POSITION DESCRIPTION QUESTIONNAIRE
ADMINISTRATIVE FACULTY
ALL INFORMATION MUST BE PROVIDED. INCOMPLETE FORMS WILL BE RETURNED TO DEPARTMENT.
QUESTIONS? CALL UNR Faculty Human Resources at 784-6082 x250.
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INSTRUCTIONS: PDQ and Org Chart must be sent to marshag@unr.edu
for initial review BEFORE routing.
1. Complete form, sign, and submit to immediate supervisor;
2. Supervisor (chair/director/dean) – review, approve, sign, forward to vice president or vice provost;
3. Pres/Vice Pres/Vice Prov - approve, sign, forward to Placement Committee (c/o UNR HR, M/S 238);
4. Placement Committee recommends administrative salary range and title & forwards to Provost.
5. Approval letters are then sent from HR with final stamped PDQ to Vice President, Dean or Director and supervisor for PAF/Terms preparation.
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Incumbents’ Name (if applicable): Vacant Position #: 11089
Current Range: 3 Current Title: Specialist, Administrative Resources
(JCC76474;3A;HRL90298;CM3501;E)
Department: Southern Area College/Division: Cooperative Extension
Action Proposed: (check all that apply)
( ) New position : Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range to Range
( x ) Revised PDQ only (no change in range or title)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
Employee’s Signature Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
Immediate Supervisor’s Signature
Director/Chair/Dean Karen Hinton
Jill Ukeiley
Area Director, So Area Ext
Dean, Cooperative Extension
Date
Date
Approved for Salary Placement Committee review.
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland Date
Interim Exec Vice President & Provost
Action Approved by the President (Completed by Faculty HR):
Position #:
Job Class Code:
Range:
Exempt: Yes or No
Effective Date:
Title Approved:
_____________________________________________________________________________
Employee’s Signature (Sign & send to HR for personnel file after final approval) Date
Revised: 3 / 1 / 2006

Position Description – Specialist, Administrative Resources Page 2
1. Summary Statement: State the major function(s) of the position and its role in the university. Attach an organizational chart with positions, ranges, and names for the division which reflects the position in it as well as those supervised in the department. (This section is used for advertisement of the position.)
The Specialist, Administrative Resources, manages and implements the Cooperative Extension
Southern Area human resources function for Clark, Southern Nye, and Lincoln counties ensuring compliance with the University of Nevada, Reno (UNR) Equal Employment Opportunity and
Affirmative Action plan; assists the Southern Area Director in the management of the day-to-day operations and administrative functions of the Office of the Southern Area Director; supervises the clerical staff for the departments of Human Resources, Children, Youth and Families, Health and
Nutrition, Water, Horticulture and Natural Resources and Operations; and assists the Southern Area
Director in community outreach.
2. List the major responsibilities, including percentage of time devoted to each. Provide enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information from greatest to least percentage).
60% - Human Resources Administration

Primary area-wide resource for the daily Human Resources operations of the Southern Area
Cooperative Extension

Provides oversight, advice and recommendation regarding all aspects of Southern Area personnel management including position analyses, organization, structure, internal policies and procedures, recruitment and retention programs, and employee training.

Work joi ntly with and as an integral participant in the Southern Area’s Administrative Team and with faculty as appropriate in designing, developing and implementing policies and procedures as it pertains to the fiscal operations of the Southern Area

Maintains the Personnel records and prepares reports pertaining to human resources for
Southern Area Cooperative Extension

Conducts all phases of personnel searches and recruitment for University of Nevada
Cooperative Extension, Southern Area

Directly handles all faculty and classified personnel issues, requests, and/or complaints from faculty, staff, and the public and advises and assists in resolving disputes

Provides assistance in assessing organizational culture to identify employee related issues and problems

Ha ndles workers’ compensation and benefits issues for the Southern Area faculty and staff

Represents Southern Area Director on human resources and administrative issues with program teams (Youth, Health and Environment) and outside agencies

Answers questions, provide advice, and assist personnel throughout the Southern Area organization in maintaining the orderly, efficient, and timely processing of business affairs to support the overall roles of Extension

Provides all required human resources information to support and assist the Southern Area
Director in planning and decision making regarding program support and staffing

Identifies training needs and conduct effective educational programs to enhance the skill and capability of faculty and staff
20% - Organizational Management

Assists the Southern Area Director in management of the day-to-day operations involving human resources, administration, program requests and questions, conflict resolution, safety management and compliance issues, interpretation and implementation of policies and procedures, and requests or concerns from the public, UNR, other land grant institutions,
USDA, state agencies and other federal agencies

Position Description – Specialist, Administrative Resources Page 3
 Serves as a member of the Southern Area’s administrative team responsible for the overall decisions affecting Southern Area Extension

On a day-to-day basis, handles incoming requests from staff and the public, conflict resolution, interpreting and implementing internal and external policies and procedures, and recommending courses of action in conjunction with the Statewide Financial and Human
Resource Specialist

Assists the Southern Area Director in community outreach to promote University of Nevada
Cooperative Extension, Southern Area's visibility and mission
10% - Supervision

Supervise 1) Human Resources personnel - Administrative Assistant III and 2) Clerical personnel – one Administrative Assistant IV, four Administrative Assistant III’, one
Administrative Assistant I, and two Administrative Aids, to include hiring, training, coaching, evaluating and disciplining in accordance with State Classified Personnel rules and regulations

Ensure personnel’s skill set is up-to-date and in line with the requirements of the University,
County, State and Federal governments and within the department ’s protocol, policies and procedures
10% - Budget

Manage a departmental budget of approximately $18,850 to include monitoring and approving expenditures

Reviews internal and external procedures to ensure the most effective management of personnel and funds
3. Describe the level of freedom to take action and make decisions with or without supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
The Specialist has delegated authority from the Southern Area Director in areas of human resources operations, conflict management, safety management, and interpretation of policies and procedures.
Decisions and judgments could have a significant impact on the effectiveness, fiscal stability and human resources condition of the Southern Area Nevada Cooperative Extension. Poor judgment and decisions could adversely impact its ability to deliver and maintain continuity of community programs and hamper most public relations efforts in accomplishing our mission. Poor judgment could jeopardize federal/state/county funding with serious consequences to continued programming.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written communication), and abilities (to include task complexity, problem solving, creativity &
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:

Human resource principles and practices
 Worker’s compensation and benefits practices

State Classified Personnel System policies and procedures

Hiring policies and personnel administration

MS Word, Excel, and Access software
Skills:

Strong oral and written communication skills

Strong organizational skills

Strong management skills

Position Description – Specialist, Administrative Resources

Strong supervisory skills

Strong problem-solving/conflict resolutions skills
Page 4
Ability to:

Interact effectively with administration, faculty and staff at various levels of responsibility

Work with diverse audiences

Utilize systematic management techniques and creative management strategies

Exercise sound professional judgment

Work productively and independently and multi-task with flexibility

Analyze complex problems, interpret policies and recommend course of action

Provide quality customer service

Function effectively under pressure
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Southern Area Director, faculty, staff, principal investigators, and initiative teams - to regularly provide advice, answer questions and solve problems related to personnel issues
Business Center North, Faculty Human Resources, University Counsel, Statewide Finance and
Human Resources Specialist, Southern Area faculty and staff, and University of Nevada Cooperative
Extension faculty and staff statewide – to act as liaison and exchange of information, development and interpretation of policies and procedures, providing service, resolution of problems involving difficult and complex personnel issues, and the resolution of non-personnel problems often unique to the Southern Area Cooperative Extension
Other human resources managers in other areas in the University of Nevada Cooperative Extension system - to act as liaison and resolve problems, initiate change and clarify issues
Southern Area administrative team, statewide administration, UNCE and UNR faculty and staff - to work collaboratively and exchange information, for development and interpretation of policies and procedures, and for the resolution of problems often unique to the Southern Area
6. Indicate the minimum qualifications which are necessary in filling this position should it become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent. a. Minimum educational level, including appropriate field, if any.
Bachelor’s degree from a regionally accredited institution
b. Minimum type and amount of work experience, in addition to the above required education necessary for a person entering this position.
Bachelor’s Degree and four years of experience or Master’s Degree and two years of experience in an administrative or business function, supervision, or human resources c. Indicate any license or certificate required for this position.
None