Item 8.D- October 12, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Meg Fitzgerald
Position #(s): 10692
Current Title: Coordinator, Advisement, Recruitment & Retention
Current Range: 2
(JCC: )
Department: Dean’s Office
College/Division: College of Engineering
Account #(s): 1101-117-0001
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X ) Title Change, Proposed Title: Coordinator, Recruitment & Outreach (Engineering)
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature Indira Chatterjee, Associate Dean, Engrng
Date
____________________________________________________________
Director/Chair/Dean Manos Maragakis, Dean, Engineering
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
67462 Range:
2
Pos #(s): 10692
JCC:
EEO: 3D
Eff: 10/1/2013
Approved Title: Coordinator, Recruitment & Outreach (Engineering)
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Coordinator, Recruitment and Outreach
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator, Recruitment and Outreach for the College of Engineering, coordinates, directs,
implements, and assesses all aspects of the College of Engineering recruitment and outreach
activities to maximize enrollment growth of high caliber undergraduate students from Nevada and the
surrounding region. The Coordinator works with the Dean and Associate Dean to implement new
recruitment, retention, and outreach programs and represents the College in initiating specific events,
activities, and programs for prospective students both on and off campus. The individual serves as the
resource contact for recruitment and outreach activities for faculty members in Engineering. The
Coordinator assists in the assessment of college programs, provides oversight of coordination of the
K-12 outreach activities (i.e., ME2L, Engineering Summer Camp, MESA, etc.) for the College, and
has program oversight responsibilities for work of administrative staff and student employees. The
position reports to the Dean in the College of Engineering.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Student Recruitment
 Provide oversight of the scheduling of visits at Nevada high schools, community colleges, and
in good neighbor counties to disseminate information about programs offered within the
College, to maintain good working relationships with school counselors and other officials as
well as prospective students; and to meet with counselors and students interested in
transferring to the College of Engineering
 Evaluate efficiency and effectiveness of recruitment events and procedures involving the
College of Engineering; assess program with stakeholders to recommend improvements
 Serve as a resource for current and prospective students regarding the majors offered within
the College of Engineering, general academic advisement, financial aid, career opportunities,
internship opportunities, and campus/community resources
 Initiate, develop and coordinate engineering recruitment activities for new freshmen and
transfer students and engage key faculty and community members as appropriate
 Serve as the liaison between the College and numerous campus offices including Prospective
Students, Admissions and Records, Academic and Support Services and other academic
colleges which allows for enhanced communication to facilitate transitions for new and
continuing students
 Oversee representation of the College at all university recruitment and outreach functions
which includes but is not limited to: Fall Previews, College Fairs, the Nevada Bound program,
Counselor Updates and Transfer Updates
 Recruit non-traditional local residents to consider course work and degree programs within the
College and assist those individuals in dealing with admission, identifying an advisor, and
other issues that are often difficult for returning students
 Conduct enrollment analysis of current and prospective students
 Develop goals for the engineering recruitment budget
 Serve as the faculty advisor to the College of Engineering Student Ambassadors
25% - Program Oversight
 Act as lead on organizing, prioritizing, assigning, and directing work efforts of recruitment and
outreach staff
Position Description – Coordinator, Recruitment and Outreach




Page 3
Assign workload and monitor the K-12 Education Coordinator position responsible for
coordinating the ME2L and Engineering Summer camps; oversee supervision of the ME2L
student workers who develop and provide engineering lessons in the elementary and middle
school classrooms and the Summer camp student leaders who provide leadership and
engineering lessons during the camps
Assign workload and monitor the MESA Coordinator position responsible for coordinating the
MESA program in participating schools and the Science Olympiad; oversee supervision of the
MESA student tutors who provide tutoring to prospective students
Assign and monitor workload and supervise the Office Student worker
Serve as the faculty advisor to the College of Engineering Student Ambassadors
15% - Promotional Outreach
 Coordinate activities of the K-12 Outreach programs: Mobile Engineering Education
Lab (ME2L), Math Engineering, Science, Achievement (MESA), Engineering Summer Camps,
and Middle School Career Fairs
 Working with departments and deans, direct the design and development of promotional items
and ads for publications for all Engineering recruitment and outreach materials necessary for
departmental participation in all University and College recruitment/retention functions
 Anticipate and resolve problems related to outreach programming
 Provide oversight of the Engineering outreach budgets tracking expenditures on various
accounts; assist with development of budgets and advise Dean on monetary needs of
outreach functions
15% - Administrative Responsibilities
 Serve on the Target 500 committee and other appropriate campus committees as appointed
by the Dean to represent the College of Engineering
 Serve on the College of Engineering Curriculum Committee to advise on new course and
program proposals
 Provide ongoing and requested reports to the Dean and campus (i.e., enrollment, students per
major / minor / retention rates, etc.)
 Keep accurate records of all activities and contacts; maintain database of contact information
necessary for follow-up
 Foster good working relationships with academic representatives in other colleges within the
university and with the Academic Advisement Center to allow for enhanced communication to
facilitate transitions for new and continuing students; develop contacts with Student Services
and faculty and act as liaison between students and faculty in the College of Engineering and
these individuals
 Supervise the scheduling, maintenance and operations of two campus recruitment vans
 Assist the Dean with College of Engineering Alumni activities
5% - Retention Responsibilities
 Act as liaison with the College of Engineering student senator to ASUN
 Communicate with students in the College to offer assistance as a campus resource
 Maintain a database of current, accurate, and reliable information on all students enrolled in
the College
 Communicate with current and prospective COS National Merit Finalists and Presidential
scholars and coordinate opportunities for the Dean to meet and get feedback from them
 Organize the College of Engineering portion of Wolf Pack Welcome and represent Engineering
at this function with the College Dean, Associate Dean, and faculty
 Assist with coordination and encourage departmental-based “Welcome Back” activities and all
other departmental based retention activities
 Organize the National Merit/Presidential Scholar Reception
 Assist Residence Life with Engineering LLC retention programs
Position Description – Coordinator, Recruitment and Outreach
Page 4
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Coordinator has considerable freedom to make decisions on the day-to-day functioning of the
recruitment and outreach program. The Coordinator’s responsibilities must be performed without
direct supervision and with a high degree of creativity and initiative. Relaying incorrect information
can delay a student’s progress or result in failure to retain the student. Providing accurate information,
whether advising or recruiting, means good public relations and, in turn, increased recruitment and
retention. The Coordinator establishes short and long term plans for the college’s recruitment and
outreach activities. The Coordinator must be able to deal with diverse audiences (parents,
prospective students, counselors, community leaders, etc.); excellence in this area has the potential
to increase enrollment, open lines of communication, and enhance the college’s image and
effectiveness in the community. The position consults with the Dean and/or Associate Dean on budget
issues and to receive final approval of promotional outreach materials.
Impact:
The recruitment and retention of qualified students from diverse backgrounds is one of the College of
Engineering’s primary goals. The programs the Coordinator oversees will be one of the first contacts
for the College of Engineering, for prospective students. A positive contact will give new students
someone to connect with upon their enrollment at the university and will contribute to the retention of
these students. Contact with the wider community (parents, prospective students, counselors,
community leaders, etc.) will open lines of communication, which will enhance the college’s and
university’s ability to respond positively to the community. These programs are often the first contact
for the College of Engineering, as seen by engineering stakeholders. Within this larger community the
Director must be familiar with research, education, and outreach directions of the college.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 College of Engineering units, faculty, and programs
 Requirements and goals of college academic departments as they relate to undergraduates
 Student recruitment, retention, and outreach practices in higher education
 Higher education policies and procedures including student support services and recruitment
strategies; State and Federal laws and regulations concerning Federal Educational Rights and
Privacy Act (FERPA)
Skills:
 Supervisory and management skills
 Effective verbal and written communication with a wide and diverse range of people within and
outside the university
 Excellent interpersonal skills
 Attention to detail
 Problem solving
 Independent decision making
 Organization and time management skills
 Leadership skills in assessing current trends in student populations and how to deal with them
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Position Description – Coordinator, Recruitment and Outreach
Page 5
Ability to:
 Work productively and independently without direct and constant supervision
 Exercise good judgment; maintain confidentiality of information
 Coordinate college activities at mandatory recruitment events which generally occur outside
the regular business day requiring travel within and outside of Nevada
 Demonstrate creative problem solving
 Work with a diverse population including prospective and current students, parents,
community members, faculty and staff
 Learn about the College of Engineering and its units, faculty, and programs and to keep
knowledge of these current and up-to-date.
 Learn the content of the college curricula quickly in order to facilitate student recruitment and
retention
 Assess and use current trends in student populations to improve recruitment and retention
 Communicate effectively, both in written and verbal form, with a wide and diverse range of
people within and outside the university
 Facilitate student recruitment, retention, and outreach programs
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Vice Provost
Deans Office Staff
Student Services: Office of
Prospective Students (OPS),
Admissions and Records,
Financial Aid, Honors Program
Coordinators, Managers and
Directors of recruitment in other
colleges
Academic faculty, department
chairs
Current Engineering Students
Reason for Contact
To interact to discuss recruitment and retention topics/strategies
To provide support and guidance
To plan and coordinate recruitment activities; to facilitate retention
of students
External
Prospective and current
students, parents
Community groups
Reason for Contact
To deliver services, resolve problems, to provide general advising,
mentoring, public relations
To deliver services, resolve problems, to provide general advising,
mentoring, public relations, and to respond to requests for
presentations
To deliver services, resolve problems, to provide general advising,
mentoring, public relations, and to respond to requests for
presentations
Public School Personnel
(Principals, Teachers)
To collaborate on recruitment, advising, and retention practices
To deliver services, resolve problems, to provide general advising,
mentoring, public relations, direct recruitment activities
To provide specific training, supervision, and guidance, so they
may serve as representatives for the college at high school
presentations, for summer camp lessons, and MESA tutoring
Position Description – Coordinator, Recruitment and Outreach
Page 6
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and two years of experience in student services or in recruitment and
retention programs and promotional educational outreach
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None