ADMINISTRATIVE FACULTY JOB DESCRIPTION
APPROVED POSITION INFORMATION
(to be completed by HR)
Effective: July 1, 2015
Title
Budget Analyst
Essential Function: Sedentary Work
Range
JCC
3
67330
Description: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary
work involves sitting most of the time, but may involve walking or standing for brief periods of time.
1. Summary Statement: State the major function(s) of the position, the role in the
university, and the supervisor’s title.* (This section is used for advertisement of the
position.)
The Budget Analyst performs diverse, time-sensitive and complex administrative budget duties
for the University of Nevada School of Medicine (UNSOM) and the Division of Health Sciences
(DHS). The Budget Analyst is responsible for reporting and timely completion of all UNSOM
and DHS budgets and other fiscal duties. The Budget Analyst is also responsible for the
UNSOM Budget Module, an online application used for budget development and reporting, and
training departments in the use of this application. The incumbents perform duties within an
assigned specialty area, but are cross-trained in all functions.
* Attach an organizational chart with positions, ranges, and names for the division.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job
(percentage first with heading and then bulleted information). If line of progression,
define for each range as above.
55% - Budget and Reporting
 Prepare all assigned UNSOM budgets including, but not limited to, budgets for the
Dean’s/Vice President’s Office, General Counsel, Office of Medical Research and Human
Resources, Hospital Budgets; coordinate with University of Nevada, Reno (UNR)
Information Technology (IT) in the development of UNSOM’s IT budget
 Assure accurate and timely completion of all UNSOM and DHS budgets
 Prepare and timely submit all University budget related supporting documents and reports
required for the University budget process
 Report to the Director of Budgeting on the progress toward completion of the budget
 Monitor departments’ use of the budget module to ensure timely and accurate completion of
the budget; Provide technical expertise and guidance to UNSOM staff regarding the budget
 Create an automated all-funds report for the Director of Budgeting and the Senior Associate
Dean (SAD), Finance
 Develop additional automated tools to report actual to budget comparison reports on all
state, self-supporting and other funds including fiscal performance information from
Integrated Clinical Services (ICS), the UNSOM practice plans
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Budget Analyst
30% - Other Fiscal Duties
 Prepare or develop financial reports as requested by the Director, Budgeting and SAD,
Finance
 Under the direction of the Director, Budgeting, develop analytical and forecasting reports for
revenues and expenditures necessary to monitor the overall fiscal operations of the UNSOM
 Prepare and submit to the Director of Budgeting and SAD, Finance monthly reports for the
Dean/Vice President state and soft operating funds and start-up funds for the UNSOM and
DHS accounts
 Review assigned Human Resources and financial documents (entire division) for accuracy
and fund availability prior to SAD, Finance signature as needed
 Finalize the year-end process to ensure funds are used appropriately and in accordance
with the year-end schedule
 Develops and recommends policies to the Director, Budgeting and SAD, Finance associated
with sound fiscal management and budget oversight
 Develop and maintain a desk manual describing ongoing and ad hoc duties, reports, work
flows and processes
 Assist the Director, Budgeting and the SAD, Finance in responding to external requests for
financial information
 Assist Director, Budgeting in developing reports necessary to track and monitor quality
performance metrics
15% Specialty
Each position maintains an assigned specialty(ies); positons are cross-trained and specialties
may be rotated at the discretion of management
 Electronic Budget Module
o Identify required updates and programming changes to the module; ensure required
reporting features are built and maintained
o Coordinate the work of the Application Analyst to maintain and enhance the Budget
Module as a complete, well-documented and thorough automated, user-friendly
budget and reporting system
o Provide technical expertise and guidance to UNSOM staff regarding the module
 State Budget Reporting
o Subject matter expert regarding Interim Finance Committee and Legislative Counsel
Bureau
o Query data and produce requested reports
 Grants
o Oversee all grant finances for the division, ensuring compliance
o Query data and produce requested reports
o Train department administrators regarding grant accounting
 Hospital Budgets
o Budgeting and reporting as described above
o Oversee hospital billings
o Preparation of reports for Board of Regents
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Budget Analyst
3. Describe the types of decisions the position(s) makes independently as part of the core
responsibilities. Provide examples. If a line of progression, describe the decisions made
at the highest level.
Decisions and judgments made by the Budget Analyst may have a significant impact on the
budget process and financial decisions made by others, which could affect the overall
performance of UNSOM. The Budget Analyst is the primary person responsible for budget
preparation and completion for UNSOM as well as overseeing the development and
implementation of system enhancements to the Budget Module. The Budget Analyst must
exercise considerable judgment in preparing and overseeing the budget. The incumbent has
discretion to make independent decisions necessary to resolve problems that have an impact
within the annual budget cycle, keeping the Director, Budgeting advised.
4. Describe the types of problems, issues, action, communications this position typically
takes to the supervisor for resolution and/or consultation. Provide examples. If a line of
progression, describe the supervisory consultation at the highest level.
The Budget Analyst must consult the Director, Budgeting regarding issues which are more
complex and/or have long-term implications on the budget or financial status of the UNSOM.
5. Select the applicable competencies required to successfully perform the job. The
selected competencies will be evaluated within the Administrative Faculty evaluation as
Competencies for Success.
Competency
Required
Adaptability
☒
Analytical Thinking
☒
Communication
☒
Diversity and Inclusion
☐
Financial Responsibilities
☒
Human Resource Responsibilities
☐
Leadership
☐
Program/Project/Functional Knowledge
☒
Resource Responsibilities
☒
Serving Constituents
☒
Teamwork
☒
Other (specify)
☐
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Budget Analyst
6. Minimum requirements of the position. If Line of Progression, minimum requirements
must be defined for each range.
Education
Experience
Bachelor’s Degree
Five years of related work experience
Master’s Degree
Three years of related work experience
Relevant Experience: budgeting, accounting, economics, business
administration, management analysis, finance or closely related field.
Certification and Licensure: (bulleted)
Schedule or Travel Requirements: (bulleted)
Optional Addendum: Describe the knowledge, skills, and abilities required to successful
performance of this job (in bullet format).
Knowledge of:
 General and fund accounting principles
 Education and Health Care systems operating in a variety of environments
 State and Federal regulations, budget policies, procedures and timelines.
Skills:
 Computerized accounting, budgeting and financial information systems (e.g. budget
tools, spreadsheets, macros, graphs and query tools)
 Complex financial analysis and problem-solving skills
 Strong verbal and written communications skills
 Organizational skills
Ability to:
 Plan, organize and produce complex financial work
 Use sound judgment in applying fiscal policies to problems that may not always have
precedent
 Work effectively under stress as well as changing priorities and deadlines
 Work effectively with faculty and administrative staff
 Exercise good judgment in safeguarding confidential or sensitive information
 Exercise independent initiative and judgment
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