Item 9.K-July 12, 2013 ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures. Questions - call UNR Faculty HR at 682-6114 INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions. Incumbent(s) Name (if applicable): Position #(s): 12079 Current Title: Current Range: (JCC: ) Department: Office of Prospective Students (OPS-S) College/Division: Enrollment Services / Vice President, Student Services Account #(s): 1101-105-0502 Action Proposed: (check all that apply) (X) New position: Proposed Range: 3 Proposed Title: Senior Coordinator, Regional Admissions & Recruitment (Southern California) ( ) Title Change, Proposed Title: ( ) Proposed Reassignment from Range to Range ( ) Revised PDQ only (no change in range or title) JCC (Current ( ) Line of Progression (show titles below) or new HR Range: assigned): I certify that the statements in this description are accurate and complete to the best of my knowledge. ____________________________________________________________ Employee’s Signature __________________ Date I/we have reviewed the statements in this form and they accurately reflect the job assignments. ____________________________________________________________ Immediate Supervisor’s Signature Steve Maples Director, Admissions & OPS ____________________________________________________________ Director/Chair/Dean Melisa Choroszy Assoc. Vice President, Enrollment Services __________________ Date __________________ Date Approved for Salary Placement Committee review. ____________________________________________________________ Pres / Vice Pres / Vice Prov Signature Shannon Ellis Vice President, Student Services __________________ Date Action Approved by the Provost/President (Completed by Faculty HR): 3 Pos #(s): 12079 JCC: Range: EEO: 3A Eff: Approved Title: Senior Coordinator, Regional Admissions & Recruitment (So. California) Employee signs on “final” stamped approved PDQ and sends to HR for personnel file. Employee Signature:_______________________________________________ __________________ Date Printed Name: ____________________________________________________ Rev: 10/1/2012 Position Description – Senior Coordinator, Regional Admissions & Recruitment (So. Calif.) Page 2 1. Summary Statement: State the major function(s) of the position and its role in the university. Attach an organizational chart with positions, ranges, and names for the division which reflects the position in it as well as those supervised in the department. (This section is used for advertisement of the position.) The Senior Coordinator, Regional Admissions and Recruitment, is located in the Division of Enrollment Services under Student Services at the University of Nevada, Reno but is physically located in Los Angeles, California. The major responsibility of the position is to actively recruit admissible students from Southern California with special emphasis of ethnically diverse students and students with special talents. The position reports to the Director of Admissions in Reno. 2. List the major responsibilities, including percentage of time devoted to each. Provide enough detail to enable a person outside the department to understand the job (percentage first with heading and then bulleted information). 75% - Student Recruitment Actively recruit eligible students in all area schools, community colleges’ sites and surrounding rural areas for recruitment presentations Serve as a resource to counselors and teachers concerning admissions and special programs Counsel prospective students, parents and counselors regarding admissions requirements, course placement, major selection and financial aid and scholarships Develop and execute effective telephone counseling campaigns throughout the recruitment cycle Utilize latest technology and data collection, including TargetX database, to make strategic and intellectual decisions in recruitment markets Provide information regarding current and future academic majors and programs 25% - Special Events Coordination Assist with coordination of the University special events Provide update on trends in Southern California that affect recruitment Represent the University at college fairs/programs Develop programs for counselors, teachers, parents and students that market the University of Nevada 3. Describe the level of freedom to take action and make decisions with or without supervision and how the results of the work performed impact the department, division and/or the university as a whole. Level of Freedom: The University of Nevada, Reno has a strong commitment to attracting the best and brightest students who are active participants in their schools and in the community. This position is critical to the realization of this goal. This position provides information about the University to broad-based constituencies and works cooperatively with the University and the community to promote access to higher education. This position solves complex problems regarding financial resources and educational objectives for students, parents, and the general public. Further, this position requires a strong amount of authority and independent decision making. Impact: The effectiveness of this position assures that the University meets its enrollment goals of geographic and ethnic diversity. Position Description – Senior Coordinator, Regional Admissions & Recruitment (So. Calif.) Page 3 4. Describe the knowledge, skills (to include cognitive requirement and verbal and written communication), and abilities (to include task complexity, problem solving, creativity and innovation) essential to successful performance of this job (in bullet format). Knowledge of: Southern California communities University academic programs, admission and financial aid policies and procedures Secondary schools in Southern California Issues and trends in higher education, with special emphasis on California Skills: Excellent public speaking and writing Excellent customer service Excellent telephone counseling, includes producing effective scripts for target audiences Excellent organization, including time management Excellent social skills, including being approachable, helpful, and accessible Excellent listener Excellent technological and computer skills Excellent relationship management skills Ability to: Develop strong networking relationships across diverse communities Work with diverse populations Understand issues of access to higher education Influence students’ decisions to attend the University Be assertive and persuasive in groups and in one-on-one situations Convert suspect to prospects, prospects to applicants, applicants to admit, admit to enrolled Communicate options in financing higher education Interpret data to make appropriate decisions Develop marketing campaigns Travel 5. Describe the type of personal contacts encountered in performing the duties of the job. Explain the nature and purpose of these contacts: i.e., to provide services, to resolve problems, to negotiate. Internal Student (Enrolled) Academic Deans and Directors Assistant Vice President for Enrollment Service and Vice President Student Services Director, Admissions and Associate Director Reason for Contact To evaluate retention programs and respond to student's specific needs for services; to provide specific training, supervision, and guidance, so they may serve as representatives for the University at orientation, college fairs, and high school presentations To coordinate school relations and other programs geared towards recruitment and retention; to acquire vast knowledge of academic programs and be aware of current trends and future careers To be accountable for assigned functions, to inform, resolve problems, and serve as staff support To be accountable for assigned functions, to inform, resolve problems, and serve as staff support Position Description – Senior Coordinator, Regional Admissions & Recruitment (So. Calif.) External Students (Prospective) Parents (Prospective) High School Counselors, Teachers, and Administrators Community College Personnel Community Contacts (Civic, School, Church, and Alumni Groups Private Sector Page 4 Reason for Contact To provide information, develop retention programs, special events, visitations, and respond to inquiries To provide information and services and make appropriate referrals To provide information and services, resolve problems, and make appropriate referrals To provide an atmosphere for the exchange of information and service, resolve problems, make referrals and facilitate support service and articulation needs To provide information and services and respond to requests for presentations, such as planning for the future To provide information and service to individuals from business and industry to help them understand how the university can be a resource for their organizations (e.g., Latin Chamber of Commerce) 6. Indicate the minimum qualifications which are necessary in filling this position should it become vacant. Please keep in mind the duties/responsibilities of the position rather than the qualifications of the incumbent. a. Minimum educational level, including appropriate field, if any. Bachelor’s Degree from a regionally accredited institution b. Minimum type and amount of work experience, in addition to the above required education necessary for a person entering this position. Bachelor’s Degree and four years of experience in recruitment in a higher education setting and in a multicultural environment and includes diverse public contact Preferred Licenses or Certifications: None c. Indicate any license or certificate required for this position. None