Project Classification and Document Requirements
6/28/2016
VCU Technology Services
Project Management Office
Project Classification and Document Requirements
Project definition: A temporary endeavor with an established
beginning and end time that has a set of defined tasks and assigned
resources undertaken to deliver a unique product, service or result.
Project Classifications
 Fast Track
 80 hours or less
 Three or less personnel (from within one organization unit)
 Below $10,000 total cost
 Low Complexity (Level 1)
 Greater than 80 and less than 240 hours
 Greater than two and less than 10 personnel
 Greater than $10,000 and less than $100,000
 Medium Complexity (Level 2)
 Greater than six weeks and less than one year
 Greater than 10 and less than 25 personnel
 Greater than $100,000 and less than $500,000
 High Complexity (Level 3)
 Greater than one year
 Greater than 25 personnel
 Greater than $500,000
Required documents by project classification

Fast Track
o FastTrack Worksheet

Low Complexity
 Project Plan
o Work Breakdown Structure – WBS
o Resource Breakdown Structure – RBS
o Schedule
o Communications Plan
o Quality Management Test Plan
o Status Report (minimum every two weeks)
o Issue Log
o User Acceptance Document (recommended)
o Closeout Transition Checklist
Project Classification and Document Requirements

Medium Complexity
 Project Plan
o Work Breakdown Structure – WBS
o Resource Breakdown Structure – RBS
o Schedule
o Budget Plan
o Risk Plan
o Communications Plan
o Quality Management Test Plan
o Quality Management IV&V Plan
o Status Report (minimum every two weeks)
o Issue Log
o User Acceptance Document
o Closeout Transition Checklist

High Complexity
o Project Plan
 Work Breakdown Structure (WBS)
 Resource Plan
 Schedule
 Budget Plan
 Performance Plan
 Risk Plan
 Communications Plan
 Procurement Plan
 Change and Configuration Management Plan
 Quality Management Test Plan
 Quality Management IV&V Plan
o Status Report (minimum every two weeks)
o Issue Log
o User Acceptance Document
o Closeout Transition Checklist
o Closeout Report
o Post Implementation Review and Report
Required documents by phase
Planning Phase Documents
 Fast Track
o Project worksheet
 Low Complexity
o Work Breakdown Structure – WBS
o Resource Breakdown Structure – RBS
o Schedule
o Communications Plan
6/28/2016
Project Classification and Document Requirements


o Quality Management Test Plan
Medium Complexity
o Work Breakdown Structure – WBS
o Resource Breakdown Structure – RBS
o Schedule
o Budget Plan
o Risk Plan
o Communications Plan
o Quality Management Test Plan
o Quality Management IV&V Plan
High Complexity
o Work Breakdown Structure (WBS)
o Resource Plan
o Schedule
o Budget Plan
o Performance Plan
o Risk Plan
o Communications Plan
o Procurement Plan
o Change and Configuration Management Plan
o Quality Management IV&V Plan
o Quality Management Test Plan
Execution and Control Phase Documents
 Fast Track
o None required, provided upon request by sponsor/management
 Low Complexity
o Status Report every other week
o Issue Log
o User Acceptance Document is recommended
 Medium Complexity
o Status Report every other week
o Issue Log
o User Acceptance Document
 High Complexity
o Status Report every other week
o Issue Log
o User Acceptance Document
Closeout Phase Documents
 Fast Track
o None
 Low Complexity
o Closeout Transition Checklist
 Medium Complexity
o Closeout Transition Checklist
6/28/2016
Project Classification and Document Requirements

o Closeout Report
High Complexity
o Closeout Transition Checklist
o Closeout Report
o Post Implementation Review and Report
6/28/2016