Item 8.D-June 13, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s): 11765
Current Title: Coordinator, Outreach Education
Current Range: 2
(JCC:76460 )
Department: Admissions and Student Affairs (ASA)
College/Division: University of Nevada
School of Medicine / VP, Health Sciences
Account #(s): 1108-119-2401
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Coordinator, Educational Outreach
and Undergraduate Programs
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature Ann Diggins, Director, Recruitment & Student Svcs Date
___________________________________/_________________________
__________________
Cherie Singer, Assoc DN, Admiss & SA / Melissa Piasecki, Sr AD, Acad Affrs
Date
Director/Chair/Dean
Approved for Salary Placement Committee review
_____________________________/_______________________________
__________________
Thomas Schwenk, VP, HS/Dean, SOM / Stacy Burton, Vice Provost, Academic Affairs Date
Pres / Vice Pres / Vice Prov Signature
Action Approved by the Provost/President (Completed by Faculty HR):
67557 Range:
2
Pos #(s): 11765
JCC:
EEO: 3A
Eff: 6/1/2014
Approved Title: Coordinator, Educational Outreach and Undergraduate Programs
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description - Coordinator, Educational Outreach and Undergraduate Programs
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator, Education Outreach and Undergraduate Programs, coordinates and implements
University of Nevada School of Medicine (UNSOM) undergraduate programs with the University of
Nevada, Reno Campus recruitment events, pipeline programs and other activities and programs
related to science and medical career education programs of UNSOM on the school’s Reno campus.
The position also provides coordination, support and staffing for UNSOM programs targeting diverse
communities. The individual functions as the coordinator of the BS-MD Accelerated Degree Program
for University students, coordinator for the Science Partners Course, and Reno campus advisor for
the UNSOM Post Baccalaureate program. In addition, the position coordinates interview days for
UNSOM applicants and is responsible for UNSOM educational partnerships with regional high
schools. The position reports to the Director, Recruitment and Student Services.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
25% - BS-MD Program – Reno Campus
The BS-MD Program offers a seven-year accelerated pathway to medical school for high school
seniors who are focused on a career in medicine. Students accepted into the program complete the
first three years of the required undergraduate curriculum at the University of Nevada, Reno. The
position is responsible for planning and coordinating all aspects of the BS-MD program with the
University, including:
 Orientation and welcome for students and families
 BS MD/Medical Student Mentoring program
 Collaboration with UNR advisors for course registration and advising for BS MD students
 Monitoring student academic progress
 Coordinating required clinical experiences for BS MD students, including site development
and coordination for the Elko rural experience and the urban underserved sites for northern
Nevada
 Advising for all BS MD students
 Selection, interview, and data reports for selection process – UNR BS MD students
 Annual reporting of BS-MD program
25% - Post Baccalaureate Program – Reno Campus
The Post-Baccalaureate Program offers a one-year intensive program to help qualified students
improve their competitiveness for medical school application. The program currently has
undergraduate students at two Nevada campuses. The position serves at the campus advisor for
University Post Baccalaureate students. Responsibilities include:
 Orientation/Welcome event
 Collaboration with UNR advisors for post-baccalaureate student coursework at the
University
 Monitoring student academic progress
 Collaboration with post baccalaureate program coordinator based on the LV Campus
 Collaboration with learning resource coordinator for post-baccalaureate learning skills
assessment and Medical College Admission Test (MCAT) preparation
 Annual reporting of Post-Baccalaureate program
Position Description - Coordinator, Educational Outreach and Undergraduate Programs
Page 3
10% - Community Outreach – Reno, Year Round
 Manage and take part in medical school tours and other community programs, such as college
and career fairs, and the coordination and collaboration the medical student Medical Education
Outreach Committee (MEOC)
 Facilitate MEOC participation in events and programs
 Coordinate high school partnerships and other educational outreach in Northern Nevada
 Identify and coordinate outreach opportunities into diverse communities, organizations, and
programs to support the medical school’s diversity efforts and mission
20% - Reno Campus Recruitment Events and Interview Days
 Coordinate all aspects of Reno campus recruitment events, including applicant interview days,
pre-medical student conference and tour, Nevadans Into Medicine, various campus tours and
other events as requested
 Coordinate Science Partners in collaboration with UNR College of Science (COS) and College
of Agriculture, Biotechnology, and Natural Resources (CABNR), placing UNR students in
elementary classrooms for inquiry-based science
 Identify and coordinate other campus opportunities or outreach to give students from diverse
backgrounds information about opportunities for medical careers and education
10% - Partnership Programs
 Coordinate and plan all educational partnership programs with regional school districts and
high schools including Hug High School Academy for Division of Health Sciences (DHS)
10% Supervision and Other
 Supervises administrative support and student workers
 Supports institutional events, e.g., ceremonies and celebrations
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Coordinator must function independently while making a variety of decisions to insure programs
are successful. The position is required to use judgment and good decision-making skills, along with
having knowledge of multiple institution and medical school requirements for programs which include
a variety of various-age participants. The position consults with the Director on overall planning and
final approval of the programs.
Impact:
These academic programs are vital for cultivating interest in the sciences and health professions for
students of all ages with the eventual goal of impacting their career and college decisions. Each of
these programs are an important part of the medical schools outreach mission and fulfills the
accreditation goal for medical schools to have educational pipeline programs in place to meet
standards. These programs are designed to increase the number of students entering science and the
medical profession. The programs also serve to enlighten the public about UNSOM as well as the
positive perception and reputation of the School of Medicine by institutions of higher education across
the state, college students, the K-12 community, the students and their parents.
Position Description - Coordinator, Educational Outreach and Undergraduate Programs
Page 4
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Developmental stages of students from elementary school through professional school
 Medical school education process and admissions requirements
 Undergraduate preparation in cognitive and non-cognitive areas for successful preparation
and transition to medical school
 Higher education rules and regulations relating to admissions, progress toward degrees, and
graduation requirements
Skills:
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Excellent verbal and written communication to include speaking to groups
 Strong interpersonal and human relations skills
 Organizational skills and attention to details
 Leadership and negotiation
Ability to:
 Be creative and innovative in developing activities within the various programs
 To communicate effectively with a variety of people and audiences
 Have sensitivity and understanding of multicultural groups
 Interact and enjoy working with students of all ages
 Maintain confidentiality of information
 Work with diverse populations and be sensitive to gender, disabilities, and cultural and ethnic
diversity issues
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
UNSOM faculty and staff,
university administrative and
classified staff
Reason for Contact
To provide services, resolve problems and explain program
expectations
External
High school teachers,
educational administrators and
counselors, parents and
prospective students
Reason for Contact
To provide services, resolve problems and explain program
expectations to students and parents
Position Description - Coordinator, Educational Outreach and Undergraduate Programs
Page 5
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years, or a Master’s Degree and three years, of experience
working with students in an educational and/or scientific setting
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None