The Fletcher School of Law and Diplomacy
Alumni Club
Annual Report and Recertification
2012
Please return this completed form, in its entirety, to:
Fletcher Alumni Relations
128 Professors Row, Medford MA 02155
Fax +1.617.627.4573
Email: fletcheralumniclubs@tufts.edu
Section I – CLUB IDENTIFICATION AND PRIMARY CONTACT
Club Name:
Club Type (internal use):
Primary Contact:
Name:
Address:
Preferred Phone:
Preferred Email:
Contact Preference:
Position(s) held in Club:
PARTS II THRU VI ARE ON THE FOLLOWING PAGES
Section VII – Recertification
The undersigned officer of the above Fletcher Club does hereby certify that he/she has
completed this Annual Report with information that is accurate to the best of his/her
knowledge.
_______________________ ____________________ ____________________
(signature)
(title)
(date)
_______________________
(print name)
**The Tufts Confidentiality agreement at the end of this document must be signed and returned
by all club officers**
2
Section II - THE YEAR IN REVIEW
Please list the events or ongoing programs that your club held last year. If you need assistance in recalling events, please consult the
ODAR staff. Feel free to add/delete rows as needed.
NAME
Ex: FCNY Happy Hour
DATE
August 30
APPROXIMATE ATTENDANCE
20
COMMENTS
Great event – need later time,
more space!
3
Section III - COMMITTEE ROSTER
Please list the following information for your active committee members for 2012-2013. The size of the roster will vary from club to
club. Feel free to add/delete rows as needed.
NAME
Ex: Caroline Caldwell
EMAIL ADDRESS
Caroline.caldwell@tufts.edu
POSITION
Club leader
YEARS IN SERVICE
1 year
4
Section V - COMMUNICATION
How does your committee primarily communicate with one another?
__ Email Distribution List
__ Google Group
__ LinkedIn Group
__ Facebook Group
__ Other (please explain)
What is your plan for meetings this year? Specifically, how often, which months, face to face vs conference call, etc?
How do you regularly communicate with the alumni in your community? (Select all that apply)
__ Broadcast emails sent from club managed list of alumni
__ Broadcast emails from the Office of Development and Alumni Relations
__ Emails sent to the e-list
__ Personal emails/phone calls
__ Social media
__ Other (please explain)
Does your club have a unique communications strategy to share with other clubs?
5
Section IV - GOALS
Please share a few goals that your club has for the upcoming year in regard to membership, communication, programming, etc.
Please share a long term goal(s) regarding how you would like to see your club develop over the next few years.
6
Section VI - THE YEAR AHEAD
Please list ideas for events and ongoing programs for the upcoming year. Event numbers and frequency will vary from club to club.
Feel free to add or delete rows as needed.
EVENT
FCNY Happy Hours
EXPECTED MONTH(S)
Jan-Dec
FREQUENCY
Monthly
EVENT LEAD/ORGANIZER
Social Chair
How can the Office of Development and Alumni Relations best support your club this year (services and/or resources)?
Would you like to receive a replenishment of promotional materials? [pens, mini Fletcher flags, small posters, other information]
(Circle One) – materials will be mailed to primary contact from page one
7
Yes
No
8
Tufts University
Advancement Division
Statement of Confidentiality and Responsible Use Policy for Volunteers
Reason for
Policy
Confidentiality is a paramount consideration in the work done throughout the
Advancement division at Tufts University, whether in communications, alumni
relations, or fundraising. The Division relies upon all persons with access to
Advancement data to maintain strict confidentiality concerning information
obtained during the conduct of their work.
With gaining access to information from the Tufts University Advancement Donor
Management System (Advance) alumni information lists, users will agree to adhere
to the below outlined policies and follow all guidelines and directions, as put forth
by the division, in accordance with signature of this document. Users understand
that jeopardizing any confidential database information or participating in
inappropriate exposures of confidential and/or sensitive information in an
injudicious fashion will lead to immediate removal from volunteer fundraising
activities and information access.
Enforcement
General
Compliance
The University may temporarily suspend or block access to a volunteer, prior to the
initiation or completion of an investigation, when it reasonably appears necessary
to do so in order to protect the integrity, security, or functionality of University or
other computing resources or to protect the University from liability. The University
may also refer suspected violations of applicable law to appropriate law
enforcement agencies. Users who violate this policy may be subject to disciplinary
action, and may be denied further access to University computing resources.
Users will respect the confidentiality and privacy of individuals whose records are
accessed, observe any ethical restrictions that apply to data to which is accessed,
and abide by applicable laws and policies with respect to access, use, or disclosure
of information. All data users having access to restricted or limited-access data will
formally acknowledge (by this signed statement) their understanding of the level of
access provided and their responsibility to maintain the confidentiality of data they
access. Each data user will be responsible for the consequences of any misuse.
Users are expressly prohibited from releasing identifiable information to any third
9
party without specific written approval by Advancement.
Users shall not use confidential information for any personal gain or offer such
information to any individuals for publications that would be detrimental to Tufts
University or any individual associated with the University during or subsequent to
volunteer service.
Users shall not distribute, circulate, or disclose confidential University Advancement
information including information that has been extracted from the Advance
database through reports, or saved to external files. Any other uses of Advance
extracted data must be approved by the Associate Director of Alumni Relations &
Stewardship. Failure to do this will result in removal from volunteer activities.
Users are strictly prohibited from using Advancement data to solicit persons or
corporations. All solicitation efforts MUST be approved by the Vice President for
University Advancement. Once approved, solicitation data will be supplied by the
AIS team through the standard Advancement database.
Data Security
and Destruction
Secure Storage and Transmission: Whether spoken, in hardcopy or electronic form,
users shall organize, distribute, print, store, maintain, analyze, and/or transfer data,
under their control in such a manner as to reasonably prevent loss, unauthorized
access or divulgence of confidential information. Data files containing individuallyidentifiable information and/or supporting research findings shall be stored and
archived securely.
Data Destruction/Archiving: If materials containing individually-identifiable data are
to be destroyed, the method of destruction shall be appropriate. Such materials
shall not go into normal trash or recycling bins. Destruction should be by shredding
or other protective disposal technique. Electronic records are subject to
comparable controls. Unless stored and archived securely as necessary to support
research findings, data files should be destroyed promptly after serving their
purpose. Special care shall apply to the control, management and destruction of
various export formats offered by standard query tools including but not limited to
spreadsheet, comma-delimited, pdf and html.
I have read and understand this Statement of Confidentiality and Responsible Use for Volunteers and agree
to abide by its standards of conduct.
________________________________________
Signature
______________________________
Date
_______________________________________
Print Name
10