Item 9.C-April 20, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): North: Quentin Owens
Position #(s): See incumbents list
(17382); Carolina Martinez (10791); Vacant (10794+10755+16960)
(vacant north=10794+10755+16960
South=Helen Quan-Lopez (10790); Tya Mathis (10789); Jeannette
Chan-Rivera (17419)
Current Title: Coordinator, Admissions & Recruitment (North)
Current Range: 2
=(JCC76958;3A;CM2576;CC200;E) and Coordinator, Admissions
& Recruitment (South)=(76959;3A;CM2576;CC200;E)
Department: Office of Prospective Students (Reno)
College/Division: Enrollment Services /
and Office of Admissions (Las Vegas)
Vice President, Student Services
Account #(s): 1101-105-0502 / 1101/105/0501
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X) Revised PDQ only (no change in range or title)
JCC (Current or
( ) Line of Progression (show titles below)
new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Melisa Choroszy
Associate Vice President, Enrollment Services
Approved for Salary Placement Committee review.
__________________
Date
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the President (Completed by Faculty HR):
Position #: See above
EEO Code:
3A
CUPA Code: CM2576
Exempt: Yes or No Census Code: 200
Job Class Code: 76958 (No.) + 76959 (So.)
Range: 2
Effective Date: 4/1/2012
Approved Title: Coordinator, Admissions and Recruitment (North) - 76958
Coordinator, Admissions and recruitment (South) - 76959
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Coordinator, Admissions & Recruitment (North) and (South)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator, Admissions and Recruitment (North) is located in the Division of Enrollment
Services in Reno and the Coordinator, Admissions and Recruitment (South) is located in Las Vegas,
Nevada. The major responsibility of this position is to actively recruit admissible students from
Southern Nevada, Southern California, and additional out-of-state markets as determined by the
Director, with special emphasis of ethnically diverse students and students with special talents. The
North position reports to the Director of Admissions in Reno and the South position reports to the
Director, Admissions and Recruitment in the Southern Office.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
80% - Student Recruitment
 Actively recruit eligible students in assigned schools, community colleges sites and
surrounding rural areas for recruitment presentations
 Manages and spearheads the University’s recruitment activities including planning and
attending high school visits, area receptions, college fairs, and individual meetings
 Develop and implement effective recruitment strategies in various out-of-state markets
 Serve as a resource to counselors and teachers concerning admissions and special programs
 Counsel prospective students, parents and counselors regarding admissions requirements,
course placement, major selection and financial aid and scholarships
 Develop and execute effective telephone counseling campaigns throughout the recruitment
cycle
 Utilize latest technology and data collection to make strategic and intellectual decisions in
recruitment markets
 Provide information regarding current and future academic majors and programs
20% - Special Events Coordination
 Assist with coordination of the University special events
 Provide update on trends in Northern or Southern Nevada and California that affect
recruitment
 Represent University at college fairs/programs
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The University of Nevada, Reno has a strong commitment to attracting the best and brightest students
who are active participants in their schools and in the community. This position is critical to the
realization of this goal. This position provides information about the university to broad-based
constituencies and works cooperatively with the university and the community to promote access to
higher education. This position solves complex problems regarding financial resources and
educational objectives for students, parents, and the general public.
Position Description – Coordinator, Admissions & Recruitment (North) and (South)
Page 3
Impact:
The effectiveness of this position assures that the university meets its enrollment goals of geographic
and ethnic diversity.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Southern Nevada communities
 University academic programs, admission, residential life, and financial aid policies and
procedures
 Secondary schools in Nevada
 Secondary schools in Southern California
 Issues and trends in higher education
Skills:






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Excellent verbal and written communication to include public speaking
Excellent customer service
Excellent telephone counseling, includes producing effective scripts for target audiences
Excellent organization, including time management
Excellent social skills, including being approachable, helpful, and accessible
Excellent listener
Excellent technological and computer skills
Ability to:
 Develop strong networking relationships across diverse communities
 Work with diverse populations
 Understand issues of access to higher education
 Influence students’ decisions to attend the University
 Be assertive and persuasive in groups and in one-on-one situations
 Convert suspect to prospects, prospects to applicants, applicants to admit, admit to enrolled
 Communicate options in financing higher education
 Travel
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Reason for Contact
Student (Enrolled)
To evaluate retention programs and respond to student's
specific needs for services; to provide specific training,
supervision, and guidance, so they may serve as
representatives for the university at orientation, college
fairs, and high school presentations
Academic Deans and
To coordinate school relations and other programs geared
Directors
towards recruitment and retention; to acquire vast
knowledge of academic programs and be aware of current
trends and future careers
Assistant Vice President for
To be accountable for assigned functions, to inform,
Enrollment Service and Vice resolve problems, and serve as staff support
President Student Services
Position Description – Coordinator, Admissions & Recruitment (North) and (South)
Page 4
Director, Admissions and
Associate Director
To be accountable for assigned functions, to inform,
resolve problems, and serve as staff support
External
Students (Prospective)
Reason for Contact
To provide information, develop retention programs,
special events, visitations, and respond to inquiries
To provide information and services and make
appropriate referrals
To provide information and services, resolve problems,
and make appropriate referrals
To provide an atmosphere for the exchange of information
and service, resolve problems, make referrals and
facilitate support service and articulation needs
To provide information and services and respond to
requests for presentations, such as planning for the future
Parents (Prospective)
High School Counselors,
Teachers, and Administrators
Community College
Personnel
Community Contacts (Civic,
School, Church, and Alumni
Groups
Private Sector
To provide information and service to individuals from
business and industry to help them understand how the
university can be a resource for their organizations (e.g.,
Latin Chamber of Commerce).
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution with emphasis or major in
areas of education, counseling, public relations, marketing, business administration or
advertising
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years of experience in recruitment in higher education from
an accredited four-year institution and in a multicultural environment; previous positions
which include diverse public contact
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None