Item 9.K-July 12, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s): 12079
Current Title:
Current Range:
(JCC: )
Department: Office of Prospective Students (OPS-S)
College/Division: Enrollment Services /
Vice President, Student Services
Account #(s): 1101-105-0502
Action Proposed: (check all that apply)
(X) New position: Proposed Range: 3
Proposed Title: Senior Coordinator, Regional Admissions &
Recruitment (Southern California)
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Steve Maples
Director, Admissions & OPS
____________________________________________________________
Director/Chair/Dean
Melisa Choroszy
Assoc. Vice President, Enrollment Services
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
3
Pos #(s): 12079
JCC:
Range:
EEO: 3A
Eff:
Approved Title: Senior Coordinator, Regional Admissions & Recruitment (So. California)
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Senior Coordinator, Regional Admissions & Recruitment (So. Calif.)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Senior Coordinator, Regional Admissions and Recruitment, is located in the Division of
Enrollment Services under Student Services at the University of Nevada, Reno but is physically
located in Los Angeles, California. The major responsibility of the position is to actively recruit
admissible students from Southern California with special emphasis of ethnically diverse students and
students with special talents. The position reports to the Director of Admissions in Reno.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
75% - Student Recruitment
 Actively recruit eligible students in all area schools, community colleges’ sites and surrounding
rural areas for recruitment presentations
 Serve as a resource to counselors and teachers concerning admissions and special programs
 Counsel prospective students, parents and counselors regarding admissions requirements,
course placement, major selection and financial aid and scholarships
 Develop and execute effective telephone counseling campaigns throughout the recruitment
cycle
 Utilize latest technology and data collection, including TargetX database, to make strategic
and intellectual decisions in recruitment markets
 Provide information regarding current and future academic majors and programs
25% - Special Events Coordination
 Assist with coordination of the University special events
 Provide update on trends in Southern California that affect recruitment
 Represent the University at college fairs/programs
 Develop programs for counselors, teachers, parents and students that market the University of
Nevada
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The University of Nevada, Reno has a strong commitment to attracting the best and brightest students
who are active participants in their schools and in the community. This position is critical to the
realization of this goal. This position provides information about the University to broad-based
constituencies and works cooperatively with the University and the community to promote access to
higher education. This position solves complex problems regarding financial resources and
educational objectives for students, parents, and the general public. Further, this position requires a
strong amount of authority and independent decision making.
Impact:
The effectiveness of this position assures that the University meets its enrollment goals of geographic
and ethnic diversity.
Position Description – Senior Coordinator, Regional Admissions & Recruitment (So. Calif.)
Page 3
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Southern California communities
 University academic programs, admission and financial aid policies and procedures
 Secondary schools in Southern California
 Issues and trends in higher education, with special emphasis on California
Skills:








Excellent public speaking and writing
Excellent customer service
Excellent telephone counseling, includes producing effective scripts for target audiences
Excellent organization, including time management
Excellent social skills, including being approachable, helpful, and accessible
Excellent listener
Excellent technological and computer skills
Excellent relationship management skills
Ability to:
 Develop strong networking relationships across diverse communities
 Work with diverse populations
 Understand issues of access to higher education
 Influence students’ decisions to attend the University
 Be assertive and persuasive in groups and in one-on-one situations
 Convert suspect to prospects, prospects to applicants, applicants to admit, admit to enrolled
 Communicate options in financing higher education
 Interpret data to make appropriate decisions
 Develop marketing campaigns
 Travel
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Student (Enrolled)
Academic Deans and Directors
Assistant Vice President for
Enrollment Service and Vice
President Student Services
Director, Admissions and
Associate Director
Reason for Contact
To evaluate retention programs and respond to student's specific
needs for services; to provide specific training, supervision, and
guidance, so they may serve as representatives for the University
at orientation, college fairs, and high school presentations
To coordinate school relations and other programs geared towards
recruitment and retention; to acquire vast knowledge of academic
programs and be aware of current trends and future careers
To be accountable for assigned functions, to inform, resolve
problems, and serve as staff support
To be accountable for assigned functions, to inform, resolve
problems, and serve as staff support
Position Description – Senior Coordinator, Regional Admissions & Recruitment (So. Calif.)
External
Students (Prospective)
Parents (Prospective)
High School Counselors,
Teachers, and Administrators
Community College Personnel
Community Contacts (Civic,
School, Church, and Alumni
Groups
Private Sector
Page 4
Reason for Contact
To provide information, develop retention programs, special
events, visitations, and respond to inquiries
To provide information and services and make appropriate
referrals
To provide information and services, resolve problems, and make
appropriate referrals
To provide an atmosphere for the exchange of information and
service, resolve problems, make referrals and facilitate support
service and articulation needs
To provide information and services and respond to requests for
presentations, such as planning for the future
To provide information and service to individuals from business
and industry to help them understand how the university can be a
resource for their organizations (e.g., Latin Chamber of
Commerce)
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years of experience in recruitment in a higher education
setting and in a multicultural environment and includes diverse public contact
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None