather
assessment data from
teachers with current
knowledge regarding
the student's specific
abilities in relation to
the learning standards
of the Massachusetts
Please complete the missing education
assessments for individual students
identified by the Department in the
Student Record Issues Worksheet and
reconvene the IEP Team for each.
Please develop or revise the current
internal tracking system to ensure that
all of the components of the required
education assessments are conducted by
the evaluators. The tracking system
should include supervisory oversight
and periodic reviews to ensure
compliance.
Please ensure that the elementary and
middle school general education and
special education staff are trained on the
Beverly Public Schools Coordinated Program Review Mid-cycle Report
January 17, 2012
Page 7 of 12
(b) Progress
Report Due
Date(s) and
Required
Elements
Provide copies of
the Notice of the
School District
Proposal to Act,
and a Meeting
Invitation as
evidence that IEP
Teams
reconvened to
consider the
missing
evaluation
elements and
whether a new or
amended IEP was
necessary.
April 6, 2012.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
Curriculum
Frameworks and the
district curriculum.
Additionally, the
district does not
always conduct an
assessment of the
student's attention
skills, participation,
behaviors,
communication skills,
memory, and social
relations with groups,
peers, and adults.
requirements to assess the student
abilities in relation to the learning
standards of the Massachusetts
Curriculum Frameworks and the district
curriculum. Please ensure that the
training conducted includes information
on the requirement for teachers with
current knowledge of the student to
assess the student's attention skills,
participation, behaviors, communication
kills, memory, and social relations with
groups, peers, and adults. The district is
advised to use the Department’s
recommended Educational Assessment
forms which can be found at :
http://www.doe.mass.edu/sped/28mr/
In other instances, the
district does not
always include a
historical account of
the student’s progress
in the general
education curriculum.
Please conduct an internal review of
student records with initial and
reevaluations conducted subsequent to
the completion of all corrective actions.
The sample should represent all school
levels to ensure that all components of
the required education assessment have
been completed.
*Please note that when conducting
internal monitoring the district must
Beverly Public Schools Coordinated Program Review Mid-cycle Report
January 17, 2012
Page 8 of 12
(b) Progress
Report Due
Date(s) and
Required
Elements
Provide a
description of the
newly developed
and/or revised
internal tracking
system and
indicate the
person(s)
responsible for it
by
April 6, 2012.
Provide the
training agenda,
signed attendance
sheets indicating
the title/role of the
staff attending as
well as the name
and title of the
presenter by
April 6, 2012.
Submit the results
of the review of
student records.
Indicate the
number of student
records reviewed,
Criterion
SE 29
Communications
are in English
and primary
language of
home
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s)
of
Investigation
Student
Records
Basis of
Determination about
Criterion
A review of student
records indicated that
when the primary
language of the parent
is other than English,
the district does not
always provide written
communication in both
English and their
primary language.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
maintain the following documentation
and make it available to the
Department upon request: a) List of
student names and grade level for the
record review; b) Date of the review;
c) Name of person(s) who conducted
the review, their roles(s), and their
signature(s)
This applies to all criteria requiring
internal monitoring as part of the
corrective action(s).
the number of
student records in
compliance, for
all records not in
compliance with
this criterion,
determine the root
cause(s) of the
noncompliance
and provide the
school’s plan to
remedy the noncompliance.
Please submit
these results by
October 1, 2012.
Please ensure the families of the
students identified by the Department in
the Student Record Issues Worksheet
receive written IEP materials and
notices in their primary language.
Please submit
evidence that all
materials were
provided to the
families identified
in the Student
Record Issues
Worksheet in their
primary language
of
communication.
Please track in the district’s data
management system whether parents
require written communications in a
language other than English. It should
be noted that one method of collecting
this information could be through the
administration of the district’s Home
Beverly Public Schools Coordinated Program Review Mid-cycle Report
January 17, 2012
Page 9 of 12
(b) Progress
Report Due
Date(s) and
Required
Elements
Please verify that
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
Language Survey. Please be sure to
identify the personnel responsible for
the data tracking and translation
protocols.
Please provide the special education
staff with training on the procedures to
secure translations.
Please select a sample of 8-10 student
records with IEP activities conducted
after all corrective actions have been
implemented, for review. Please ensure
that the records selected are of families
whose primary language is other than
English and are representative of
elementary, middle, and high school.
Please review the records to verify that
families who require written and oral
communication in their primary
language receive translated materials.
Beverly Public Schools Coordinated Program Review Mid-cycle Report
January 17, 2012
Page 10 of 12
(b) Progress
Report Due
Date(s) and
Required
Elements
the district tracks
the need for
translations and
has clear
procedures for
providing written
translations.
Please be sure to
include the
personnel
responsible for the
data tracking and
obtaining
translations.
This progress
report is due
April 6, 2012.
Please submit a
narrative
description of the
results of the
internal
monitoring
conducted.
Indicate the
number of student
records reviewed,
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s)
of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
if non-compliance
is identified,
please indicate the
cause of
noncompliance
and the district’s
corrective actions
to achieve
compliance. This
progress report is
due October 1,
2012.
SE 55
Special
education
facilities and
classrooms

Facilities
Observation
The Department
visited the Ayers Ryal
Side Elementary
School on December 7,
2011. The visit verified
that the district has
maintained its
corrective action by
relocating the
Occupational Therapist
space to a more
suitable location where
students have access to
the necessary materials
and equipment
required for therapy.
Beverly Public Schools Coordinated Program Review Mid-cycle Report
January 17, 2012
Page 11 of 12
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REVIEW
School District: Beverly Public Schools
M I D – CY C L E P R O G R E S S R E P O R T
Date Prepared: ____________________________________
Prepared by: __________________________________________________________________
(name and title)
Criterion: _______________________
Topic: ________________________________________________________________________
For each criterion for which you prepare a progress report, please



make a copy of this cover page,
fill in the information requested above, and
attach a complete description of the corrective action taken and any accompanying documentation.
(Description of corrective action for each criterion and any accompanying documentation should include all of the
“Progress Report Required Elements” for that criterion in the Mid-cycle Report.)
Send the whole set of completed progress reports to:
Darlene Lynch, Director
Program Quality Assurance Services
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906