AQIP Steering Committee Meeting Report for April 11, 2006
Attendees: Jim Hull, Bev Walker, Carol Easley, Margaret Puckett, Brad McCormack, Peg Moir, Kate Peresie, Ron Abrams, Therese Bushner, Molly
Hockenberry, Tom Prendergast, Keith Stoner
Kate called and conducted the meeting.
TOPIC
DISCUSSION
4/21 Professional Kate reported the results of a recent planning session for 4/21 she
Development
attended with Dr. Abrams and Peg. The Committee approved the
Day
overall message with the suggestion to include the future evolution of
the Action Projects and a handout.
Action Projects/ The Action Projects were refined at the March Strategy Forum.
Strategy Forum
Attendees were Dr. Abrams, Don Plotts, Molly, Keith, Edie Humphrey,
Peg, Tom, Kate. The Using Data for Decisions project has become the
Improving Developmental Education project (still using data to make
decisions). This change reflects the AtD project as it has evolved. The
AtD Dev Ed team is also the AQIP Action Project team. The
Communication for AtD project has spun off from AQIP. The AQIP
communication project is now to conduct a communications audit. The
Communication Audit team members are Steve Williams, Molly
Hockenberry, and Keith Stoner. The Strategic Planning project was
narrowed to selecting a model for strategic planning. Don Plotts has
been appointed team leader.
ACTION STEPS
PERSONS
RESPONSIBLE
Make changes to presentation,
add handout.
Kate
Write Commitment declaration
documents, submit to AQIP,
link projects to current nternal
AQIP web page
Kate with
teams
TIMELINE
Before
4/21
The Committee received handouts on the most recent work of the
Action Project teams at the meeting, had received post Strategy Forum
documents (summary and to-do list) via e-mail prior to the meeting.
Jim noted the timing of one action project relative to the 9/15 AQIP
annual report deadline. Kate stated that action projects declared in May
are exempt from annual reporting in September.
The Commitment Declaration documents and the Action Project web
sites are due May 12, 2006. The web site must be publicly accessible.
The Committee agreed that the link should be on the home page, very
visible, acknowledging our commitment to AQIP and quality
improvement.
Final
by
5/12
Provide links to internal AQIP
web page, work with Web
team
Keith
May
The Committee was given the opportunity to provide input into the
E-mail ideas for criteria to
selection criteria for the strategic planning model to Kate.
Kate
Dr. Abrams is establishing a quality improvement review board for
college-wide projects (AtD, AQIP, and others). Kate shared a document
with the Committee that outlined some ideas regarding processes for
charging teams, approving projects, and project progress reporting. She
recommended that the Committee use the processes developed by the
review board rather than develop their own. This was supported by the
Committee. Volunteers from the Committee had been asked by e-mail
to serve on the review board. Carol, Jim and Margaret had volunteered.
The review board will also have members from AtD.
Molly was welcomed as a new member.
Comm.
Members
End of
week
The Committee discussed the need for membership terms/rotations and
new members. 2 to 3 year terms was discussed as well as relationships
with current action project teams. Dr. Abrams indicated that some
colleges have internships.
Keith showed the latest version of the AQIP poster. The preferred
printer paper is not available right now. The Committee agreed to wait
until the paper is available to get the posters up. (10 frames have been
purchased to be placed in various buildings.)
Carol was congratulated for her selection for AQIP Systems Appraiser
training.
Ask Doug Hanuscin to
investigate internships
Dr.
Abrams
End
April
Print posters
Keith
ASAP
Hang posters
Diane
ASAP
A joint AQIP/AtD Celebration Cookout is being planned for June 6
(June 8 rain date). The Committee was asked to help with
cooking/serving, with identifying accomplishments to celebrate.
Volunteers to help with planning are also needed. Keith noted that this
would fall under the purview of the AtD Communications Team’s
Events Team (Kimberly Lybarger, leader).
Ask Kimberly/Events Team
and Diane to plan.
Keith
4/14
Ask (e-mail) for planning
volunteers and input on
accomplishments to celebrate
Kate
4/14
Do “marketing” of
Keith
By 6/6
The Committee received a handout on “5 Lessons Learned” from the
Forum.
Action Project
Reporting
Process
Committee
Membership
Posters
Celebrations
Next Meeting
th
Next meeting will be Thursday, April 27 , 3:00. Review of
commitment declarations documents will be on the agenda.
accomplishments at the event
Announce meeting, set agenda. Kate
Send documents before
meeting.
Kate
By
4/20
By
4/20