Item 2.N-Apr. 20, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
Department: Office of Associate Dean, Students (JS)
College/Division: Student Life Services /
Vice President, Student Services
Account #(s): 1101-105-0801
Action Proposed: (check all that apply)
( X ) New position: Proposed Range: 5
Proposed Title: Associate Dean, Students (Student Life)
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Gerald Marczynski
AVP, Student Life Services and Dean of Students
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code: 1C
CUPA Code: CA3050
Exempt: Yes
Job Class Code: 67213
Census Code: 023
Range: 5
Effective Date: 4/1/2012
Approved Title:
ASSOCIATE DEAN, STUDENTS (STUDENT LIFE)
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Associate Dean, Students
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
Reporting to the Associate Vice President for Student Life and Dean of Students, the Associate Dean
is responsible for the design, development and implementation of all Student Services retention
initiatives to promote inclusivity on the campus. The Associate Dean teams with other retention
services and programs to increase student retention and persistence within an increasingly diverse
student body. The incumbent is a key participant in the Student Services Crisis Intervention team,
coordinates mediation and advocacy services to students, and chairs the University’s Student
Intervention Team. The Associate Dean advises students on grade appeals. The Associate Dean is
the lead conduct officer for academic dishonesty cases.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
35% - Management and Supervision
 Supervises personnel, budgets and operations of the department
 Provides vision and leadership to staff by problem solving, encouraging collaboration and
coordination
 Facilitates the establishment, implementation and evaluation of all departmental activities
regarding strategic planning, including program innovation, mission and vision focus, and
effective services for students
 Provides oversight of all departmental assessment plans and reports; ensures compliance and
evaluates reports for accountability, accuracy and relevance
25% - Student Mediation and Advocacy Activities
 Coordinate and provide mediation and advocacy services to students
 Assign advocacy cases as appropriate to Assistant Deans of Students
 Provide oversight and direction to students who are experiencing significant extenuating
circumstances that impact their academic success at Nevada
 Provide informed individual guidance and academic persistence options and resolution to
students in need of advocacy, including severe mental and physical health issues, accidents,
death in the family and financial and other family crises
 Work closely with other agencies and staff on campus to provide assistance to the student in
these circumstances, such as: Admissions and Records, Counseling Center, the Student
Health Center, Student Disability Resource Center, Residential Life, Housing and Food
Services, University Police, and Student Financial services
 Consult with involved parties for student advocacy cases to promote a satisfactory resolution
to support student success, along with following the expectations and guidelines for the
policies and practices being addressed or appealed
 Conduct orientation and outreach activities on these services
 Maintain assessment records of the advocacy services to students and provide annual reports
of the services provided
 Remain flexible to respond to student emergencies
 Prepare the annual Student Advocacy assessment report and provide other reports upon
request
 Administer all student assistance funds
Position Description – Associate Dean, Students
Page 3
25% - Academic Integrity Administration
 Determine whether a student charged with academic dishonesty shall go before a disciplinary
process for suspension or expulsion and carry out all student appeal processes related to
charges of academic dishonesty
 Provide consultation to all faculty addressing suspected student academic dishonesty
 Provide orientation on the administration of the Academic Standards Policy, for faculty and
students
 Serve as the primary advocate for student academic issues
15% - Student Intervention Team (SIT) Administration
 Coordinate orientations and trainings as requested for faculty and staff on the services
provided by the SIT
 Chair the SIT and prepare the agenda for the weekly SIT meetings
 Delegate management of student cases to individual team members and the response to
faculty referrals on the SIT Team website
 Coordinate management of student cases
 Determine sources for referral of students, supervise referrals, and follow up on cases
 Maintain the confidential SIT records, including student case notes, data and minutes
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Associate Dean must take direct action and intervention on behalf of the University on reported
Greek Organization violations of campus policy and in many cases of local and state law. This
involves resolution of complaints by university police, faculty, staff, and other students, of individual
student misconduct and misconduct of student organizations, through independent investigation of the
incident, determination of appropriate system-wide (NSHE) and university-wide (UNR) charges,
convening of informal disciplinary meetings and/or formal disciplinary hearings, and imposition of the
appropriate disciplinary sanction. The Associate Dean intervenes in cases of student requests for
mediation and advocacy and in doing so has the responsibility to determine whether each case
presented has merit and to decide upon the most effective and fair approach to resolution. The
Associate Dean serves as the University’s administrator of the policy on Academic Standards
(promoting academic honesty/preventing cheating) and determines whether a student charged with
academic dishonesty shall go before a disciplinary process for suspension or expulsion and carries
out all student appeal processes related to charges of academic dishonesty.
Impact:
Conduct decisions made by the Associate Dean provide guidance and assistance to students by
helping them undertake future proper choices regarding academic conduct which will comply with the
campus policies and regulations. Decisions on mediation and advocacy impact directly upon the
student requesting assistance and the faculty and/or administrator who is the responding agent to the
concern. Poor decisions or action on the part of the Associate Dean would result in serious negative
consequences for the student (academic programs, employment, academic appeals). If the Associate
Dean is unsuccessful in carrying out duties of policy administration, future action with the
department/faculty in question would be seriously jeopardized. The academic integrity of the
institution, through the administration of Academic Standards Policy is impacted in every case that the
Director administers. The appropriate decisions related to policy development, policy enforcement,
representation of campus policy to adjunct parties who advise the fraternities and sororities, and the
appropriate judgment of legal responsibilities of the University in the administration of disciplinary and
Position Description – Associate Dean, Students
Page 4
intervention procedures and services are critical to the University community at large. The
acceptance by students and the positive outcome of their personal development while obtaining a
degree are the result of proper judgment and decisions in all areas of the Associate Dean’s job
responsibilities.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Federal laws related to student privacy Federal Education Right to Privacy Act (FERPA),
Campus Security and Safety Act, Higher Education Amendments, and “Parental Notification”
legislation
 College student development theories and practices
 Issues and trends of an evolving multicultural campus environment
 Theories of moral, ethical, and intellectual development
 Decision-making constructs
 Discipline and conduct procedures in higher education
 Constitutional and state laws related to due process
 Legal issues and practices in higher education
 Institutional responsibility and liability standards
 University academic standards and practices for higher education degree programs
 Higher education policies and regulations for grading academic degree programs, and
employment and academic grievance procedures
 Alcohol policy development, enforcement, and risk management practices related to alcohol
abuse and illegal use by minors in the university setting, including the “Alcohol (Abuse) and
Drug-Free Schools and Communities Act”
 Federal laws related to alcohol practices on college campuses, current assessment, treatment,
and education practices in the areas of substance abuse prevention, and state and local
criminal justice practices
 Due process, court and justice practices, due process rights for criminal procedures, and with
the Nevada Revised Statutes (NRS), local statutes for common student cases
Skills:





Conflict resolution, informal dispute resolution, mediation practices and skills
Excellent verbal and written communication
Analytical, decision-making, critical thinking/inquiry, and problem solving skills
Interpersonal and human relations skills
Facilitation skills
Ability to:
 Serve students at the university and college level
 Effectively persuade others of the appropriate action and means to a constructive resolution of
problems
 Serve as a representative of administration for student advocacy and mediation cases to
include convincing teaching faculty of the merit of informal resolution and the need for
additional review and change in order to be in compliance with university regulations and
practices related to student rights
 Remain flexible and modify approaches to meet changing conditions
 Develop and apply multifaceted solutions
 Work effectively with a diverse group of students, faculty, staff and administrators
Position Description – Associate Dean, Students



Page 5
Establish and maintain a positive relationship with students and faculty, work with attorneys
representing students
Interpret system-wide and institutional policy
Work independently with minimum supervision and coordinate multiple tasks, committees, and
concerns
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Students
Administrative and Academic
Faculty
Student Services Staff
External
Parents
Attorneys
Community/Media
Representative
Reason for Contact
To resolve incidents of misconduct, either by addressing their
concerns as victims or by addressing the responsibilities of the
student charged with violating the Student Code of Conduct; to
advise individual students seeking advocacy services and the
resolution of personal emergencies related to student success
To resolve the referrals of students for disciplinary action and be
involved in assessment, interviews, and guidance on decisionmaking for the successful resolution of serious incidents of student
disruption of university activity, cases of academic dishonesty, and
for mediation and advocacy concerns; to collaborate on joint
divisional and university-wide projects and individual student
assistance to resolve emergencies related to student persistence
To coordinate resolution of shared responses and/or assistance in
resolving a complaint made by a student or against a student; to
coordinate intervention services provided to students with alcohol
and other drug abuse, misuse, or violations of University policies
Reason for Contact
To respond to questions posed by parents about their student’s
conduct case or to assist in resolving a concern brought forth for
through mediation/advocacy (initiated by the student); advise of
any significant risk to health/safety from abuse of alcohol or other
drugs, and to provide services to address student individual
emergencies
To communicate procedures of a student disciplinary case
resolution to the attorney representing the student, usually when
the student is facing criminal action for the same incident
To provide accurate information about University policies and
practices related to student conduct and to serve as a University
spokesperson, representative and resource, when needed
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution
Position Description – Associate Dean, Students
Page 6
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and three years of experience to include at least one year in higher
education
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None