Focus on Reports
Session 5
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Cash Balance by Project
Purpose of report
To show the cash balance
(Revenue available to spend minus expenditures)
of a Revenue Project.
Revenue Project Manager – Cash Management
Award Manager – Award Management
Award Prefix
Cash
Balance
Award
BBA
G
Managed centrally
Yes
SG/LG
Managed centrally
Yes
LC
Managed centrally
Yes
SR
Managed centrally
Yes
EI/DI/FI
Managed centrally
Yes
SP/LP
Managed centrally
Managed centrally
EU/ER
Yes
Yes
DU/DR
Yes
Yes
FA/IP/YY
Yes
Yes
SA/LA
Yes
Yes
LS/SS
Yes
Yes
Net of:
Revenue Project’s
GL Activity
and
Expenditure Project
GA Activity
=
Cash Balance
Two reports
• UVA Cash Balance by Project
– Original: Standard Report run from IS
– Run for only one revenue project
– Production Data (current as of last batch update)
• IS.GL_Cash Balance by Project
– New: Discoverer report run from ODS
– Run for a MBU, Department, Org, or single
revenue project
– ODS Data – (normally one day behind production data)
Discoverer Version
IS.GL_Cash Balance by Project
A.
Flexible Parameters
1. Select period for which to show balances
2. Select a Revenue Project owning org, or
enter partial with %, or enter %
3. Enter a specific revenue project number
or enter %
B.
Next
4. Select a MBU or enter %
5. Select a Department or enter %
6. Show GL Object Code detail (Y) (default)
or Show GL Object Code summary (N)
C.
Next
7. Show GA Object Code detail (Y) or
Show GA Award Number summary (N) (default)
8. Default to prior period (Y) if you intend to
schedule the report and have it automatically
default to the prior period. (N – default)
Finish
2 Major Report Sections
Non Operational
represents the
University’s long term
assets and agency
funds which are not
usually used to
support annual
operating expenses.
Operational
represents funds
expendable for carrying
out the primary purpose
of the University:
instruction, research,
and public service. They
are normally used for
annual operating
expenses.
ER12345 Endowment xyz
Cash Balance Report – who uses it and what to expect
Award Prefix
Cash Balance
Report Section
G
n/a
n/a
SG/LG
Managed centrally
Operational
LC
Managed centrally
Operational
SR
Managed centrally
Operational
EI
Managed centrally
Non-Operational
Operational
DI/FI
Managed centrally
Operational
SP/LP
Managed centrally
Non-Operational
EU/ER
Managed by Department
Non-Operational
Operational
DU/DR
Managed by Department
Operational
FA/IP
Managed by Department
Operational
YY
Managed by Department
Non-Operational
SA/LA
Managed by Department
Operational
LS/SS
Managed by Department
Operational
Amount Types
GL
Revenue Project
Activity
GA
Expenditure Project
Activity
DR10101 EX-MPLE Sundry Gifts
Current Activity
Positive balances = Account deficit
Negative balances are good!
Cash Balances
Actual
Cash Balance
Cash Balance
after
commitments
Standard Report Version
UVA Cash Balance by Project
UVA Cash Balance by Project
Note: This report can only be run for a “Revenue project”
(one that funds an award).
GL
GA
Negative balance is good!
Cash Balance
Questions