School of Law, Politics and Sociology
School Health, Safety and Environment Committee
The 6th meeting of the School of Law, Politics and Sociology Health, Safety
and Environment Committee was held during the School Executive Board
meeting 24 June 2015 at 2pm in Freeman F41
Present: Aleks Szczerbiak (Director of Doctoral Studies); Claire Annesley (Head of Politics); Donald
McGillivray (Director of Student Experience); Erika Szyszczak (Director of Research and Knowledge
Exchange); Gerard Delanty (Director of Internationalisation); Heather Keating (Chair/Acting Head of
School); Jo Moran-Ellis (Head of Sociology); Kate Hamilton-Border (Schools Project Officer); Richard
Vogler (Acting Head of Law) and Susan Millns (Director of Teaching and Learning)
Apologies for Absence: John Child (Lecturer in Law); Lynn Gibbs (School Administrator) and Mark
Raven (Finance Manager)
1. LPS Health & Safety Management Policy and Safety Policy 2014-2015 - paper
SHSEC/LPS/6/1
The Committee noted the policy.
2. Health & Safety Risk Assessment Records - updated 1 October 2014 (available to view in
Freeman G41) were noted by the Committee:
(i) Use of photocopiers
(ii) Use of display screen equipment
(iii) Use of office equipment
(iv) Working in School Office open to the public
(v) Manual handling of stationery, furniture and equipment
(vi) Field trips (risk assessment held on file by School Administrator)
3. School Safety Inspection
The Committee noted that the Freeman Building School Safety Inspection would be carried
out on 14 July 2015 by Lynn Gibbs (School Administrator) and Martin Combs (QSHE Advisor).
[please note: this inspection date was subsequently changed to 16 July 2015 and will be
conducted by Lynn Gibbs (School Administrator) and Nic Carstens (QSHE Advisor).]
4. Accidents and Incidents Reported
The Committee noted the following accident for 2014/2015:
(i)
18 August 2014
Professional Service staff member received an electric shock from a frayed lamp cable
in the Freeman School Office. The emergency response team were called to check
staff member (placed in the recovery position by School first aiders). Staff member
fine after resting. Electrician attended, removed lamp and checked electrical circuits
around desk.
5. Driving at Work
The Committee noted that all LPS staff were sent an email (12 May 2015) explaining the
‘Driving at Work Policy’.
Please note that if you drive for work purposes (this includes driving to conferences,
meetings, away days, training courses, visiting students on placements etc.) but not normal
home to work commuting you will need to have your driving licence/counterpart, car
insurance (business travel cover) and MOT certificate checked in advance.
Please see the university policy at www.sussex.ac.uk/hso/1-2-16-3.html
To get your documents checked (photocopy required for files) , please see the School
Administrator. Without these checks, which won’t take long, you are not approved to drive
for work purposes and cannot claim a mileage allowance.
[please note: The School Administrator discussed the Driving at Work Policy with Martin
Combs (QSHE Advisor) 13 May 2015 during the LPS Health & Safety Audit meeting. He
advised that this policy did not apply to staff despite the School being repeatedly told it did
by Sue Carter (Director of Health & Safety and Compliance). Further clarification to be
sought.]
6. DSE (Display Screen Equipment) Assessments
The Committee noted the following table showing DSE assessments for LPS as of 6 June 2014:
Number
Completed
Outstanding
Faculty
72
63
9
88%
Professional Service Staff
15
15
0
100%
Total Staff LPS
87
78
9
90%
A new round of assessments has been started due to the move in August 2014 to the
Freeman Building.
7. PEEPS (Personal Emergency Evacuation Plans)
The Committee noted that the completion of PEEP forms is still under discussion with the
University.
8. SEF Audit - paper SHSEC/LPS/6/2
To Committee noted the SEF Audit held on 13 May 2015 by Martin Combs (QSHE Advisor)
and Lynn Gibbs (LPS School Administrator).
6/7/15