Item 8.B-July 11, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
(JCC: )
Department: Office of Medical Research (OMR)
College/Division: Univ of NV School of
Medicine/Vice Pres, Health Sciences
Account #(s): 1320-119-09AS
Action Proposed: (check all that apply)
Proposed Range:
2
(X) New position:
Proposed Title: Coordinator, Scientific Review and Mini-Grant (OMR)
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current or
( ) Line of Progression (show titles below)
new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
__________________
Employee’s Signature
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
__________________________________________________________
James Kenyon, Sr. Assoc Dean, Research/PCB
__________________
Date
Immediate Supervisor’s Signature
____________________________________________________________
Thomas Schwenk, VP, HS/Dean UNSOM
Director/Chair/Dean
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs
Date
Action Approved by the Provost/President (Completed by Faculty HR):
67569 Range:
2
Pos #(s):
JCC:
EEO: 3H Eff: 7/1/2014
Approved Title: Coordinator, Scientific Review and Mini-Grant (OMR)
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Coordinator, Scientific Review and Mini-Grant (OMR)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section
is used for advertisement of the position.)
Reporting to the Mountain West Clinical Translational Research—Infrastructure Network (CTR-IN)
Project Coordinator and under the general supervision of the CTR-IN Principal Investigator , the
Coordinator manages the activities of the Scientific Review and Mini-Grant Unit of the
Administrative Core Key Component Activity (KCA) for the Mountain West CTR-IN. The CTR-IN is
a consortium involving 13 universities in 7 states in partnership with the National Institutes for
Health (NIH). The incumbent supports the scientific review process for the pilot grants, visiting
scholar awards, mini-sabbaticals and mini-grants offered by the CTR-IN for junior faculty. The
incumbent organizes and manages ad hoc scientific reviews for proposals that investigators funded
by the program intend to submit to the NIH and other major funding agencies. The position reports
to the CTR-IN Principal Investigator (PI).
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
30% - External Advisory Committee and Scientific Reviewers
NIH has awarded the consortium Universities with $XX which is disbursed to multiple researchers.
The University of Nevada, Las Vegas (UNLV) holds the overall grant funding; sub-awards are
hosted by the home institution. This position and its supervisor coordinate the application process
for sub-awards on an annual basis.
 Support the Chairman of the External Advisory Committee (EAC) with all aspects of EAC
business
 Coordinate interactions with the Project Coordinator and the External Advisory Committee
 Organize and facilitate meetings of the EAC, including travel and video conferencing
 Coordinate the research proposal review process in conjunction with Project Coordinator
 Recruit scientific reviewers from consortium universities; maintain a bank of reviewers
 Ensure reviewers are properly set-up as independent contractors and payments occur
 Assign reviewers to research proposals according to scientific specialty areas and facilitate
review process by sending proposals to reviewers and collecting review data timely
 Collect, compile, organize and distribute reviewer data to the EAC for final selection of subawardees
 Analyze reviewer data for validity, consistency and trends and offer preliminary
recommendations regarding reviewer quality to the Project Coordinator
 Communicate with applicants regarding application status
 Monitor and track the process of sub-awards granted by the Committee
20% - Pilot Grants Coordination
The consortium has the ability to award a one-time $10,000 pilot grant. The position coordinates
the proposal review process with the University of Montana.
 Maintain a pilot grant reviewer bank in Mountain West CTR-IN Portal database
 Coordinate summaries of the review process with the University of Montana and prepare
materials for review and recommendation by the CTR-IN Internal Advisory Committee
 Coordinate documents for review and recommendations by the CTR-IN EAC
 Maintain records of proposals received and those awarded
Position Description – Coordinator, Scientific Review and Mini-Grant (OMR)
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20% - Visiting Scholarships and Mini-Sabbaticals Coordination
 Coordinate the internal and external review process for Visiting Scholar and Mini-Sabbatical
Awards (process includes one internal faculty member from the Education and Mentoring
Key Component Area at UNLV and an EAC representative)
 Recruit potential reviewers and maintain a reviewer database
 Coordinate communications with reviewers
 Communicate with applicants regarding application status
20% - Mini-Grants Administration Coordination
 The consortium works with researchers to submit applications to the NIH for smaller grant
requests. The consortium reviews proposals and selects which should go before the NIH for
consideration and coaches researchers on the NIH process) Support the Principal
Investigator of the Mountain West CTR-IN Program with all aspects of Mini-Grants
administration
 Work in partnership with the Mountain West CTR-IN Program’s web developer in updating
the Mini-Grants web page on a regular basis to solicit applications
 Coordinate the internal and external review process for Mini-Grants (process includes an
internal faculty reviewer and an EAC representative)
 Ensure proper research approvals from the researchers home institution exist such as IRB
and are included with the mini-grant materials
 Organize selected mini-grant documents for NIH review
 Coordinate a researcher preparatory program (mock-study sections) for NIH selection
process to increase success of consortium researchers with proposals under review by the
NIH
 Monitor and track the progress of Mini-Grants awarded
 Coordinate sub-contracts for Mini-Grants with the CTR-IN Fiscal Staff at UNLV
 Monitor invoicing and spending for Mini-Grants
10% - Ad Hoc Panel Reviews of External Grant Proposals
 Coordinate the Ad Hoc Review service of the CTR-IN
 Receive applications for Ad Hoc Reviews and interact with the requesting investigator to
clarify needs
 Identify appropriate members of review panels to act as ad hoc reviewers
 Coordinate the distribution to reviewers of proposals and related materials
 Facilitate all aspects of the review sessions including scheduling, video conferencing, and
post-session summaries
 Coordinate honoraria for reviewers
 Track the outcomes of the proposals reviewed
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division
and/or the university as a whole.
Level of Freedom:
The Coordinator is accountable to the leadership of the Mountain West Clinical CTR-In and the NIH
Program Office for the scientific review activities that are an essential requirement for the
continuation of the $20.3 million grant involving 13 universities in 7 states. The position must be
knowledgeable in various research topics to know the right questions to ask when discussing new
proposals with researchers and to provide advice on general program questions and appropriate
Position Description – Coordinator, Scientific Review and Mini-Grant (OMR)
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home institution Institutional Review Board information for use of human or animal subjects in
research. The position consults with the PI on issues of non-submission or non-review of proposals
by assigned reviewers.
Impact:
Failure to perform responsibilities of the position efficiently, effectively and accurately in organizing
and conducting the scientific review activities, and in summarizing and reporting the results of those
would endanger the continuation of the $20.3 million grant. Failure to gather and provide accurate
program information to researchers and reviewers could cause damage to researchers’ success in
their research projects as well as impact the reputation of individual universities and the overall
program.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Basic database procedures
 Scientific review process for proposals
Skills:
 Excellent attention to detail and organizational skills
 Effective verbal and written communication
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) to include in
presentation skills
 Excellent interpersonal and customer service skills including the ability to work effectively in
collaborative environments
 Conducting review of the scientific literature using resources such as PubMed or other
interfaces to the National Library of Medicine
 Understanding of research issues to effectively communicate with administrators and faculty
across 13 universities, and with NIH Program Staff
Ability to:
 Maintain confidentiality of information
 Prioritize and manage multiple competing tasks, prioritize and manage resources including
computer systems and databases; and organize data received in multiple formats to distill it
accurately
 Conduct statistical analyses to summarize data and evaluate trends; create reports based
on statistical analyses; and create and deliver presentations based on statistical analysis
 Travel occasionally to annual program meetings
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Senior Association Dean for
Research
Data Systems Administrator
CTR-IN Principal Investigator
Reason for Contact
To discuss coordination of program activities
daily; coordination of data management
To coordinate program activities
Position Description – Coordinator, Scientific Review and Mini-Grant (OMR)
External
NIH Program Staff
CTR-IN Administrative
Coordinator at UNLV
CTR-IN Systems Analyst at
UNLV
Chairman of External Advisory
Committee
Members of External Advisory
Committee
Regional CTR-IN researchers
External reviewers
CTR-IN Fiscal Staff at UNLV
CREMCaD KCA at UNLV
Pilot Grant KCA at U. Montana
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Reason for Contact
To coordinate Tracking and Evaluation Activities
To coordinate program activities
To coordinate data entry and review summaries, updates to
web pages
To facilitate all activities of this committee
To facilitate all activities of this committee
To facilitate ad hoc reviews of grant proposals
To organize and manage reviews
To coordinate fiscal aspects of reviews and Mini-Grants
To coordinate data management
To coordinate program activities
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than
the qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor's Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above
required education necessary for a person entering this position.
Bachelor’s Degree and two years of experience in a public health research field or
with a research enterprise dealing with funding resources, grant proposal and review
processes, and laboratory familiarity
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None