THE DE ANZA NETWORK CONSTITUTION
ARTICLE I – NAME OF CLUB
The name of this club shall be The De Anza Network (“The Network”)
ARTICLE II – PURPOSE OF CLUB
The purpose of the club is to establish a network of current De Anza students and alumni in order to
promote synergy, cooperation and the enrichment of member potential.
ARTICLE III – MEMBERSHIP
Any DASB cardholder who carries a minimum of 1/2 unit is eligible to join this club. The club officers
shall vote the amount of the membership dues by majority agreement. A waiver for membership dues
will be available to students who request it. Club members may not be on academic or social probation.
ARTICLE IV – QUALIFICATION AND ELECTION OF OFFICERS
Section 1
Club officers must be currently enrolled, have a minimum of a 2.0 cumulative Grade Point Average
(GPA), must maintain 1/2 units during at least 3 quarters of the fiscal year, have a current DASB card,
and must not be on academic or social probation.
Section 2
Officers will be a President, Vice-President, Chief Financial Officer, Chief Operating Officer,
Communications and Marketing Officer, Development and Fundraising Officer, and Programs Officer.
The election of the Club Officers shall be held during the Sixth (6th) week of the Spring Quarter.
Club Officers shall be elected by a simple majority vote of active Club Members present at that Club
Meeting. In the event that there are three (3) or more candidates and no one person receives a simple
majority of votes then the top two (2) candidates will participate in a run-off election. New officers will
be sworn in upon completion Eighth (8th) week of the Spring Quarter.
Section 3
The election will be done by secret ballot by club members who have attended at least seven meetings
and / or events.
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ARTICLE V – DUTIES OF THE OFFICERS
Section 1 – President
The President is expected to review and understand the constitutions and by-laws, policies and
procedures, financial and legal situation, and strategic plan. As the board ambassador, the president acts
as a spokesperson to the larger community. The President speaks in public on behalf of the organization
and advocates for the cause. By modeling appropriate behavior, the president sets high standards for
board conduct and intervenes if conflicts of interest or confidentiality issues arise.
A. Preside over all internal club meetings and acts as the prime representative for all external
conferences.
B. Call special meetings.
C. Enforces the provisions of the constitution.
D. Appoint committees and chairpersons.
E. Oversee all committee activities.
F. Provide mentorship for club officers.
G. Promote positive morale amongst club members and officers.
Section 2 – Vice President (VP)
The VP works closely with the board of directors and other top executives to define the mission of the
organization. S/he works closely with the president to assist in any Presidential duties as necessary.
A.
B.
C.
D.
Assume the duties of the President in his/her absence.
Assists the President in club duties and activities.
Primary club representative at Inter Club Counsel (ICC) meetings.
Report the results of ICC meetings at club meetings.
Section 3 – Chief Financial Officer (CFO)
The CFO reports to the President. The CFO will define the process and implement the
infrastructure/systems needed to support club financial activities. S/he will continue to build and manage
effective and streamlined administrative/financial systems, including financial, accounting, legal,
information technology (IT), human resources (HR), and physical infrastructure.
A.
B.
C.
D.
E.
F.
Oversees and is accountable for all club financial activities.
Responsible for the accuracy and accountability of club cash flow and expenditures.
Reports to the club President monthly on the financial status of the club.
Make available most current club financial statements to general membership.
Coordinate with club officers to develop organization budget.
Accept and release funds as approved by general membership.
Section 4 – Chief Operating Officer (COO)
The COO is in charge of ensuring the smooth operation of day-to-day activities. S/he coordinates with
the club President and VP to define club vision and long, medium, and short term strategic plans.
A. Create vision and plan for organization.
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B. Enforce club vision and strategic position.
C. Continuous process improvement within all club committees.
D. Oversees all club operations and activities.
Section 5 – Communications and Marketing Officer (CMO)
The CMO supervises and directs the workflow of all club marketing, advertising, and public relations
activities, facilitating interdepartmental communications and managing external communications. The
CMO works with club officers and members to allocate company resources to maximize collaboration,
efficiency and creativity in the building and maintenance of consistent branding or club identity across
marketing and public relations channels. They're also responsible for staying up to date on ongoing
trends and school activities.
A.
B.
C.
D.
E.
F.
Responsible for establishing an online presence for the club.
Provide updates to students regarding events and happenings of the club
Event promotion and advertisement
Improvement of club brand
Establish and maintain network for all current club members and club alumni.
Assign club secretary whose duties will include:
a. Maintaining an accurate record of all organization meetings, made available to members
and the general public.
b. Act as correspondence clerk for club meetings, conferences, and activities.
c. Works with club officers to determine, establish, and distribute agenda for all meetings.
d. Schedule spaces for meetings and events.
e. Roll call during all meetings.
Section 6 – Development and Fundraising Officer (DFO)
The DFO plans and develops systems and events to promote fundraising activities for the club. S/he
works with other officers to set workable fundraising targets.
A.
B.
C.
D.
Plans and develops fundraising events
Procure revenue for organization though activities and donations
Develops and maintains a positive relationship with donors
Works with the CMO to seek out fundraising and promotion opportunities with college alumni
network.
Section 7 – Programs Officer (PO)
The PO is responsible for understanding the current skill sets and backgrounds of all club members. S/he
is the primary officer in recommending member and officer development programs to the executive
council based on data collected from member interview and competency analysis. The PO also recruits,
if necessary, additional members for committees to support ongoing projects and events.
A.
B.
C.
D.
E.
Coordinate with department officers to create member and officer development programs.
Recruit new committee members.
Function as the human resources department of the club
Create metrics of performance for all committees where applicable.
Maintain a current membership directory and all member profiles.
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F. Conduct new member interview and competency analysis.
ARTICLE VI – EXECUTIVE COUNCIL
Section 1
The Executive Council will consist of the President, VP, CFO, COO, CMO, DFO, and PO who shall
meet as often as necessary.
Section 2 – Duties of the Executive Council
A. To formulate policy of the club between regular meetings and in case of emergencies, subject to
approval of the general membership.
B. To execute policies determined by the general membership.
C. To govern activities of the club.
D. To compile agenda for general meetings.
ARTICLE VII – IMPEACHMENT/REMOVAL AND REPLACEMENT
OF OFFICERS AND MEMBERS
Section 1
All elected officers and club members may be subjected to impeachment and removal by a two-thirds
majority vote of the total membership.
Section 2
Grounds for impeachment are negligence and any form of misconduct which is damaging to the club.
An officer/member may be impeached/removed only under the following conditions: there must be a
quorum present during impeachment/removal; two-thirds of the membership must vote; prior to
impeachment/removal there must be one week's notice of intent publicized.
Section 3
Any officer vacancies shall be filled by an election held within two weeks.
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ARTICLE VIII – MEETINGS
Section 1
There must be public notice of club meetings on the club board at least five (5) school days in advance.
Section 2
There must be a meeting at least once a month held at De Anza College.
Section 3
There must be a quorum (a quorum is 50 percent plus 1 of the active or dues paying membership)
present in order to take care of financial action.
Section 4
Minutes must be kept of all financial action with the club secretary.
Section 5
The treasurer will need to make a written and oral report at least once a month at the meeting.
ARTICLE IX – COMMITTEES
Section 1
Finance Committee
A. The finance committee operates under the guidance of the CFO is responsible for overseeing all
financial activities of the club. The finance committee also assists other committees in
establishing working systems and infrastructure that assists the club in its events and activities.
Section 2
Operations Committee
A. The operations committee and oversees and ensures a smooth day to day club operation. The
committee also assists in all club events and activities, suggesting guidelines and potential
improvements.
Section 3
Communications and Marketing Committee
A. The communications and marketing committee is responsible for club marketing, advertising,
and public relations activities. The focus of the communications and marketing committee is to
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maximize collaboration, efficiency and creativity in the building and maintenance of consistent
branding or club identity across marketing and public relations channels. This committee is also
responsible for staying up to date on ongoing trends and school activities.
Section 4
Development and Fundraising Committee
A. The development and fundraising committee organizes and hosts fundraising activities by
leveraging club members and resources. This committee also works on seeking out potential
donors and contributors to enable further club growth.
Section 5
Programs Committee
A. The programs committee creates training and member improvement programs for the club. This
committee also interviews and analyzes the strengths of all current and incoming club members
and creates events, training, and activities accordingly.
ARTICLE X – ADVISOR
Section 1 – The role of the advisor is to:
A. Serve as the official staff representative of the college.
B. Work closely with the club to ensure a cooperative relationship between the advisor, and the club
membership.
C. Assist each officer of the club in understanding their duties.
D. Give particular attention to the financial activities of the group in order to prevent the incurring
of organizational debts for succeeding members to pay.
E. Assist students to understand and apply democratic principles within their own organizations,
and in working with others.
F. Be present for all official club/organization meetings and activities (business and social), and to
advise students of the policies and procedures which they must follow as a club/organization.
G. Be familiar with the ICC Code, ICC Financial Code, ICC Concessions Code, and club financial
process.
H. Ensure that all reasonable steps are taken to ensure the safety, and welfare of club members.
I. Ensure that appropriate college policies are upheld.
J. To sign all club/organization requisitions for the club/organizations, and to make sure that 1)
their student treasurer or president or vice president signs it and 2) that the expenditure is correct
within all existing policies.
ARTICLE XI – RESPONSIBILITIES
Section 1
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This club accepts full financial responsibility for all activities that bear its name as official sponsor, and
will adhere to college regulations. All publicity for an event must bear the name of the sponsoring club.
ARTICLE XII – RIGHT TO ACT
Section 1
Any club officer, club member does not have the right to incur any debt or become involved in any
business under the title or by implying the title of a club in any way unless given full authority to do so
by the club.
ARTICLE XIII – AMENDMENTS TO CONSTITUTION
Section 1
Any amendment change requires a two-thirds vote at a general club meeting and must then be approved
at the ICC Agenda Meeting.
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