MCPS Systemwide Safety Programs
Department of Facilities Management
Occupational Injuries/illnesses review
OCOO Leadership Team
May14, 2014
How do we evaluate injuries/illnesses?
Which injuries/illnesses do we focus on?
• OSHA-recordable injuries and illnesses
How do evaluate how many injuries/illnesses we have?
• Calculate incidence rate
How do we evaluate how serious our injuries/illnesses are?
• Calculate severity rate, DART rate
How do we prioritize prevention efforts?
• Who, how, why?
How do we determine the costs of our injuries/illnesses?
• Workers’ compensation costs
How do we measure injury/illness rates?
OSHA-Recordable Injury/Illness Incidence Rate
What makes an injury or illness OSHA-recordable*?
• Work-related
• Results in:
•
•
•
•
Lost work days,
Job transfer or restriction,
Medical treatment beyond first aid, and/or
Death
• Not based on compensability
*Must be recorded on annual OSHA 300 injury/illness log form.
How do we measure injury/illness rates?
OSHA-Recordable Injury/Illness Incidence Rate
What is an incidence rate?
• Number of OSHA-recordable injuries/illnesses per 100 full-time
employees
• Permits comparison of relative injury/illness rates between
employers of different sizes, industries
• Can assist in identifying problem areas, operations within
organizations
• Can be compared to state, national data
Formula for calculating incidence rate:
No. of ORs * 200,000 / Total hours worked by employees
What is MCPS’ incidence rate?
Systemwide Incidence Rate (CY13)
No. of ORs * 200,000 / Total hours worked by employees =
942 ORs * 200,000 / 33,190,244.57 hours = 5.7
5.7 ORs per 100 full-time employees
How does MCPS compare to state/national averages?
OSHA-Recordable Injury/Illness Incidence Rate
Comparison of MCPS and Average Maryland and U.S. Public School OSHA-Recordable Injury/Illness Incidence Rates1
(CY08 - CY13)
1
CY
Total Number of OSHARecordable Injuries/Illnesses
(MCPS)
Incidence Rate
(MCPS)
Average Incidence Rate
(MD Public Schools)2
Average Incidence Rate
(U.S. Public Schools)2
2008
1,303
8.0
5.5
5.6
2009
1,421
8.3
3.7
5.0
2010
1,447
9.2
4.1
5.1
2011
1,569
9.6
5.5
5.0
2012
1,278
7.9
5.9
5.2
2013
9423
5.74
Not available yet
Not available yet
OSHA-recordable injuries/illnesses per 100 full-time employees.
NAICS 611100, Elementary and Secondary Schools, U.S. Bureau of Labor Statistics data.
3 26 percent decrease from previous CY.
4 28 percent decrease from previous CY.
2
How does MCPS compare to state/national averages?
OSHA-Recordable Injury/Illness Incidence Rate
Comparison of MCPS Injury/Illness Incidence Rates to State and U.S. Average Incidence Rates
(Public Elementary and Secondary Schools, CY08 - CY13)
10.0
Incidence Rate
9.0
8.0
MCPS Incidence Rate
7.0
Avg Incidence Rate
(MD Public Schools)
6.0
Avg Incidence Rate
(U.S. Public Schools)
5.0
4.0
3.0
2.0
1.0
0.0
2008
2009
2010
2011
Calendar Year
2012
2013
How severe are our injuries/illnesses?
DART (Days Away, Restricted, Transferred) Rate

Total cases involving days away from work, days of restricted work
activity, or job transfer per 100 full-time employees
No. of lost workday, job transfer, or restriction cases * 200,000 /
Total hours worked by employees
Severity Rate

Total lost workdays, days of restricted work activity, or job transfer
per 100 full-time employees
No. of lost workdays, days of job transfer, or restriction * 200,000 /
Total hours worked by employees
How does MCPS compare to state/national averages?
Severity and DART Rate
Comparison of MCPS and Average Maryland and U.S. Public School OSHA-Recordable Injury/Illness Severity (CY12 - CY13)
CY
Lost Workday
Cases
Job Transfer,
Restriction
Cases
Lost Workdays
Days of Job
Transfer,
Restriction
Severity Rate
(MCPS)1
DART Rate
(MCPS)2
Average DART
Rate (MD Public
Schools)3
Average DART Rate
(U.S. Public Schools)
2012
250
6
9,173
95
57.3
1.6
1.8
1.6
2013
246
3
8,802
37
53.3
1.5
Not available yet
Not available yet
1
Severity Rate: the number of days lost, restricted, or transferred per 100 full-time employees.
2
Days Away, Restricted and Transferred (DART) Rate: the number of recordable incidents per 100 full-time employees resulting in lost workdays, restricted days, or job transfer.
3
NAICS 611100, Elementary and Secondary Schools, U.S. Bureau of Labor Statistics data.
What types of injuries/illnesses do we have?
Frequency of Injury/Illness Types (CY13)
Who is getting injured/ill?
Injuries/Illnesses by Employee Group (CY13)
What is causing lost workdays?
Lost Workdays by Employee Group, Incident Type (CY13)
Lost Workdays by Employee Group and Incident Type (CY 13)
Employee
Group
Slip, Trip,
Fall
Injury by
Student
Exertion,
Posture
Vehicle-Related
Struck by
Object
Other
Total
DOT
603
304
1,034
1,016
18
155
3,130 (36%)
DSPO
1,153
0
551
0
315
4
2,023 (23%)
Paraeducators
479
270
167
0
172
6
1,094 (12%)
Teachers
582
235
208
0
4
27
1,056 (12%)
DOM
28
0
420
0
96
31
575 (7%)
DMM
22
0
80
0
32
17
151 (2%)
Cafeteria
93
0
0
0
0
39
132 (2%)
Principals/APs
59
34
0
0
0
0
93 (1%)
DSSS
0
85
0
0
0
0
85 (1%)
Other
382
4
50
24
3
0
463 (5%)
3,401 (39%)
932 (11%)
2,510 (29%)
1,040 (12%)
640 (7%)
279 (3%)
8,802
Average Lost Workdays by Incident Type:
• Slip, Trip, Fall – 38 days (89 cases)
• Injury by Student – 30 days (31 cases)
• Exertion, Posture – 41 days (61 cases)
• Vehicle-Related – 47 days (22 cases)
• Struck by Object – 29 days (22 cases)
Are WC costs related to incidence rates?
MCPS Injury/Illness Incidence Rates and Associated Total Incurred Workers’ Compensation Costs
(CY11 - CY13)
11.0
$6,000,000
10.0
MCPS Incidence
Rate
$5,000,000
9.0
Incurred WC
Costs
$4,000,000
7.0
6.0
$3,000,000
5.0
4.0
$2,000,000
3.0
2.0
$1,000,000
1.0
0.0
$0
2011
2012
Calendar Year
2013
Costs
Incidence Rate
8.0
What are we doing?
Proactive Measures
• Online safety training
• Safety committees (DOM, unions)
• Safety and health program development, revisions
• Hazard Communication (chemical safety)
• Chemical Hygiene Plan (science safety)
• Drama and Theater Safety Handbook
• Design and build safer facilities
• Information, outreach
Accident Investigations
• Revised Supervisors’ Incident Investigation Report (SIIR)
Forms for DOT, DOM, DSPO
• Supervisor training
Injury/illness Data Analysis
• Data control technician II position for SSP
Are staff taking the training?
Online Safety Training Completion (FY12 – FY14)
Mandatory Online Safety Course Completion (FY12 – FY14)
1
2
FY
Course Assignments
Course Assignments Completed
Percent Assignments Completed
20121
25,337
17,644
70
2013
30,044
20,186
67
20142
39,216
22,815
58
November 2011 through June 2012.
July 1, 2013 through May 13, 2014.
How much training are we doing?
Online Safety Training Completion (FY12 – FY14)
Percent of Assigned Online Safety Courses Completed and Total Assignments Completed
(FY12 - FY14)1
80
25,000
Percent Completed
70
20,000
Course Assignments
Completed
50
15,000
40
10,000
30
20
5,000
10
0
0
2012
2013
Fiscal Year
1
FY14 data through January 7, 2014
2014
Assignments Completed
Percent Completed
60
What else can we do?
Additional Proactive Measures
• Identify and control hazards before they cause injuries/illnesses
• Job Safety Analyses (JSAs)
• Written procedures
• Safety audits, routine inspections
• Safety and health program development
• Systemwide safety committee
• Collaboration between executive staff, unions, supervisors, employees,
stakeholders
• Significant injury/illness, near-miss case review
• Incentives, accountability
Accident Investigations
• School-based supervisors
• SIIR forms for schools
• Supervisor training
Questions?