The GARAGE GALLERY
•Fundraising Chair- This person sets up the ideas presented toward executing the organization of raising
funds for spending. This person coordinates the activities to which all students are expected to participate, in
order to receive financial benefits of collected funds. This person may also collaborate with the Financial Chair
in regards to donations, and initiation fees.
•Financial Manager- This person collects receipts, and monitors budget allocations. This person approves the
deposit forms and reimbursement forms to keep a working budget updated. They collect money and deposit/
reimbursement forms to be submitted to Mrs. Stanton, who will provide feedback from Mr. Shullenberger, and
account receipts and checks.
•Curator and Display Team- This should be a team people which determine the format of the gallery display
and how all pieces will be collectively displayed, i.e.. Formatting and fonts of project descriptions, photos,
cohesive elements of theme, and the overall reviews of professionalism and appearance.
•Music Coordinator – This person is in charge of coordinating the music that plays in the background of the
Garage Gallery and should/can work closely with the display team.
•Invitation Designer- This person should have the needed skills to create a digital invitation for save the dates
and format formal printed invitations, including printing addresses on envelopes for sending through the mail.
This person may create the program as well and may work to include companies with donations from which
have made the gallery successful, ie. Thanks etc.
•Communications Liaison- This person should be someone who is organized and able to meet deadlines once
a week with an update and information that has been discussed as a group. They should post deadlines and
due dates on the calendar once a week and provide answers to questions and responses. Emails and garage
gallery accounts updated… pictures for submission and possibly critic comments from the group for the final
show.
•Scheduling Director- This person should update the dry board calendar and ensure deadlines are met. They
should schedule meetings for group decisions and double check the master calendar is updated for exhibition
and see that matters have been addressed like- music, invitations etc.
•Public Relations Chair- This person ensures information is provided to the Tide, RMBC, Principal Letter, etc.
This person should collect addresses and phone numbers as record for IB Art list. They should also
•Chief Editor- This person should have editing and writing skills reviews and offers advice for artist statements
and descriptions, and Public relations articles, program, etc.
•Materials Coordinator- This person should supervise the decrease in materials, and orders needing to be
placed. This person should know where materials are and be able to direct people toward taking care of their
own materials.
Priority/Timeline of Processes
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Weekly meetings on Fridays
Monday Critiques for projects and assessments
Raise money and collect donations- search for frames and/or donations - fall
Plan theme final decision - December
Create invitation design mock-up - February
Quarter and Midterm critiques- Panini party with mock questions/ completion evaluation
Mat and/or framed 15-18 pieces in IB Art show w/ concept descriptions – DO AS YOU
GO ALONG OR YOU WILL DIE
8) Order materials
9) Collect artist statements – January, revised by Febuary
10) Photograph artwork – marking title, media and size in cm. – END OF QUARTER OR
ELSE (4x6)
11) Complete CRB and IWB xerox page submissions- 3 weeks prior to assessor visit
12) projected grades and internal assessments – 2 weeks prior to assessor
13) Create programs – March/April
14) Collect IWB for when visitor comes – March/ April
15) Publicize the show- RMBC, RM Private, Tide, Principal’s letter, teacher flyers, digital email,
sign etc – 2 weeks prior to show
16) Paint gallery and pedestals- prep work in gallery –2 weeks prior to opening
17) Prepare flats week after gallery set up – 1 week prior to opening
18) Photograph students – 1 week prior to opening
19) Put together a mailing list and collect addresses/emails – 2 months prior to opening
Must Purchase / Have Prior to show
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Hanging wire $15
Nails $5
Lattice/ Wood Molding for framing $250
Mat board $100
Wall paint $50
Spackle $5
Borrowed equipment/ needed services etc.
Flowers $40
Easels
• Lighting from Mr. Rodney- linking and spot lighting in the
gallery (replacement lightbulbs $5 each
Craft Paper $30
• Technology for displaying films/ LCD- digital etc See
Frames $500
Rodney two weeks prior to exhibit
Black Paper $5
Invitations and Programs $200 + • Music- from Jazz /Orchestra CAS hours and SSL
• Microphones for music and public address thanking those
Envelopes $10+
who came for coming
Postage
• Garage Gallery account
Staple guns/ Staples $5
• Master calendar and Principal’s Schedule- see Mrs.
Photos and Curator Statement $50
Hoover
Food $150
• Access to pedestals from Building Services
Platters
• Flats from Building Service
Plates $5
• Tables from Building Service
Napkins $5
• Floors cleaned from Building services
Cups $5
• Organize clean-up assignments for after the show.
Ice $5
• Open hours for weekend of show & reserve the building Paint Rollers $10
Mrs. Hernandez ($150 +)
Large Paint brushes $10
Double stick tape $5
Theme Decorations $50
Sandpaper $5
Hammers
Materials