HR Business Office
Forum
November 19, 2015
Agenda
HR Updates
Records and Retention Schedule
Benefits Update
HR Webpage update
Talent Management Update
CNM Emergency Alerts
HR Updates
Michael Brown
Director, Talent Management and
HR Consulting
2015 Winter Break Deadlines
Pertain to deadlines for posting and hires
during winter break
Available on the HR Website at
http://www.cnm.edu/depts/hr/2015WinterB
reakDeadlines.pdf
Upcoming Changes
Degree Verify through National Student
Clearing House
Updated Workers’ Compensation policy
and procedures
New tools to help with Family Medical
Leave
Records and Retention
Schedule
Rebecca Turner
Manager, Records and Property
Control
Records Retention Schedule
Give an update on the new Retention Schedule
and answer any questions that you may have
What is a Public Record?
 Means all books, papers, maps, photographs or other
documentary materials, regardless of physical form or
characteristics, made or received by any agency in
pursuance of law or in connection with the transaction of
public business and preserved, or appropriate for
preservation, by the agency or its legitimate successor as
evidence of the organization, functions, policies, decisions,
procedures, operations or other activities of the
government or because of the informational and historical
value of data contained therein.
 Public Records Act Section 14‐3‐2 NMSA 1978
What is a non‐record?



Blank forms
Extra copies
Drafts
New Retention Schedule

The Functional Records Retention and Disposition
Schedules (FRRDS 1.21.2.1) provides classification of
records by function

A RRDS defines the timeframe a record shall be retained to
meet all legal, fiscal, administrative, and historical
requirements
Determining Official Copy of Record


The official copy of record is the single record
determined to be official for the purposes of fulfilling the
retention requirements as outlined in the record
retention and disposition schedule.
Must determine if your records are the official copies
 Department Purchase Order - Official Record
Holder is Purchasing
 Department Personnel Folder – Official Record
Holder is Human Resources
Classification Tool
 http://164.64.110.239/FRRDS/FRRDS_Classification_Tool.html
 Master Categories
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





900 – Public Safety Services
800 - Public Health and Social Services
700 - Natural Resource Management
600 - Legal and Judiciary
400 - Governance and Compliance
300 - Financial and Accounting
200 - Employee Services
100 - Administration
Employee Personnel File
200 – Employee Services
 04 Personnel Management
233 – Personnel Files Contributing
Retention – destroy 50 years from date file
created
Records Procedures
Follow same process of sending records to Records
Retention for storage and destruction
Contact at rturner@cnm.edu (Rebecca Turner) or at 2244617
HR Benefit Updates
CNM Annual Employee
Health and Wellness Fair
2015
 Attendees: 222 Attendees with 100 arriving between 10 and 11.
 Vendors: 48
 Flu Shots: 119
 Mammograms: 32
 Pulmonary Function: 35 studies performed by 5 students.
 Bone Density ~60
 Diabetes Screens – 70
 Blood Donations - 7
Great American Smoke
Out
Thursday, November 19
Why Quit?
Tobacco use causes far more illnesses and
death than all other addicting drugs
combined.
One out of every six deaths in the United
States is a result of smoking.
The good news is that you can break the
addiction and quit tobacco for good!
Now is the time to update
personal information:
Addresses
Emergency contacts
Telephone numbers
Beneficiaries (Life and Retirement)
Update status (domestic
partner/marriage)
The New 1095-C Tax Form
is Coming!
The ACA includes both an individual and
employer mandate.
Employees will receive a new 1095-C tax
form for the first time in January 2016.
You will need information on the form to
prepare your 2015 taxes.
The New 1095-C Tax Form
is Coming!
Watch for an email in December to remind
you to log on to MyCNM and give consent to
receive your 1095 electronically.
Benefit Questions?
Contact:
Lori Bennison
224-4649
lbennison@cnm.edu
Karen Hughes
224- 4000 ext. 51925
khedquist@cnm.edu
HR Webpage Updates
Human Resources
Webpage tour
Webpage Questions?
Contact:
Angel Porras
Evan Sandoval
224-4623
224-4651
mporras5@cnm.edu esandoval25@cnm.edu
CNM Talent
Management
System (TMS) –
Employee Learning
Cloud
CNM
Talent Management System (TMS)
 CNM’s TMS maximizes workforce
effectiveness
 Implementing in stages:
–
–
–
–
Employee Learning
Recruiting
Onboarding
Performance Management
Went live: August 31, 2015
Approach to implementation:
• New users for Mandatory Training
• Existing users
What’s next in Employee
Learning cloud:
•
Compliance Reporting
 System benefits:
– Streamline training process
– Instant access to reporting for Managers
– Managers assign training as necessary

Enhancements include:
– Simple approval process
– Instant access to your transcript
– Mandatory training automatically
assigned
– Instant access to your employee’s
transcripts
CNM Emergency Alerts
CNM Emergency Alerts
Sign up for Attention CNM through your myCNM
account. You can provide a cell phone number and
alternate email addresses. Please encourage other
employees and students to sign up.
CNM only texts you in the event of an emergency or
college closure.
Currently an opt-in system, may go to opt-out to
ensure the campus community gets critical
notifications.
Employee Training
Questions?
Contact:
Trish Heaton
224-3139
theaton@cnm.edu
Jonathon Bartlett
224-3190
jbartlett8@cnm.edu
CNM Talent
Management
System (TMS) –
Onboarding/Recruit
ing
Next Stage:
Recruiting/Onboarding
Current step: Discovery phase
Kickoff: November 4, 2015
Core team includes:
•
•
•
•
Staff
Faculty
Student Employment
Departmental representatives
Onboarding/Recruiting
Questions?
Contact:
Mike Brown
224-4553
mbrown152@cnm.edu
Rayleen Valencia
224-4602
rvalencia19@cnm.edu
Questions?
Hands on
demonstration
Employee
Learning Cloud
HR Roadshow
Main Campus
this Friday
1:30 – 2:30
or 2:30 – 3:30 p.m.
Register on
Talent Management
System
Any questions contact your HR Consultant.
Academic Affairs:
Karen Montoya
Lori Nawman
President’s Office/Finance & Operations:
Alma Aguilar
Student Services:
Miguel (Angel) Porras