MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Hatfield Public School District
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by:
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 4, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7B Structured learning time Rating: Partially Implemented
Department CPR Finding: Documentation review and staff interviews indicated that physical
education is optional for students in grades 11 and 12.
Narrative Description of Corrective Action: The High School Principal, in consultation with the
Superintendent, is currently developing a plan that will meet state requirements regarding
physical education as a graduation requirement for student in grades 11 and 12.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Scott Goldman/ Principal of
Corrective Action Activity: Beginning of the
Smith Academy
2011-2012 school year. The requirement will
have to be approved by the School
Committee and included in the Student
Handbook in the Spring of 2011.
Evidence of Completion of the Corrective Action: Course of Study in the Student Handbook
Description of Internal Monitoring Procedures: annual approval of student handbook and
course of study
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7B
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By February 18, 2011, the district will submit a
proposed plan that will meet state requirements regarding physical education for students in
grades 11 and 12.
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By May 18, 2011, the district will submit documentation evidencing that the district’s proposed
plan of corrective action will be implemented at the start of the 2011-2012 school year. Submit a
revised draft of the 2011-2012 Hatfield Smith Academy High School course of study that includes
mandatory physical education in grades 11 and 12.
Progress Report Due Date(s): February 18, 2011, May 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CR 10A Student handbooks and
codes of conduct
Department CPR Finding: Documentation review indicated that student handbooks and codes of
conduct for both Hatfield Elementary School and Smith Academy do not contain appropriate
procedures for the discipline of students with special needs and Section 504 Accommodation Plans.
Additionally, student handbooks and codes of conduct do not reference M.G.L. c. 76, s. 5. Student
handbooks do not contain the school’s procedure for accepting, investigating, and resolving
complaints alleging discrimination or harassment and do not contain the disciplinary measures that
the school may impose if it determines discrimination or harassment has occurred.
Narrative Description of Corrective Action: Student handbooks at both the elementary school
and the high school have now include appropriate procedures for the discipline of students with
special needs and Section 504 Accommodation Plans. In addition, both handbooks now contain
the school’s procedure for accepting, investigating, and resolving complaints alleging
discrimination or harassment and do not contain the disciplinary measures that the school may
impose if it determines discrimination or harassment has occurred. The handbooks have been
reviewed and accepted by the School Committee.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: John F. Robert,
Corrective Action Activity: October 21, 2010
Superintendent
Evidence of Completion of the Corrective Action: Student Handbooks submitted separately
Description of Internal Monitoring Procedures: Student Handbooks are presented and
approved annually by the School Committees. Each building principal will be responsible for the
preparation of the handbooks
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The elementary student handbook omits procedure
for accepting, investigating, and resolving complaints alleging discrimination.
Department Order of Corrective Action: On September 20, 2010, the district submitted revised
2010-2011 student handbooks for the elementary and high school levels. The Department has
reviewed these. All handbooks include appropriate procedures for the discipline of students with
special needs and Section 504 Accommodation Plans. The high school handbook includes
procedure for accepting, investigating, and resolving complaints alleging discrimination and
harassment.
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Required Elements of Progress Report(s): By February 18, 2011, the district will submit
procedure for accepting, investigating, and resolving complaints alleging discrimination for the
elementary school student handbook that have been approved by the School Committee. Submit
the school committee minutes documenting this approval. The district will also report how
this information is currently provided to parents/guardians, students, and staff.
Progress Report Due Date(s): February 18, 2011
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Hatfield Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: John F. Robert
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 4, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3 Initial Identification
Rating: Not Implemented
Department CPR Finding: A review of documents indicate that the district does not have procedures
in place for the initial identification and assessment of LEP students.
Narrative Description of Corrective Action: The school district have written procedures for the
intitial identification and assessment of LEP students
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: John F. Robert,
Corrective Action Activity: Procedures are
Superintenedent and Director of Student
in place s of October 21 and will be reviewed
Services
by the School Committee on November 9th
Evidence of Completion of the Corrective Action: Procedures have been submitted under
separate cover.
Description of Internal Monitoring Procedures: Procedures will be monitored on a regular basis
by both the building principals and superintendent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): On September 21, 2010, the district submitted initial
ELE identification and assessment procedures. Administrators and the collaborative ELE
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provider have been trained on these procedures. The district will adopt these procedures at the
November 9, 2011 school committee meeting. The district will continue to monitor this criterion
for future compliance.
Progress Report Due Date(s): None Required
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parent Notification
Rating: Not Implemented
Department CPR Finding: A review of documentation indicate that the district does not have a
parent notification notice that contains all required information.
Narrative Description of Corrective Action: The school district has a parent notification notice
that contains all required information.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: John F. Robert, Superintendent Corrective Action Activity: October 21, 2010
and Director of Student Services
Evidence of Completion of the Corrective Action: Sample letter send separately
Description of Internal Monitoring Procedures: Principals and Superintendent will monitor use
of the notice on an ongoing basis.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): On September 21, 2010, the district submitted a
revised parent notification letter which has been reviewed by the Department and contains all
required elements evidencing full compliance with this criterion.
Progress Report Due Date(s): None Required.
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