Budget Advisory Team
2004-2005 Budget Expansion Recommendation
Members of the Budget Advisory Team
Vanessa Atencio
Luis Campos
Eugene Padilla
Larry Perez
Linda Pope
Roxanne Sides
Mark Martinez, Leader
Jane Campbell
Gerry McBroom
Sally Pearson
Alan Pope
Emil Radosevich
Ramon Vigil
Charge to the Budget Advisory Team
A team of faculty, staff and student membership had the responsibility to provide
input to the Executive Team concerning expansion for the 2004-2005 fiscal year.
The three divisions, Instruction, Student Services, and Administration, provided
the team with prioritized expansion lists. The team was then charged with
 Determining if requests were consistent with TVI departments’ planning
priorities
 Combining the division recommendations into a proposed institute-wide
expansion list
This report reflects the team’s recommendation on how to use budget resources
to move the institution forward in meeting the 2004-2005 planning priorities.
To reach an institute-wide consensus, the team was informed about department
planning priorities and how the entire budget process works. The team reviewed
historical financial data in preparation for the budget expansion process.
The Budget Advisory Team provides, according to its charge, this 2004-2005
budget recommendation to the Executive Team.
Prioritized Budget Expansion List
Prioritizing Process:
The Budget Advisory Team spent a great deal of time becoming knowledgeable
about the budget process. The team members reviewed both current and
historical financial information. The team also learned how the planning process
works and discussed the priorities that would drive budget decisions. Each
division provided the Budget Advisory Team with its 2004-2005 expansion
requests. The total list combined 19 requests from Student Services, 38 from
Administration, and 34 from Instruction for a total of 91 expansion items. In
addition the Team received 2 requests for new programs from Instruction and 3
requests from the AQIP group.
After reviewing these documents, the team generated questions about the
expansion items. The questions asked were related to either a need for further
clarification of the request or a desire to understand how that expansion item
supported the planning priorities. Mark Martinez then worked with various
individuals or groups on campus to address, where possible, the group’s specific
questions. The last part of that phase for the Budget Advisory Team was a
presentation by each of the Vice Presidents and the Executive Officer of
Planning, Budget, and Institutional Research.
The next phase was the prioritization phase. The Team:
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Divided the expansion list into priority I and priority II groups
Reached consensus on Group I and Group II
Prioritized the expansion list by ranking each group
Requests included in Group I were subsequently divided into two separate
lists. The first list identified the top 25 items and the second list included the
next 20 items. Each of these lists were ranked
Prioritized Group II through the ranking process
Reviewed the overall list
Prioritized the new programs and AQIP requests together
Inserted the new programs and AQIP requests into the overall list
Reached consensus on the following list
Budget Advisory Team
2004-2005 Budget Expansion Priorities
Rank
1
2
Division
Rank
Department
I-1
HOD
I-4
DADE
3
I-12
4
5
6
7
A-5
A-1
I-2
SS-1
8
SS-4
Instructional Div
Operations
Department
Business Office
Distance Learning
Financial Aid
Advisement and
Counseling
Expansion Item
FTE Staff Position
PT TST to FT
Supplies @ 5% of 2003 Base
Budget
Cost
29,600
18,238
47,600
Custodial Supervisor
Assistant Bursar
Instructional Technologist
FT FA Tech II
28,938
56,750
52,300
30,051
PT Academic Advisor
23,123
2
9
SS-3
10
11
12
13
14
A-3
SS-2
I-6
I-5
SS-5
15
16
SS-6
I-7
17
I-10
18
I-13
19
20
21
22
SS-8
A-2
A-11
A-4
23
I-14
24
25
SS-12
SS-9
26
I-3
27
A-6
28
I-16
29
A-7
30
31
SS-10
A-8
32
I-15
33
SS-7
New-1
Special Services
Deaf Services Coordinator
Contract Services for
Human Resources classification/compensation
Division-wide
Contract Services & Supplies
ACE
PT Physics Tutor
IMR
Supplies
Division wide
Training
Enrollment
PT Employee Tech III
Services
(JMMC)
A&S
Scheduling Coordinator
FT Faculty-Health
BOD
Information Technology
Contract Services @ 5% of
Instructional Div
2003 Base Budget
Assessment
Increase PT Assessment
Center
Tech to FT
CIT
AD & S - (.5) Web Developer
Security
Deputy Director
Business Office
Accountant II
2 PT Clerical Support, nights
Instructional Div
and weekends JMMC
Increase Service Learning
Experiential
Coordinator to FT
Learning
Financial Aid
FT FA Tech II
Teaching &
Training & Development
Learning Center
Coordinator
Desktop/Storage Systems
CIT
Administrator
FT Faculty, EMS Clinical
HOD
Coordinator
Purchase of Banner Xtender
Solutions and Easy Apply
Human Resources products (one-time)
Enrollment
Services
PT Records Tech III
CIT
FT LAN/WAN Administrator
2 PT Clerical Support, nights
Instructional Div
and weekends Westside
System Administrator Call
AVP Office
Center
Veterinary Technician
HOD
Program
3
46,888
35,000
41,900
11,410
20,000
22,300
17,011
54,000
57,259
22,900
7,104
25,850
54,000
43,090
27,900
20,960
30,051
62,500
52,300
60,759
50,000
14,311
56,355
27,900
44,175
203,781
34
I-17
35
36
SS-13
I-8
37
I-18
38
A-9
39
SS-11
AQIP-1
40
41
A-13
I-9
42
43
44
A-10
I-22
A-16
45
46
A-12
I-26
47
48
A-18
I-20
49
50
I-24
I-33
51
SS-15
52
53
54
55
A-22
I-25
I-19
I-30
56
SS-16
57
SS-19
DADE
Enrollment
Services
TSO
Instructional Div
Administrative
Division
Assessment
Center
HRRD
PPD
Administration
LRD
Administrative
Division
A&S
Operations
Records &
Retention/Property
Control
DADE
Operations
Department
ACE
Instructional Div
DADE
Assessment
Center
PPD Maintenance
ACE
IMR
HOD
Experiential
Learning
Student
Recruitment
FT Reading Instructor
FT Administrative
Coordinator
IST
2 PT Clerical Support, nights
and weekends Main
48,528
Contract Services
85,000
41,500
34,748
27,900
Assessment Overtime
Training money for CampusWide Diversity Training for
Hiring Officials
Support Specialist II/ Work
Order Clerk
TST, Computer Operations
8,000
24,550
37,851
Training
Science Lab Manager
Four Groundskeepers
48,000
44,175
79,350
Acct. Tech II (Fixed Assets
Module)
FT Math Instructor
33,301
48,528
8,400
One Groundskeeper III
PT Biology Tutor
Travel @ 5% 0f 2003 Base
Budget
FT Science Instructor
31,875
11,410
FT Tech Support for SSRC
Maintenance III Electrical
Supervisor
PT Math Tutor
Audiovisual Technician, WTC
FT Faculty, Nursing
37,056
46,210
11,410
37,852
60,759
PT Clerical Specialist II
13,864
Student Services Tech II
30,252
4
3,250
48,528
Student
Recruitment
PPD Maintenance
PPD Maintenance
Human Resources
58
59
60
61
SS-17
A-27
A-25
A-23
62
A-15
CIT
63
64
65
A-29
I-28
A-19
PPD Maintenance
IMR
CIT
66
67
I-32
I-31
68
69
70
71
A-17
I-11
I-29
A-34
72
A-30
HOD
BOD
Policies &
Procedures
TECH
A&S
Physical Plant
Duplicating and
Postal Center
73
A-24
74
A-26
75
AQIP-3
I-21
76
A-35
77
A-28
78
79
80
81
AQIP-2
I-27
SS-18
A-21
I-23
Purchasing
Duplicating and
Postal Center
Hiring,
Recruitment,
Retention
Diversity (HRRD)
AVPI
Parking
Materials
Management
Professional
Development
System
LRD
AVP Office
CIT
AVPI
Outreach Specialist
Maintenance II Plumber
Maintenance 1 Locksmith
PT Receptionist
Senior Technical Support
Specialist
Electrical Apprentice
(Maintenance 1)
Audiovisual Technician, Main
ADS Programmer Analyst
FT Faculty, PT Clinical
Coordinator
FT Faculty - Accounting
Policies and Procedures
writer
Training
Art Studio Technician
Motor Pool
42,784
33,470
26,944
10,020
Copier Technician-Main
Buyer, admin support &
overtime
.5 FT position for a Copier
technician @ Westside
35,000
Travel money for
participation in National
Diversity Conferences (30
participants per year)
Career Analyst
5 Parking Enforcement
Officers
Half-Time Warehouse
Service Technician
Start-up funding: 1 AVP and
1 Administrative Coordinator
Reference Librarian, Main
Product Analyst
Technical Writer
Director of School Relations
5
52,300
26,944
37,852
56,355
60,759
57,259
39,300
40,000
28,287
30,000
82,390
16,550
37,500
57,500
122,250
15,250
177,871
49,087
46,175
51,650
52,500
82
SS-14
Dean of Students
83
84
A-20
A-31
CIT
CIT
85
A-14
Purchasing/CIT
86
87
88
A-32
A-36
New-2
A-33
89
90
A-37
I-34
CIT
CIT Support
Center
TECH
91
A-38
CIT
CIT
CIT
TSO
Part-time Admin. for Judicial
Officer
Contract Services
Outsourcing
Application/Product Analyst
SciQuest Higher Markets
procurement software
One (1) UNIX System
Administrator
PBX Operator III
Funeral Services Program
Technical Support Specialist
Support Center Technical
Support Technician
Travel
Administrative Support
Specialist
18,400
200,000
46,000
215,000
61,750
27,493
188,610
43,298
32,316
25,000
43,298
Factors affecting expansion
After the ranking was completed, team members were queried on the factors
which in their opinions affected how the rankings were done. Following is a list of
some of the factors identified by the Team.
 How effectively the requests fit the planning documents
 Effect of enrollment growth and student retention
 Vice President’s perspectives
 How the requests affected the Institute as a whole
 Evaluation of rationale and data supporting the requests
 Potential for funding from other sources
 How requests directly affected students
 Awareness of what has and has not been funded recently
 Increased workload for employees
 Effect of new facilities and new uses of facilities (e.g. Workforce Training
Center)
 Changes in technology
New Programs
In the prior year process, the Budget Advisory Team considered new
instructional programs on equal footing with all other expansion requests when
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creating the overall expansion list. After reviewing the final list, the Team felt that
the new programs should be considered separately from the other expansion
items. Because so much work by the departments, advisory teams, and others
went into determining the need for the programs and each program was
approved, pending funding, by the TVI Governing Board, the Team was
uncomfortable considering these items against other expansion requests.
This year the team integrated the two new program requests into the expansion
list. The Veterinary Technician (Vet Tech) Program was placed after the 33 rd
item on the list and the Funeral Services Program was placed after the 87th item
on the list. These placements were the average of where each member thought
the new programs should be placed. There was a great disparity among the
team members on where it belonged. For example, the highest ranking for the
Vet Tech Program was 3 on the list with the lowest ranking at 80th on the list.
The Team reached consensus with the placement of the new programs, although
there was much discussion about how uncomfortable some of the Team were
with the disparity in ranking by the individual members.
The Team is concerned about the presentation of the new instructional programs
to the Budget Advisory Team. There is concern that all of the costs associated
with the new programs are not identified. For example, a new program that
includes part-time faculty funds for Arts and Sciences science classes omits the
additional costs for supplies in those classes. There is also concern about where
the new programs fit in the planning and budget processes. The Vet Tech has
already started on a part-time basis prior to being identified for expansion
funding.
With some consistency about how the new programs are presented, and with a
more complete analysis of other costs associated with the new programs, the
Budget Advisory Team will be better prepared to address these requests.
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