2006 School and Center
Closing Schedule
ABA Meeting
May 16, 2006
Office of the Comptroller
School/Center Closing Meetings
 During the year end close process you
should direct all inquiries to your
Comptroller’s office contact. This person
will be your contact for the FY 06 close as
well as throughout FY 2007.
 The Comptroller’s office will be analyzing
the SUSP. Org. Anything in ADJ will be
moved to the school or centers surrogate
org. so that expenses will be recorded in
the proper fiscal year.
Office of the Comptroller
Key Dates and Deadlines
 June 30th
 All revenue and expense accruals booked
– Important that significant expenses not captured by
the receipt accrual are identified and accrued
– Adjustments to the receipt accrual should be made
to the following account:
– xxx-0001-1-000000-2301-0000-0000 where xxx is your
CNAC
 Asset and liability supporting documentation
to Comptroller’s Office
Office of the Comptroller
Key Dates and Deadlines (cont’d.)
 June 30th (cont’d.)
 8:00 p.m. BEN financials closed for JUN-06
processing
 Documentation to Investment Services for
final FY 06 AIF manual adjustments to be
recorded in ADJ-06
 Final cash gifts to CGAA by noon for FY 2006
processing
 Last FY 06 feed to BEN from CGAA
Office of the Comptroller
Key Dates and Deadlines (cont’d.)



G/L interfaces (feeders) posted by July 6.
UPHS Interfund transactions posted by July 6.
Receipt accrual corrections posted by July 6.
 Adjustments to the receipt accrual should be made to the following
account xxx-001-1-000000-2301-0000-0000 where xxx is your CNAC.
 Receipt accrual report runs on June 29th, the actual process will run
on June 30th.
 This report includes all items received but not yet invoiced.
 It is critical to review this report prior to year end to make sure there
are no huge errors, usually associated with service contracts that
should be cleaned up prior to June 30th.
 From “Reporting” in the PO Manager responsibilities, run the
900.Uninvoiced Receipts Report. This report will allow you to review
Purchase Order line information for goods and services that have
been receipted in BEN financials but have not been billed. For any
receipt corrections, send an email to apsup@pobox.upenn.edu with
the purchase order number, PO receipt number, PO line number and
what the receipted quantity should be.
Office of the Comptroller
Key Dates and Deadlines (cont’d.)
 Internal allocations, distributions and cost sharing between
schools and centers posted by July 7.
 Final Summer I tuition posted by July 7.
 Procard reallocations (two batches available for review
June 26th and July 3rd) posted by July 7.
 The final TIF distribution will be posted on July 7.
 Signed and approved pledge agreements dated June
30th or prior must be transmitted to CGAA before July 10.
 ADJ-06 closed for school/center activity on July13.
 Equipment in Process (EIP):
 Record any required corrections to 1834 balances in
accordance with the EIP policy and procedures by July 13.
Office of the Comptroller
Key Dates and Deadlines (cont’d.)
 Closing reports will be available for pickup on Friday July
14.
 212, 211, 205 reports
 Asset/liability balances
 Schools/centers must be closed by July 20.
IMPORTANT NOTE:
The report issued on July 14 will NOT include final Investment
Accounting figures. These will be posted on July 18. Your
Comptroller’s Office closing contact will provide you with
final numbers and reports to close out your center on
Wednesday July 19.
Office of the Comptroller