Meeting Minutes
Assessment Committee
October 4, 2013
Action Items:
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Randy Storms will provide copies of his Division cheat sheet, examples with the Committee.
Anne will draft a document of other college’s program outcomes and forward to NCSC faculty as
well as post the document on the Assessment website.
It was decided that Anne will send email to faculty with a detailed message, the sample program
outcome document in PDF format and a link to the assessment website for faculty to use.
Discussion followed whether or not changes (adding program outcomes, changing wording or
bloom verbs, etc.) would then also have to go through OBR. It was decided that this is actually a
Curriculum Committee question and that we should wait on their response. Anne will forward
reply as soon as she gets it.
Dr. Reed advised she will discuss time involved with website maintenance with Gina and report
back her recommendation to the committee.
Anne will also check with IT to make sure the Assessment email group is up to date. Anne will
forward Lisa Music documents from yesterday.
Anne will send a confirmation notice out regarding the November meeting to the committee.
Members Present: Bob Lewis, Randy Storms, Dr. Reed, Gina Kamwithi, Jen Adkins, Richard Birk, Ellen
Johnson, Lisa Music and Anne Strouth.
Members Absent: Linda Jagielo, Dean Jim Hull
Anne Strouth opened the meeting confirming that members present had reviewed the September 13
and September 20th meeting minutes that were emailed. September 20th meeting minutes were
approved by email.
Division/Department Meeting Reports
Health Science:
Ellen Johnson reported that all faculty were shown how to use the rubrics. Questions regarding a rubrics
relationship to the grade book and integrating the rubric into courses were covered. All faculty are now
trained on implementing the rubric. Health Sciences Administrative Assistant noted in the Division
minutes where faculty should to go for the tutorial and who to contact if they needed further assistance
or additional questions.
Program outcomes and comparison to 5 other programs - Nursing has been assigned this task and will
report back during department meetings not the next division meeting.
In regards to thoughts regarding the value of the rubrics - comments were more towards how to
implement them and that they do seem user friendly. In regards to the question will the rubrics help
nursing -comments included that in the end the rubrics will document that there is assessment in place
and can provide data regarding attainment of skills and/or identify ways to do things differently.
Richard Birk area:
Richard Birk shared that Gina Kamwithi and Dr. Reed also attended their division meeting. Gina made a
presentation and fielded questions and concerns. Richard shared that the problem he had is that he had
been operating under the assumption all faculty used Canvas and therefore were familiar with Canvas
and its interface. He stated the lack of this might create a steeper learning curve for those faculty that
have no prior canvas experience. Discussion followed including that all faculty should be familiar with
Canvas. Many NCSC students are expected to use Canvas (other than health science) as well as NCSC
adjunct. The general consensus was that even if some departments do not use Canvas, faculty should be
up to speed and that with the appropriate training and support they’ll be good to go.
Program outcomes – It was reported that the Psych AS is a work in progress but that program outcomes
have not yet been addressed. Yes this is being discussed at the department level and that OSU – M is
now accepting the AA and AS Psychology degree. The questions were raised as to what is the goal to
have them defined and written as well as whether or not there is a deadline. It was shared that there
are 5 outcomes developed but they are not yet through department approval even though they are
useable.
Business, Industry &Technology:
Jen Adkins and Randy Storms shared that the Assistant Dean Lynn jones covered the timeline and that
they shared a cheat sheet with faculty for use of the rubrics as well as a demonstration. Randy advised
he will provide a copy of the cheat sheet with the Committee that provides good examples for faculty to
use. Anne shared that she also provided examples for Criminal Justice and that she can copy other
examples from other Colleges to provide a good starting point for faculty. Discussion followed. It was
decided that Anne will draft a document of example program outcomes and forward to NCSC faculty for
their use. Randy did share information regarding the assessment website with BIT faculty and suggested
adding the sample document to the website also. Discussion followed. It was decided that Anne will
send email to faculty with a detailed message, the document in PDF format and a link to the assessment
website for faculty to use.
Randy indicated that during the Division meeting questions came up in regards to ‘how do I know what
course or core outcomes to use and where are they’ as well as ‘if I don’t have a program do I have to do
a rubric’. Discussion followed which included that this information was provided to all faculty at
Convocation and elsewhere, that yes, each full-time faculty has to do a rubric that they will have to pick
out a course, the outcome and work with their assistant dean. Randy explained that he expected
negativity but didn’t expect some to think they didn’t’ have to do it. He tried to explain that this is not a
graded exercise but a pilot to see if useable data can be pulled from a rubric. The concern with the
rubric showing up in Canvas as a graded assignment was raised. Discussion followed that the student
will see a 0. Members present indicated that some faculty are providing a link in Canvas to explain that
this is a non-graded rubric column or just adding a comment in Canvas.
Public Service & Education:
Anne shared that her faculty are all trained but did have some question. As they were working together
to identify the outcomes they also changed some Bloom Verbs. She advised she sent a notice to the
Dean and Curriculum committee and is waiting on a response as to whether or not changes for wording,
verbs, etc. need to go through Curriculum Committee and how this will effect making the deadline, but
has not yet received a response. Discussion followed whether or not changes (adding program
outcomes, changing wording or bloom verbs, etc.) would then also have to go through OBR. It was
decided that this is actually a Curriculum Committee question and that we should wait on their
response. Anne will forward reply as soon as she gets it.
Clerical Work/Web Updates to Assessment Page -Who should be doing this?
Anne asked for clarification from the committee in regards to who should be updating the website and
doing basic clerical work for the committee. Discussion followed. Dr. Reed advised she will discuss time
involved with website maintenance with Gina and report back her recommendation to the committee.
In regards to clerical Terry Miller will continue to do the first draft of the meeting minutes but then
forward to them to Anne for proofing and distribution through email for approval, etc. Anne will also
check with IT to make sure the Assessment email group is up to date. Anne will forward Lisa Music
documents from yesterday. It was also decided that Terry Miller will create documents, etc. for the
Committee as needed. When possible, drafts will be provided to Terry for rework.
Set Assessment Committee Goals for the Remainder of the Semester, (Where should we be, what
should we be doing?)
Since the Assistant Deans will be tracking faculty progress, the recommendation was made to have the
next meeting after the division meetings in November to capture what happen in the division meetings.
On November 15, 2013 at 11am in 149. Anne will send a confirmation notice out.
Adjournment: 11:49am
Next Meeting: November 15, 2013, 11:00 am in Room 149 Fallerius