Sample Discoverer Predefined Reports
The ISP Reports team is developing a variety of custom predefined reports in the Operational
Data Store (ODS) using Oracle’s query tool, Discoverer. These reports will be available to all
users in the ODS.
A “Work-in-Progress” sample of some predefined reports available from the ODS are listed
below. Please be aware that these reports have not as yet been given final approval and are
therefore subject to change. Although the data on the reports is test data and may or may not
be representative of your organization, you will at least be able to get an idea of some of the
reports that will be available when Oracle is implemented.
Due to the inherent differences between Oracle and the existing systems, these predefined
reports will not have a direct one-to-one mapping with reports from the current warehouse.
There are however, similar types of reports and, where possible, correlations have been noted
to existing reports. These correlations can be found at the bottom of the screen shots when
applicable.
IS.FM_Project BBA by Expenditure Type (Current)
Purpose: Comparing Budget to Actual and Commitment Amounts at the Project level
You can review current budgeted amounts and compare them to actuals and commitment
amounts. Page detail is Project number, name and owning organization; columns include
Award number, Expenditure description, Task number, Budget amounts, Current month
actuals, FY-to-date actuals, Project-to-date actuals, Commitments and Budget Balance
Available. Data is summarized at the Expenditure Type level.
This report may be run for the Current “Open” accounting period.
Figure 1 The Project BBA by Expenditure Type report is similar to the AMO 90 in FAS
IS.FM_Project BBA by Expenditure Type (History)
Purpose: Comparing Budget to Actual and Commitment Amounts at the Project level
You can review historical budgeted amounts and compare them to actuals and commitment
amounts. Page detail is Project number, name and owning organization; columns include
Award number, Expenditure description, Task number, Budget amounts, Current month
actuals, FY-to-date actuals, Project-to-date actuals, Commitments and Budget Balance
Available. Data is summarized at the Expenditure Type level.
This report may be run for a user-defined accounting period.
Figure 2 The Project BBA by Expenditure Type Report is similar to the AMO 90 in FAS
IS.FM_Expenditure Detail by Award (Current)
Purpose: Review of actual and commitment expenditure transactions at the Award level
You can review actual and commitment transactions at the Award level for all projects
funded by an award. Page detail is Award number, name and owning organization; columns
include Project number, Expenditure type, Task number, Incurred by Org, Vendor/Employee
name, Expenditure item date, Current month amount, Commitment amount, and the Invoice
or Commitment number. Data is subtotaled at the Expenditure Type level.
This report may be run for the Current “Open” accounting period.
Figure 3 The Expenditure Detail by Award report is similar to the AMO 91 in FAS
IS.FM_Expenditure Detail by Award (History)
Purpose: Review of actual and commitment expenditure transactions at the Award level
You can review historical actual and commitment transactions at the Award level for all
projects funded by an award. Page detail is Award number, name and owning organization;
columns include Project number, Expenditure type, Task number, Incurred by Org,
Vendor/Employee name, Expenditure item date, Current month amount, Commitment
amount, and the Invoice or Commitment number. Data is subtotaled at the Expenditure Type
level.
This report may be run for one or more user-defined accounting period(s).
Figure 4 The Expenditure Detail by Award report is similar to the AMO 91 in FAS
IS.FM_Open Commitments by Award
Purpose: To view Oracle Labor Distribution, Purchasing, Accounts Payable and manual
commitment transactions at the Award level.
You can review commitment transactions at the Award level for all projects funded by an
award. Page detail is Award number, name and owning organization; columns include
Project number, Expenditure type, Task number, Incurred by Org, Vendor name, Expenditure
item date, Commitment amount, and the Invoice or Commitment number. Data is subtotaled
at the Expenditure Type level.
This report may be run for the Current “Open” accounting period.
Figure 5 The Open Commitment Report by Award is similar to the Open Commitment Status report in
FAS
IS.FM_Open Commitments by Project
Purpose: To view Oracle Labor Distribution, Purchasing, Accounts Payable and manual
commitment transactions at the Project level.
You can review commitment transactions for a Project funded by one or more award(s).
Page detail is Project number, name and owning organization; columns include Award
number, Expenditure type, Task number, Incurred by Org, Vendor name, Expenditure item
date, Commitment amount, and the Invoice or Commitment number. Data is subtotaled at
the Expenditure Type level.
This report may be run for the Current “Open” accounting period.
Figure 6 The Open Commitments by Project report is similar to the Open Commitment Status report in
FAS
IS.FM_Project BBA by Parent Organization
Purpose: Review of Project budget balance available, at Parent Organization level
You can review current budgeted amounts and compare them to actuals and commitment
amounts. Page detail is Parent Organization; columns include Project number, name and
owning organization, Task number, Award number, Budget amounts, Current month actuals,
FY-to-date actuals, Project-to-date actuals, Commitments and Budget Balance Available.
Data is summarized at the Project level.
This report may be run for the Current “Open” accounting period.
Figure 7 The Project BBA by Parent Organization report is similar to the AMO 45 in FAS
IS.FM_Project BBA by Child Organization
Purpose: Review of Project budget balance available, at Child Organization level
You can review current budgeted amounts and compare them to actuals and commitment
amounts. Page detail is Child Organization; columns include
Project number, Project name, Task number, Award number, Budget amounts, Current
month actuals, FY-to-date actuals, Project-to-date actuals, Commitments and Budget Balance
Available. Data is summarized at the Project level.
This report may be run for the Current “Open” accounting period.
Figure 8 The Project BBA by Child Organization is similar to the AMO 45 in FAS
IS.FM_Project End Dates
Purpose: Listing of Projects ending during user-defined month
You can review a listing of Projects that are due to end within your Organization. Page detail
is Project owning organization; columns include Project number, Project name, Principal
Investigator, Project Manager, Project start date, Project completion date and associated
award(s).
A parameter dialog box will prompt user to select one or more Project owning org(s), and
one or more ending month(s) to review.
IS.FM_Award End Dates
Purpose: Listing of Awards ending during user-defined month
You can review a listing of Awards that are due to end within your Organization. Page detail
is Award end date and Award owning organization; columns include Award number, Award
name, Sponsor, Award start date, Award Manager, Principal Investigator and associated
project(s).
A parameter dialog box will prompt user to select one or more Award owning org(s), and one
or more ending month(s) to review.
IS.FM_Expenditure Detail by Project (Current)
Purpose: Review of actual and commitment expenditure transactions at the Project level
You can review actual and commitment transactions for a Project funded by one or more
award(s). Page detail is Project number, name and owning organization; columns include
Award number, Expenditure type, Task number, Incurred by Org, Vendor/Employee name,
Expenditure item date, Current month amount, Commitment amount, and the Invoice or
Commitment number. Data is subtotaled at the Expenditure Type level.
This report may be run for the Current “Open” accounting period.
Figure 9 The Expenditure Detail by Project (Current) is similar to the AMO 91 in FAS
IS.GL_Revenue Report
Purpose: Review revenue by Project and Organization at object code level
You can review summary line revenue for your Organization’s Project(s). Page detail is
Fiscal Year and Incurred by org; columns include Entity, Project number, Fund Source,
Object Code, Object Code Description, and monthly period net revenue. Data is totaled at
the monthly net at bottom and object code net in FY-t-d column.
IS.FM_Project BBA by Parent Org and Expenditure Type
Purpose: Comparing Budget to Actual and Commitment Amounts at the Parent Organization
level
You can review budgeted amounts and compare them to actuals and commitment amounts.
Page detail is “Project Owning” Parent Organization; columns include Expenditure
description, Budget amounts, Current month actuals, FY-to-date actuals, Project-to-date
actuals, Commitments and Budget Balance Available. Data is summarized at the
Expenditure Type level.
Figure 10 The Project BBA by Parent Org and Expenditure Type is similar to the AMO 95
IS.FM_Project Contact
Purpose: To print project contact information.
This report prints the basic project attributes with the contact information like project name,
number, project manager/fiscal contact name, mail stop, internal location, and email address.
If a project has a fiscal contact, then the report will print the contact information of the
person. If the project does not have a fiscal contact, then report prints the project manager
information as contact information.
IS.INV_Min_Max
Purpose: This report will print the inventory reorder quantity for item by vendor.
The report also prints information like the minimum quantity to be maintained in the
inventory, maximum quantity to be ordered, and calculates the reorder quantity based on the
minimum quantity, maximum quantity, and on hand quantity. By changing the page item
value, report can printed for different vendors.
IS.GL_Exception Report for 6200 Activity
Purpose: This is an exception report that will print all the activity against the object code
6200 and not from source "Projects" and category "Labor Cost".
You can review the exception activity against the object code 6200. This report prints the
exception journal information with the journal status.
IS.GL_Exception Report to list the Future Activity
Purpose: This exception report will list all the future GL activity based on the parameters
entered for Fiscal Period Number, and Fiscal Year.
This report prints the basic Journal entry information like JE Batch name, JE Category, JE
source, Code Combination, JE amount, and JE Preparer name, and JE Approver name. Users
can change the page item period name to print the activity for different periods.
IS.AP_Payment Vouchers >= $
Purpose: This report will print all the payment vouchers (Invoices with out PO) greater that
certain amount.
This report accepts the parameters like the Amount , and Payment Voucher creation date
range to print the payment vouchers. This report prints the following payment voucher
information: Invoice number, Invoice Date, Preparer Name, Invoice Amount, Vendor Name,
Payment Voucher Creation Date, and PTAEO information.
IS.PO_PO > $
Purpose: This report will print all the purchase orders created between a range of dates and
PO amount is greater than a certain amount.
This report will accept the parameters like date range, $ Amount, Expenditure Type, and
Transaction Reason code. User will be able to choose all or one or more expenditure types,
and transaction reason codes from list of values to print the report. The same report can be
used to print the Sole Source report by choosing ‘Sole Source’ as a value for transaction
reason, or user can run the report for certain expenditure types to print the report. This report
will print the information like Vendor name, vendor number, PO number, PO Creation date,
PO amount, Transaction reason code, and expenditure type.
IS.LD_Labor Schedules by Date
Purpose: This report will print the labor schedules created for a date range.
This report accepts the labor schedule creation date range and department name(s) as
parameters to print labor schedule information. This report print the information like
employee name, assignment number, pay element name, schedule begin date, schedule end
date, and PTAEO.
IS.GL_Pending Interface Activity
Purpose: This report will print any pending information left in the interface table.
This report prints the following information: Accounting date, Record Status, Creation date,
Actual flag, User JE Category, User JE Source, Code Combination, Dr Amount, Cr Amount,
and Group Id.
IS.FM_Project Common Attribute Report
Purpose: This report list all project attributes.
By pulling the desire attribute(s) up to the page item bar, you will be able to find projects that
share common attributes. The report has many columns of data. You may rearrange the order
of the items to show and alternately sort data items anyway you like.
IS.FM_Award Common Attribute Report
Purpose: This report list all award attributes.
By pulling the desire attribute(s) up to the page item bar, you will be able to find awards that
share common attributes. The report has many columns of data. You may rearrange the order
of the items to show and alternately sort data items anyway you like.