Focus on Reports
Session 16
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GL_Cash Balance Summary by Org
Note: This report should be scheduled to run during off-peak hours.
Available in Discoverer
Shows:
– A one-line summarized cash balance for
all revenue projects owned by a specified
organization, department, or MBU
– Cash deficit conditions highlighted in red
– An overall cash balance position at the
department organization level
Purpose of the Report
A tool for departmental use in overall
cash management of operational and
non-operational funds.
– Aid for prioritizing reconciliations by
showing projects current month activity
– Cash deficits are highlighted to point out
where immediate action is needed
– Corresponding endowment market value and
short term pool investment balances provide
related cash management information.
REMEMBER
Net of:
Revenue Project’s
GL Activity
and
Expenditure Project
GA Activity
=
Cash Balance
Budget
-
Expenses
=
Budget Balance
Department Cash Management
(applies to only certain sources of funds)
Source of
Fund
Cash
Balance
Award
BBA
G
Managed centrally
Yes
SG/LG
Managed centrally
Yes
LC
Managed centrally
Yes
SR
Managed centrally
Yes
EI/DI/FI
Managed centrally
Yes
SP/LP
Managed centrally
Managed centrally
EU/ER
Yes
Yes
DU/DR
Yes
Yes
FA/IP/YY
Yes
Yes
SA/LA
Yes
Yes
LS/SS
Yes
Yes
Operational
Non Operational
Represents funds expendable for carrying
out the primary purpose of the University:
instruction, research, and public service.
They are normally used for annual
operating expenses. Operational funds are
typically managed by schools and
departments.
Represents the University’s long term
assets and agency funds which are not
usually used to support annual operating
expenses. Non-Operational funds and
balances are typically managed by
Central Offices.
2 Tabs
A.
Flexible Parameters
1. Select period for which to show
balances
2. Select a Revenue Project owning org,
or enter partial with %, or enter %
3. Enter a specific revenue project
number or enter %
B.
Next
4. Select a MBU or enter %
5. Select a Department or enter %
6. Default to prior period (Y) if you
intend to schedule the report and
have it automatically default to the
prior period. (N is the default value.)
Finish
12345%
MB-Budget Unit
111111
111112
111113
111114
111115
111116
111117
111118
MB-Project
MB-Project
MB-Project
MB-Project
MB-Project
MB-Project
MB-Project
MB-Project
MB-Dept 1
12345 MB-Org 1
Related asset values
A
B
C
D
E
F
G
H
111119 MB-Project I
111120
111121
111122
111123
111124
111125
111126
MB-Project
MB-Project
MB-Project
MB-Project
MB-Project
MB-Project
MB-Project
J
K
L
M
N
O
P
A negative cash
total is good
A positive asset
balance is good
12345%
MB-Budget Unit
111111
111112
111113
111114
111115
111116
111117
MB-Project
MB-Project
MB-Project
MB-Project
MB-Project
MB-Project
MB-Project
MB-Dept 1
12345 MB-Org 1
A
B
C
D
E
F
G
A negative cash
total is good
Questions