Budget Advisory Team
2003-2004 Budget Expansion Recommendation
Members of the Budget Advisory Team
Jane Campbell
Gina Chance
Krys Douglas
Rita Kavanaugh
Gerry McBroom
Sally Pearson
Emil Radosevich
Mark Martinez, Leader
Luis Campos
Emilio Chavez
Jeff Frazier
Richard Lovato
Eugene Padilla
Linda Pope
Roxanne Sides
Charge to the Budget Advisory Team
A team of faculty, staff and student membership was formed to provide input to
the Executive Team concerning expansion for the 2003-2004 fiscal year.
Input for this team was based on priorities established by the Governing Board
during the annual budget development process. Each division provided the team
with prioritized expansion lists. The team was then charged with
 Determining if requests were consistent with the planning priorities identified
for the 2003-2004 budget
 Combining the division recommendations into a proposed institute-wide
priority list based on institutional planning priorities
This report reflects the team’s recommendation on how to use budget resources
to move the institution forward in meeting the 2003-2004 planning priorities.
To reach an institute-wide consensus, the team was informed about the planning
priorities and how the entire budget process works. The team reviewed historical
financial data in preparation for the budget expansion process.
The Budget Advisory Team has provided, according to its charge, this 2003-2004
budget recommendation to the Executive Team.
Prioritized Budget Expansion List
Prioritizing Process:
The Budget Advisory Team has spent a great deal of time becoming
knowledgeable about the budget process. The team members reviewed both
current and historical financial information. They also learned how the planning
process works and discussed the priorities that would drive the budget decisions.
Each division, along with Public Information, provided the Budget Advisory Team
with their 2003-2004 expansion requests. The total request of 96 expansion
items submitted was made up of 17 from Student Services, 31 from
Administration, 42 from Instruction , 5 being new instructional programs
submitted by Instruction, and one from the Public Information Office.
After reviewing these documents, the team generated about the expansion items.
The questions were either a need for further clarification or a desire to
understand how that expansion item supported the planning priorities. Mark
Martinez then worked with various individuals or groups on campus to address,
where possible, the group’s specific questions. The last part of that phase for the
Budget Advisory Team was a presentation by each of the Vice Presidents and
the Director of Public Information.
The next phase was the prioritization phase. The team met in the electronic
meeting room to prioritize the budget expansion items. The team used the
computers and a software process to rank the list. Points were electronically
assigned using a weighting system based on individual voting. The group
agreed to consider the rankings of the lists as presented by the divisions as
much as possible. Due to the nature of the decision-making tools, however,
some items on individual lists ended up on the expansion list in significantly
different orders than they were presented to the group. The team used the
following process:




Divided the expansion list into priority I and priority II groups
Reached consensus on Group I and Group II
Prioritized the expansion lists by ranking the two groups
Reached consensus on the following list.
Budget Advisory Team
2003-2004 Budget Expansion Priorities
Priority
#
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Expansion Item
GROUP I
JMMC Advisement - FT Administrative Support
Specialist ( SS-1)
Business Office - Convert 3 PT cashiers to FT (A-1)
CIT - Systems Administrator (A-3)
Enrollment Services - FT Transcript Evaluator (SS-2)
Special Services - FT Counselor (SS-4)
CIT - ADS Web Developer (A-5)
DADE – FT Computer Center Supervisor (I-2)
Security – Body armor vests and jackets (A-7)
New Program – BioTechnology (NP-1)
Financial Aid – FT Financial Aid Tech II (SS-7)
PIO – Website Content Manager
DADE – 2 PT Technical Support Technicians (I-4)
2
Cost
$29,101
$42,120
$55,137
$37,542
$45,841
$50,150
$37,807
$16,875
$112,764
$25,792
$54,137
$31,906
13.
HOD – FT Faculty-Diagnostic Medical Sonography (I-5)
$29,683
14.
15.
16.
17.
18.
19.
20.
21.
22.
Financial Aid JMMC – FT Financial Aid Tech II (SS-9)
BOD – Technical Support Technician (I-1)
CIT – Systems Administrator (A-4)
New Program – Project Management (NP-2)
CIT – Web Developer (A-6)
Assessment Center - .25 Testing technician (SS-8)
Westside – Faculty supplies (I-8)
LRD – JMMC Reference Librarian (I-11)
Assessment Center – Contract services for Accuplacer
exams (SS-14)
Business Office – Accountant II (A-2)
Financial Aid – FT Financial Aid Tech II (SS-10)
JMMC K-Lab – FT IST (I-3)
Enrollment Services – FT Registration Tech III (SS-11)
A & S – Convert PT faculty to 5 FT faculty (I-12)
JMMC – Instructional Technician for lab (I-10)
JMMC Special Services – FT Clerical Specialist (SS-3)
A & S – Associate Dean (I-9)
South Valley – PT Student Services Tech (SS-12)
ACE – 2 PT Math Tutors (I-16)
Enrollment services – Getting started Brochures (SS-6)
DPC – Convert PT Courier to FT (A-11)
South Valley – Supplies (I-6)
HOD – FT Faculty for Education Programs (I-14)
Experiential Learning – FT Administrative Support
Specialist (SS-5)
Enrollment Services – PT Tech (SS-18)
Westside – Clerical Specialist II (I-13)
Admin VP – Convert PT Clerical to FT (A-10)
Security – ID Supervisor (A-8)
South Valley – Technical Support Tech (I-7)
New Programs – Radiologic Technology (NP-3)
Technologies – IT for JMMC Lab (I-17)
Enrollment Services – PT Records Tech (SS-13)
Security – Training (A-13)
CIT – Systems Administrator (A-14)
JMMC – PT Instructional Tech for K-Lab (I-26)
LRD – Library supplies (I-23)
ACE – Convert Pt Volunteer Tutor Supervisor to FT (I21)
Westside – Computer lab supplies (I-27)
PDC – Training and Development Coordinator (I-19)
BOD – FT Faculty for Business Administration (I-24)
$25,890
$33,514
$55,137
$49,000
$50,150
$6,140
$7,500
$11,864
$4,560
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
3
$42,069
$25,792
$30,162
$30,316
$85,306
$23,212
$24,210
$64,911
$13,025
$21,876
$8,500
$8,675
$5,000
$22,926
$31,516
$11,956
$23,010
$18,063
$26,000
$33,514
$221,634
$23,212
$13,455
$15,000
$55,137
$18,230
$7,900
$21,349
$8,000
$58,000
$55,056
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
64.
65.
66.
67.
68.
69.
70.
71.
72.
73.
74.
75.
76.
77.
78.
79.
80.
81.
82.
83.
84.
85.
86.
87.
88.
89.
90.
91.
92.
93.
94.
95.
96.
CIT – ADS Programmer Analyst (A-16)
BOD – Instructional Software (I-18)
South Valley – Clerical Specialist (I-25)
CIT – Programmer Analyst (A-19)
Cit – Web Developer (A-18)
HOD - .5 Administrative Support Specialist (I-34)
Facilities – Maintenance II (A-29)
Instruction VP – PT Sections for CSE and Portfolio
Classes (I-22)
CIT – ADS Programmer Analyst (A-17)
Facilities – 2 Groundskeepers (A-31)
HR – Clerical I (A-32)
BOD - .5 Computer Support Tech (I-30)
CIT – Technical Support Specialist (A-15)
CIT – Product Analyst (A-23)
Records – Inventory Control Labels (A-27)
CIT – Information Center Agent (A-20)
LRD – Supplies (I-15)
LRD – Media Production Tech (I-35)
Parking – Data Entry Clerk (A-30)
Westside – Instructional Technician (I-33)
LRD – Reference Specialist (I-39)
New Program – Veterinary Technology (NP-4)
HOD – Supplies (I-28)
PDC – Equity Project (I-20)
JMMC – Supplies for two new labs (I-40)
HOD – FT Faculty for Education Programs (I-38)
CIT – Systems Administrator (A-22)
Records – Records Technician (A-26)
Records – Training (A-12)
South Valley – Contract Services (I-31)
CIT – Information Technical Writer (A-21)
Rio Rancho – Contract services (SS-16)
Rio Rancho – On-going supplies (SS-15)
HOD – Professional Development (I-42)
JMMC – Student learning budget (I-43)
CIT – Product Analyst (A-25)
JMMC – Supplies for faculty area (I-36)
Warehouse – Warehouse Technician (A-28)
CIT – Product Analyst (A-24)
JMMC – K-Lab Expansion (I-32)
New Program – Funeral Services (NP -5)
LRD – Travel (I-29)
Westside – Travel (I-46)
4
$52,216
$18,336
$20,566
$52,216
$50,150
$13,811
$31,100
$31,059
$52,216
$30,576
$20,566
$18,044
$49,834
$52,216
$3,000
$32,700
$15,000
$33,514
$22,500
$23,212
$33,514
$235,645
$17,000
$20,000
$4,400
$22,926
$110,274
$25,034
$500
$5,000
$47,650
$2,000
$3,600
$17,500
$1,500
$52,216
$5,000
$27,820
$52,216
$15,000
$188,610
$6,000
$2,500
New Programs
The Budget Advisory Team considered new programs on equal footing as all
other expansion requests when creating the overall expansion list. Out of five
new programs, two ended up near the top of the list, one was in the middle, and
two ended up near the bottom of the list.
After reviewing the final list, the Team felt that the new programs should be
considered separately from the other expansion items. Much work by the
departments, advisory teams, and others went into determining the need for the
programs and each program was approved, pending funding, by the TVI
Governing Board.
One concern noted was that some new programs generate needs in other areas.
These indirect needs, which could include staffing needs in computer labs and
administrative areas, have to be identified and considered in the expansion
process. Knowing these additional needs prior to the expansion process will
assist in insuring that all needs for the new programs are met.
The Budget Advisory Team would like to assist in the prioritization of the new
programs, but would like to provide that assistance prior to the expansion
process.
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