ADMINISTRATIVE FACULTY JOB DESCRIPTION
APPROVED POSITION INFORMATION
(to be completed by HR)
Effective: June 1, 2015
Title
Senior Accountant, Post Award
Essential Function: Sedentary Work
Range
JCC
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67703
Description: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary
work involves sitting most of the time, but may involve walking or standing for brief periods of time.
1. Summary Statement: State the major function(s) of the position, the role in the
university, and the supervisor’s title.* (This section is used for advertisement of the
position.)
The Senior Accountant, Post Award, supports the Office of Sponsored Project activities by
preparing accurate and timely reports for the university, handling the pre-close out program,
assisting with drawdowns, tracking cost share, assisting with collection of debt and serving as
the back-up for the Post Award Manager.
The position is critical to expanding post-award services to researchers by implementing a preclose out program and services which assist faculty with managing their grants effectively.
* Attach an organizational chart with positions, ranges, and names for the division.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job
(percentage first with heading and then bulleted information). If line of progression,
define for each range as above.
50% - Pre-close Out Program Management
 Establish, implement, and manage the pre-close out program
 Analyze grant accounts that are ending within the next six months to assist faculty with
budgeting issues
 Advise and coordinate with faculty with pre-close out program issues
 Protects university interests by reviewing and researching Federal regulations and
sponsor requirements related to project deliverables and close-out processes
 Communicates changes in regulations and campus procedures associated with project
deliverables to university personnel, including the Office of Sponsored Projects
 Serves as the point person to assist the PI with his/her submission of reports by
clarifying procedures and/or agency requirements
 Advises PIs on identifying appropriate documentation necessary to complete the closeout process
 Troubleshoots and resolves issues related to project deliverables and project close-out
 Responds to any external queries involving specific closeout deliverables
1
Senior Research Accountant
30% - Reporting
 Query and analyze award and expenditure data for trends, risks, etc. and respond
accordingly (e.g., coordinate activities with PIs; implement new post-award services in
response to trends, etc.)
 Prepare monthly and annual award/expenditure reports for Institutional, Federal and
Carnegie classification purposes
 Prepare Schedule of Expenditures of Federal Awards (SEFA) document for A-133 audit
 Generate data and complete the required annual National Science Foundation (NSF)
survey
10% - Drawdowns and Federal Financial Reports
 Process electronic letter of credit drawdowns
 Process quarterly and final electronic federal financial reports
10% - Cost Share and Special Projects
 Manage cost sharing documentation and reporting
 Manage post-award functions in absence of manager
 Participate with collection efforts
 Participate in the development of policies, manuals and trainings of OSP staff in post
award issues
 Assist with audits
3. Describe the types of decisions the position(s) makes independently as part of the core
responsibilities. Provide examples. If a line of progression, describe the decisions made
at the highest level.
The incumbent works autonomously with minimal oversight from the Post Award Manager. The
incumbent has the freedom to advise and consult with campus users in terms of the status of
awards. However, other duties may require review and delegation of assignments by the Post
Award Manager or the Assistant Vice President, Research Administration.
4. Describe the types of problems, issues, action, communications this position typically
takes to the supervisor for resolution and/or consultation. Provide examples. If a line of
progression, describe the supervisory consultation at the highest level.
The Senior Accountant works closely with the Post Award Manager and the Assistant Vice
President, Research Administration to develop procedures that will be implemented to establish
the pre-close out program to assist faculty earlier in the grant close out process. Issues that
arise during the implementation of this new program will need to be discussed with the Post
Award Manager and the Assistant Vice President, Research Administration. Any issues outside
of precedent will need to be discussed with the Post Award Manager and the Assistant Vice
President, Research Administration.
5. Select the applicable competencies required to successfully perform the job. The
selected competencies will be evaluated within the Administrative Faculty evaluation as
Competencies for Success.
Competency
Required
☒
Adaptability
2
Senior Research Accountant
Analytical Thinking
☒
Communication
☒
Diversity and Inclusion
☒
Financial Responsibilities
☒
Human Resource Responsibilities
☒
Leadership
☒
Program/Project/Functional Knowledge
☒
Resource Responsibilities
☒
Serving Constituents
☒
Teamwork
☒
Other (specify)
☐
6. Minimum requirements of the position. Minimum requirements should be consistent
with the Job Evaluation Model. If Line of Progression, minimum requirements must be
defined for each range.
Education
Experience
Bachelor’s Degree
Four years of related work experience
Master’s Degree
Two years of related work experience
Relevant Experience: accounting and/or post-award contract/grants
management activities
Preferred Certification and Licensure:
 Certified Research Administrator (CRA)
Schedule or Travel Requirements: None
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